Students, parents, employees and others doing business with or performing services for the North Mahaska Community School District are hereby notified that this school
district does not discriminate on the basis of race, color, creed, age (except students), religion, national origin, sex, marital status, sexual orientation, gender identity or
disability in admission or access to, or treatment in, its programs and activities. 

The school district does not discriminate on the basis of race, color, age (except students), religion, national origin, sex, sexual orientation, gender identity or disability in
admission or access to, or treatment in, its hiring and employment practices. 

Any person having inquiries concerning the school district's compliance with the regulations implementing Title VI, Title VII, Title IX, the Americans with Disabilities Act
(ADA), § 504 or Iowa Code § 280.3 is directed to contact the Superintendent of Schools located at 2163 135^th Street in New Sharon, Iowa, 641-637-2295, who has been
designated by the school district to coordinate the school district's efforts to comply with the regulations implementing Title VI, Title VII, Title IX, the ADA, § 504 and Iowa 
Code § 280.3 (2007).

 

GRIEVANCE FORM FOR COMPLAINTS OF DISCRIMINATION
OR NON-COMPLIANCE WITH FEDERAL OR STATE REGULATIONS
REQUIRING NON-DISCRIMINATION

 

I,                                                                    , am filing this grievance because:

                                      (Attach additional sheets if necessary)

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

 

Describe incident or occurrence as accurately as possible:  (Attach additional sheets if necessary)

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

 

Signature_________________________________________________

 

Address__________________________________________________

 

Phone Number ____________________________________________

 

If student,

Name ____________________________________________      Grade Level ______________

 

Name of Individual Alleging Discrimination or Non-Compliance

 

Name _____________________________________________________________

 

Grievance Date _______________________

 

State the nature of the complaint and the remedy requested.

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

 

 

Indicate Principal's or Supervisor's response or action to above complaint.

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

 

 

Signature of Principal or Supervisor _______________________________________________________

 

The North Mahaska Community School District does not discriminate in its educational programs and activities on the basis of a student's disability.  It has been determined
that your child has a qualifying disability for which accommodations may need to be made to meet his or her individual needs as adequately as the needs of other students. 
As a parent, you have the right to the following:

              participation of your child in school district programs and activities, including extracurricular programs and activities, to the maximum extent appropriate, free of
discrimination based upon the student's disability and at the same level as students without disabilities;

              receipt of free educational services to the extent they are provided students without disabilities:

              receipt of information about your child and your child's educational programs and activities in your native language;

              notice of identification of your child as having a qualifying disability for which accommodations may need to be made and notice prior to evaluation and placement of
your child and right to periodically request a re-evaluation of your child;

              inspect and review your child's educational records including a right to copy those records for a reasonable fee; you also have a right to ask the school district to
amend your child's educational records if you feel the information in the records is misleading or inaccurate; should the school district refuse to amend the records,
you have a right to a hearing and to place an explanatory letter in your child's file explaining why you feel the records are misleading or inaccurate;

              hearing before an impartial hearing officer if you disagree with your child's evaluation or placement; you have a right to counsel at the hearing and have the decision
of the impartial hearing officer reviewed.

Any person having inquiries concerning the school district's compliance with the regulations implementing Title VI, Title VII, Title IX, the Americans with Disabilities Act
(ADA), § 504 or Iowa Code § 280.3 is directed to contact the Superintendent of Schools located at 2163 135^th Street in New Sharon, Iowa, 641-637-2295, who has been
designated by the school district to coordinate the school district's efforts to comply with the regulations implementing Title VI, Title VII, Title IX, the ADA, § 504 and Iowa 
Code § 280.3 (2007).

 

Students, parents of students, employees, and applicants for employment in the school district will have the right to file a formal complaint alleging discrimination under
federal or state regulations requiring non-discrimination in programs and employment.

 

Level One - Principal, Immediate Supervisor or
Personnel Contact Person
(Informal and Optional - may be bypassed by the grievant)

Employees with a complaint of discrimination based upon their gender, race, national origin, religion, age, sexual orientation, gender identity or disability are encouraged
to first discuss it with their immediate supervisor, with the objective of resolving the matter informally.  An applicant for employment with a complaint of discrimination
based upon their gender, race, national origin, religion, age, sexual orientation, gender identity or disability are encouraged to first discuss it with the personnel contact
person.  This paragraph is for employees and “marital status” isn’t a protected class for employees.

