As part of the board's long range plan for the school district's education program, the board will include the buildings and sites needs for the education program.  The long-term
needs for building and will be discussed and determined by the board.

It is the responsibility of the superintendent to provide information including, but not limited to, enrollment projections and education program requirements to the board.

Legal Reference:  Iowa Code §§ 280.3, .12, .14; 297 (2007).

Cross Reference:  103       Long-Range Needs Assessment

Approved     3-18-13                             
Reviewed                                                                               
Revised                   

The board may engage the services of consultants or other personnel to study the needs of the school district's buildings and sites in providing the education program.  The results of these services will be considered in planning the education program and in making decisions about the improvement and acquisition of additional buildings and sites.

It is the responsibility of the superintendent to make a recommendation to the board regarding the need for such services and who should perform such services for the board.

Legal Reference:  Iowa Code §§ 280.3, .14; 297 (2007).

Cross Reference:  103       Long-Range Needs Assessment
                                       801       Site Acquisition and Building Construction

Approved     3/2017                             
Reviewed      9/19/2022                                                                         
Revised                   

Buildings and sites considered for purchase or construction by the board or currently owned by the school district and used for the education program must meet, or upon
improvement be able to meet, the specifications set by the board.  The board will make this determination.

Prior to remodeling or other construction of buildings and sites, the board may appoint a committee of consultants, employees, citizens, or others to assist the board in
developing the specifications for the new or improved buildings and sites.  These specifications will be consistent with the education program, and they will provide the
architect with the information necessary to determine what is expected from the facility.  It is within the discretion of the board to determine whether a committee is appointed.

The education specifications will include, but not be limited to, the financial resources available for the project, the definition and character of classrooms, the functional use to
be made of the rooms, description of specialized needs, and other pertinent information as the board deems necessary.

It is the responsibility of the superintendent to make a recommendation to the board regarding the specifications of buildings and sites.

Legal Reference:  Cedar Rapids Community School District, Linn County v. City of Cedar Rapids, 252 Iowa 205, 106 N.W.2d 655 (1960).
                                       Iowa Code §§ 73A.2, .18; 280.3, .14; 297; 544A (2007).
                                       1974 Op. Att'y Gen. 529.

Cross Reference:  801       Site Acquisition and Building Construction

Approved     3-2017                             
Reviewed           9/19/2022                                                                    
Revised                   

Sites acquired by the board will meet or, upon improvement, be able to meet the specifications set out by the board prior to using the site for the education program.  The board
may meet in closed session to discuss potential purchases of sites.

It is the responsibility of the superintendent to assist the board and to make recommendations concerning the acquisition of sites.

Legal Reference:  Iowa Code §§ 21.5(j); 297 (2007).

Cross Reference:  212       Closed Sessions
                                       705.1    Purchasing - Bidding
                                       801       Site Acquisition and Building Construction

Approved     3-2017                             
Reviewed      9/19/2022                                                                         
Revised                   

The board supports economic development in Iowa, particularly in the school district community.  Construction contracts will be made in the school district community or in Iowa from Iowa-based companies if the bids submitted are comparable in quality and can be received without additional cost in comparison to those submitted by other bidders.  The board will have the authority to approve or reject construction contracts.

Public, competitive sealed bids are required for construction projects, including renovation and repair, with a cost exceeding the statutory minimums required by law.  The public, competitive sealed bid requirement is waived in the case of emergency repairs when the repairs are necessary to prevent the closing of a school.  The AEA administrator will certify that the emergency repairs are necessary to prevent the closing of a school.  The superintendent will comply with the competitive quote process for those projects subject to the competitive quote law.  The superintendent will determine the process for obtaining quotes for projects below the competitive quote limit.

The award of construction contracts will, generally, be made to the lowest responsible bidder.  The board, in its discretion, after considering factors relating to the construction, including, but not limited to, the cost of the construction, availability of service and/or repair, completion date, and any other factors deemed relevant by the board, may choose a bid other than the lowest bid.  The board will have the right to reject any or all bids, or any part thereof, and to enter into the contract or contracts deemed to be in the best interests of the school district.

It is the responsibility of the superintendent to make a recommendation and the reason for it to the board for construction contract bids.  The board secretary (or other board officer) shall recommend, to the board, which bid to accept.

NOTE:  This policy is consistent with Iowa law regarding construction.  Public, competitive sealed bids are only required on construction projects, including renovation and repair, if the cost exceeds $130,000.  In the case of emergency repairs, the requirement for public, competitive sealed bids is waived if the AEA administrator issues a certificate that the emergency repairs are necessary to prevent the closing of a school.

The competitive bid and quotation limit will increase effective January 1, 2013. The competitive bid increased from $125,000 to $130,000. The quotation limit will increase from $48,000 to $50,000.

Legal Reference:  Iowa Code §§ 72; 73; 73A.2, .18; 297.7-.8 (2007).  HF 2713 (2006)

Cross Reference:  705       Expenditures
                                       801       Site Acquisition and Building Construction

Approved     3/2017                 
Reviewed     9/19/2022                          
Revised