A student, or a parent of a student, with a complaint of discrimination based upon their gender, race, national origin, religion, marital status, sexual orientation, gender
identity or disability are encouraged to discuss it with the instructor, counselor, supervisor, building administrator, program administrator or personnel contact person
directly involved.

 

Level Two - Compliance Officer

If the grievance is not resolved at Level One and the grievant wishes to pursue the grievance, the grievant may formalize it by filing a complaint in writing on a Grievance
Filing Form, which may be obtained from the Compliance Officer.  The complaint will state the nature of the grievance and the remedy requested.  The filing of the formal,
written complaint at Level Two must be within 15 working days from the date of the event giving rise to the grievance, or from the date the grievant could reasonably
become aware of such occurrence.  The grievant may request that a meeting concerning the complaint be held with the Compliance Officer.  A minor student may be
accompanied at that meeting by a parent or guardian.  The Compliance Officer will investigate the complaint and attempt to resolve it.  A written report from the
Compliance Officer regarding action taken will be sent to the involved parties within a reasonable time after receipt of the complaint.

 

Level Three - Superintendent/Administrator

If the complaint is not resolved at Level Two, the grievant may appeal it to Level Three by presenting a written appeal to the superintendent within five working days after
the grievant receives the report from the Compliance Officer, the grievant may request a meeting with the Superintendent.  The superintendent may request a meeting with
the grievant to discuss the appeal.  A decision will be rendered by the superintendent within a reasonable time after the receipt of the written appeal.  If, in cases of
disability grievances at the elementary and secondary level, the issue is not resolved through the grievance process, the parents have a right to an impartial hearing to
resolve the issue.

This procedure in no way denies the right of the grievant to file formal complaints with the Iowa Civil Rights Commission, the U.S. Department of Education Office for
Civil Rights or Office of Special Education Programs, the Equal Employment Opportunity Commission, or the Iowa Department of Education for mediation or rectification
of civil rights grievances, or to seek private counsel for complaints alleging discrimination.

 

Level Four - Appeal to Board

If the grievant is not satisfied with the superintendent's decision, the grievant can file an appeal with the board within five working days of the decision.  It is within the discretion of the board to determine whether it will hear the appeal.

 

The Compliance Officer is:

 

Name:              Secondary Guidance Counselor

Address:           2163 135^th Street
                              New Sharon, IA 50207

Phone Number: 641-637-4187

Office Hours:    8:00 a.m. - 4:00 p.m.

 

School districts also need to develop a process for long-range needs assessment.  The process needs to include three items.

 

provisions for collecting, analyzing and reporting information derived from local, state and national sources;

provisions for reviewing information acquired on the following:

state indicators and other locally determined indicators,

locally established student learning goals,

specific data collection required by state and federal programs;

provisions for collecting and analyzing assessment data on the following:

state indicators,

locally determined indicators,

locally established student learning goals.

 

Name of complainant:  _________________________________________________________________

Position of complainant:  ________________________________________________________________

Name of student or employee target: _______________________________________________________

Date of complaint:  ____________________________________________________________________

Name of alleged harasser or bully:  ________________________________________________________

Date and place of incident or incidents:  ___________________________________________________

Nature of Discrimination or Harassment Alleged (Check all that apply.)

 

            ___ Age                                    ___ Physical Attribute               ___ Sex

            ___ Disability                        ___ Political Belief                     ___ Sexual Orientation

            ___ Familial Status              ___ Race/Color                            ___ Socio-economic Background

            ___ Marital Status                ___ Religion/Creed                     ___ Other – Please Specify

            ___ National Origin/Ethnic Background/Ancestry

 

Description of misconduct:  ______________________________________________________________

                                      _________________________________________________________________

                                      _________________________________________________________________

 

Name of witnesses (if any) :  ____________________________________________________________

                                      _________________________________________________________________

 

Evidence of harassment or bullying, i.e., letters, photos, etc. (attach evidence if possible):

                                      _________________________________________________________________

_________________________________________________________________

 

Any other information: _________________________________________________________________

                                    _________________________________________________________________

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

 

Signature:  ________________________________

 

Date:           /         /       

 

Name of witness:  ______________________________________________________________________

Position of witness:  ____________________________________________________________________

Date of testimony, interview:  _____________________________________________________________

Description of incident witnessed:  _________________________________________________________

                                      _________________________________________________________________

                                      _________________________________________________________________

                                      _________________________________________________________________

                                      _________________________________________________________________

Any other information:  _________________________________________________________________

                                      _________________________________________________________________

                                      _________________________________________________________________

                                      _________________________________________________________________

                                      _________________________________________________________________

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

 

Signature:  ___________________________________

 

Date:            /        /          

 

Name of complainant:  _________________________________________________________________

 

Position of complainant:  ________________________________________________________________

 

Name of student or employee target: _______________________________________________________

 

Grade and Building of student or employee: _________________________________________________

 

Date of initial complaint:  _______________________________________________________________

 

Name and position or grade of alleged perpetrator/respondent:  __________________________________

 

Nature of Discrimination or Harassment Alleged (Check all that apply.)

 

            ___ Age                                    ___ Physical Attribute               ___ Sex

            ___ Disability                        ___ Political Belief                     ___ Sexual Orientation

            ___ Familial Status             ___ Race/Color                             ___ Socio-economic Background

            ___ Marital Status                ___ Religion/Creed                    ___ Other – Please Specify

            ___ National Origin/Ethnic Background/Ancestry

 

 

Summary of Investigation:  ______________________________________________________________

                                      _________________________________________________________________

                                      _________________________________________________________________

                                      _________________________________________________________________

                                      _________________________________________________________________

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature:  ________________________________

 

Date:           /         /       

 

Individuals who feel that they have been harassed should:

              Communicate to the harasser that the individual expects the behavior to stop, if the individual is comfortable doing so.  If the individual wants assistance
communicating with the harasser, the individual should ask a teacher, counselor or principal to help.

              If the harassment does not stop, or the individual does not feel comfortable confronting the harasser, the individual should:

              --    tell a teacher, counselor or principal; and

              --    write down exactly what happened, keep a copy and give another copy to the teacher, counselor or principal including;

o     what, when and where it happened;

o     who was involved;

o     exactly what was said or what the harasser did;

o     witnesses to the harassment;

o     what the student said or did, either at the time or later;

o     how the student felt; and

o     how the harasser responded.

 

COMPLAINT PROCEDURE       

An individual who believes that the individual has been harassed or bullied will notify the high school / elementary counselor, the designated Level I investigator.  The
alternate investigator is the elementary / high school counselor.  The investigator may request that the individual complete the Harassment/Bullying Complaint form and
turn over evidence of the harassment, including, but not limited to, letters, tapes, or pictures.  The complainant shall be given a copy of the completed complaint form.  
Information received during the investigation is kept confidential to the extent possible.

The investigator, with the approval of the principal, or the principal has the authority to initiate an investigation in the absence of a written complaint.

 

INVESTIGATION PROCEDURE

The investigator will reasonably and promptly commence the investigation upon receipt of the complaint.  The investigator will interview the complainant and the alleged
harasser.  The alleged harasser may file a written statement in response to the complaint.  The investigator may also interview witnesses as deemed appropriate.

Upon completion of the investigation, the investigator will make written findings and conclusions as to each allegation of harassment and report the findings and
conclusions to the principal.  The investigator will provide a copy of the findings of the investigation to the principal. 

 

RESOLUTION OF THE COMPLAINT

Following receipt of the investigator's report, the principal may investigate further, if deemed necessary, and make a determination of any appropriate additional steps
which may include discipline.

Prior to the determination of the appropriate remedial action, the principal may, at the principal's discretion, interview the complainant and the alleged harasser.  The
principal will file a written report closing the case and documenting any disciplinary action taken or any other action taken in response to the complaint.  The complainant,
the alleged harasser and the investigator will receive notice as to the conclusion of the investigation.  The principal will maintain a log of information necessary to comply
with Iowa Department of Education reporting procedures.

 

POINTS TO REMEMBER IN THE INVESTIGATION

              Evidence uncovered in the investigation is confidential.

              Complaints must be taken seriously and investigated.

              No retaliation will be taken against individuals involved in the investigation process.

              Retaliators will be disciplined up to and including suspension and expulsion.

 

CONFLICTS

If the investigator is a witness to the incident, the alternate investigator shall investigate.

 

Student Handbook Provision

 

Initiations, Hazing, Bullying or Harassment

Harassment, bullying and abuse are violations of school district policies, rules and regulations and, in some cases, may also be a violation of criminal or other laws.  The
school district has the authority to report students violating this rule to law enforcement officials.

Students who feel that they have been harassed or bullied should:

-  Communicate to the harasser or bully that the student expects the behavior to stop, if the student is comfortable doing so.  If the student needs assistance
communicating with the harasser or bully, the student should ask a teacher, counselor or principal to help.

-  If the harassment or bullying does not stop, or the student does not feel comfortable confronting the harasser or bully, the student should:

tell a teacher, counselor or principal; and

write down exactly what happened, keep a copy and give another copy to the teacher, counselor or principal including;

what, when and where it happened;

who was involved;

exactly what was said or what the harasser or bully did;

witnesses to the harassment or bullying;

what the student said or did, either at the time or later;

how the student felt; and

how the harasser or bullying responded.

 

Sexual harassment may include unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature.  Harassment or bullying on
the basis or age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability,
ancestry, political party preference, political belief, socioeconomic status or familial status includes conduct of a verbal or physical nature that is designed to embarrass,
distress, agitate, disturb or trouble persons when it:

places the student in reasonable fear of harm to the student’s person or property;

has a substantially detrimental effect on the student’s physical or mental health;

has the effect of substantially interfering with the student’s academic performance; or

has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

 

Sexual harassment includes, but is not limited to:

verbal, physical or written harassment or abuse;

pressure for sexual activity;

repeated remarks to a person with sexual or demeaning implications; and

suggesting or demanding sexual involvement, accompanied by implied or explicit threats.

 

Harassment or bullying based upon factors other than sex includes, but is not limited to:

verbal, physical, or written harassment or abuse;

repeated remarks of a demeaning nature;

implied or explicit threats concerning one's grades, job, etc; and

demeaning jokes, stories or activities.

 

The North Mahaska  Community School District board is authorized by and derives its organization from Iowa law.  The board will consist of 5 board members.  Board
members are elected by director district.

The board is organized for the purpose of setting policy and providing general direction for the school district.  The board will hold its organizational meeting each year at
the first regular meeting following the canvass of votes.  The retiring board will transfer materials, including the board policy manual, and responsibility to the new board.

The organizational meeting allows the outgoing board to approve minutes of its previous meetings, complete unfinished business and review the school election results. 
The retiring board will adjourn and the new board will then begin.  The board secretary will administer the oath of office to the newly-elected board members.  The
superintendent will preside while the new board elects the president and vice-president of the new board.

 

NOTE:  Iowa law establishes the organizational meeting at the first regular meeting following the canvass of votes.  Boards are no longer required to hold their organizational meeting at a special meeting on the first Monday after the election.  Because of the change, it is possible that a board's organizational meeting may be held as late as October.  There is no longer the requirement that members elected at a regular election qualify within 10 days.  However, members either elected at a special election or appointed to fill a vacancy must still qualify within 10 days.

 

 

Legal Reference:  Iowa Code §§ 274.2; 275.23A; 277.23, .28, .31; 279.1, .5, .7, .8 , .33 (2007).
                                        281 I.A.C. 12.3(2).

Cross Reference:  202       Board of Directors Members
                                        206.1    President
                                        206.2    Vice-President
                                        210       Board of Directors' Meetings

Approved    7-21-2008                          
Reviewed  _7/17/2023_                                                              
Revised                   

 

The board of the North Mahaska Community School District, acting on behalf of the school district, will have jurisdiction over school matters within the territory of the
school district.

The board is empowered to make policy for its own governance, for employees, for students and for school district facilities.  The board is also empowered to enforce its
policies.  The board may, through its quasi-judicial power, conduct hearings and rule on issues and disputes confronting the school district.

The board has these powers and all other powers expressly granted to it in federal and state law as well as the powers that can be reasonably implied from the express
powers.

 

 

Legal Reference:  Board of Directors of Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147 N.W.2d 854 (1967).
                                        Iowa Code §§ 28E; 274.1-.2; 279.8 (2007).
                                        281 I.A.C. 12.1(2).
                                        1990 Op. Att'y Gen. 66.

Cross Reference:  209       Board of Directors' Management Procedures

Approved    7-21-2008                          
Reviewed _7/17/2023_                                                               
Revised                   

 

The board is authorized to govern the school district which it oversees.  The board is entrusted with public funds and is responsible for overseeing the improvement of student outcomes, including student academic achievement and skill proficiency.  As the governing board of the school district, the board has   four duties to perform:  legislative duty, executive duty, evaluative duty and quasi-judicial duty.

As a representative of the citizens of the school district community, the board is responsible for legislating policy for the school district.  As a policy making body, the board has jurisdiction to enact policy with the force and effect of law for the management and operation of the school district.

It is the responsibility of the board, under the board's executive duty, to select its chief executive officer, the superintendent, to operate the school district on the board's behalf.  The board delegates to the superintendent its authority to carry out board policy, to formulate and carry out rules and regulations and to handle the administrative details in a manner which supports and is consistent with board policy.

The board has a responsibility to review the education program's performance under its evaluative duty.  The board regularly reviews the education program and ancillary services.  The review includes a careful study and examination of the facts, conditions and circumstances surrounding the amount of funds received or expended and the education program's ability to achieve the board's educational philosophy and goals for the school district.

The board fulfills its quasi-judicial duties in serving as a neutral arbiter for hearings related to student suspension or expulsion proceedings and certain employment termination hearings and appeals.  This important power was granted by the Iowa legislature and cannot be delegated.  To preserve the board’s neutrality to hear and decide upon these matters, the board does not investigate or become involved in student disciplinary matters or employment matters that may come before it and would require the board to serve in its quasi-judicial role.  

 

Legal Reference:  Iowa Code §§ 274.1; 279.1, .8, .20; 280.12 (2007).
                                        281 I.A.C. 12.3(2).

Cross Reference:  101       Educational Philosophy of the School District
                                        103       Long-Range Needs Assessment
                                        209       Board of Directors' Management Procedures
                                        600       Goals and Objectives of the Education Program

Approved    7-21-2008                          
Reviewed    7/17/2023                                                                    
Revised    6-20-2022     

 

Serving on the board of directors is an honor and privilege.  Its rewards are respect from the community, students, and employees and the satisfaction from knowing each
board member contributed to the success of the children in the school district community.  Only those who are willing to put forth the effort to care and to make a difference
should consider running for a position on the board.

Individuals who are willing to serve on the board should believe public education is important, support the democratic process, willingly devote time and energy to board
work, respect educators and have the ability to examine the facts and make a decision.  The board believes an individual considering a position on the school board should
possess these characteristics.

Citizens wanting to run for a position on the board must be a citizen of the school district, an eligible elector of the district and free from a financial conflict of interest with
the position.

 

NOTE:  The last paragraph states the legal requirements to run for the school board.  An individual must be an eligible elector in order to run for the school board.  An
eligible elector need not be registered to vote.  An eligible elector needs only to be eligible to be registered to vote.  Also, a spouse of an employee may run for the board. 
Details on conflict of interest are in Policy 203, Board of Directors' Conflict of Interest.

 

 

Legal Reference:  Iowa Code §§ 63; 68B; 277.4, .27; 279.7A (2007).

Cross Reference:  201       Board of Directors' Elections
                                        202.4    Vacancies
                                        203       Board of Directors' Conflict of Interest

Approved    7-21-2008              
Reviewed _7/17/2023_             
Revised                  

 

Board members are officials of the state.  As a public official, each board member must pledge to uphold the Iowa and the United States Constitution and carry out the responsibilities of the office to the best of the board member's ability.

Each newly-elected board member will take the oath of office prior to any action taken as a school official.  The oath of office is taken by each new board member elected at the annual school election at or before the organizational meeting of the board.  In the event of an appointment or special election to fill a vacancy, the new board member will take the oath of office within ten days of the appointment or election.

Board members elected to offices of the board will also take the same oath of office but replacing the office of board member with the title of the office to which they were elected.

The oath of office is administered by the board secretary and does not need to be given at a board meeting.  In the event the board secretary is absent, the oath is administered by another board member.

"Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the state of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of                                (naming the office) in the North Mahaska School District as now and hereafter required by law?"

 

NOTE:  Board members elected at the regular election do not need to take the oath of office within 10 days.  Those elected at a special election or appointed to fill a vacancy, however, must take the oath of office within 10 days.

 

 

Legal Reference:  Iowa Code §§ 277.28; 279.1, .6 (2007).

Cross Reference:  200.1    Organization of the Board of Directors
                                        201       Board of Directors' Elections
                                        202       Board of Directors Members
                                        204       Code of Ethics
                                        206       Board of Directors' Officers

Approved    7-21-2008                          
Reviewed _7/17/2023_                                                               
Revised                 

 

Board members elected for a full term at a regularly scheduled school election in September serve for four years.  Board members appointed to fill a vacant position will
serve until the next scheduled school election.  A board member elected to fill a vacancy will serve out the unexpired term.

Being a board member is a unique opportunity for a citizen to participate on a governing board of the school district.  Eligible board members are encouraged to consider
running for more than one term.

 

NOTE:  This policy states the terms of office established by law for board members elected at a regular or special election or appointed to fill a vacancy.

 

 

Legal Reference:  Iowa Code §§ 69.12; 274.7; 279.6-.7 (2007).

Cross Reference:  201       Board of Directors' Elections
                                        202       Board of Directors Members

Approved    7-21-2008                          
Reviewed       7/17/2023                                                                        
Revised   _6-4-2013_ 

 

A vacancy occurs when a board member resigns, forfeits or otherwise leaves the office.  A vacancy also includes, but is not limited to, the following: failure to be properly
elected, failure to qualify within the time fixed by law, failure to reside in the school district or director district, a court order declaring the seat vacant, conviction of a felony,
three violations of the open meetings law, or conviction of a public offense in violation of the oath of office.

If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by board appointment within 30 days of the vacancy.  The newly-appointed board
member will hold the position until the next scheduled school election. 

If the board is unable to fill a vacancy by appointment within 30 days after the vacancy occurs, the board secretary will call a special election to be held no sooner than 60
days and not later than 70 days after the vacancy occurred.  A board member elected at the special election will serve the remaining portion of the unexpired term.

 

NOTE:  This policy reflects Iowa law on what constitutes a board vacancy and the filling of board vacancies.

 

 

Legal Reference:  Good v. Crouch, 397 N.W.2d 757 (Iowa 1986).
                                        Board of Directors of Grimes Independent School Dist. v. County Board of Public Instruction of Polk Co., 257 Iowa 106, 131 N.W.2d 802 (1965).
                                        Board of Directors of Menlo Consol. School Dist. v. Blakesburg, 240 Iowa 910, 36 N.W.2d 751 (1949).
                                        Iowa Code §§ 21.6(3)(d); 69; 277.29-.30; 279.6-.7 (2007).
                                        1944 Op. Att'y Gen. 39.

Cross Reference:  201       Board of Directors' Elections
                                        202       Board of Directors Members

Approved    7-21-2008                          
Reviewed  _6-4-2013_                                                               
Revised                  

New wording 

A vacancy occurs as provided by law, which includes but is not limited to when a board member dies, resigns or leaves office, or fails to reside in the school district or director district. 

If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by board appointment within 30 days of the vacancy.  The board shall publish notice stating that the board intends to fill the vacancy by appointment, but the electors of the school district have the right to file a petition within 14 days of the publication of the notice requiring the vacancy be filled by a special election. 

A person appointed to fill a vacancy shall hold office until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election. 

If the board is unable to fill a vacancy by appointment within 30 days after the vacancy occurs or if a valid petition is submitted, the board secretary will call a special election to be held no sooner than 60 days and not later than 70 days after the vacancy occurred.  A board member elected at the special election will serve the remaining portion of the unexpired term. 

 

It is the responsibility of the board president to lead a well-organized board in an efficient and effective manner.  The board president will set the tone of the board meetings
and, as the representative of the consensus of the board, speak on behalf of the board to the public.

The president of the board is elected by a majority vote at the organizational meeting each year to serve a one-year term of office.

The president, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the
same manner as other board members.  However, before making or seconding a motion, the board president will turn over control of the meeting to either the vice-president
or other board member.

The board president has the authority to call special meetings of the board.  Prior to board meetings, the board president will consult with the superintendent on the
development of the agenda for the meeting.

The board president, as the chief officer of the school district, will sign employment contracts and sign other contracts and school district warrants approved by the board
and appear on behalf of the school corporation in causes of action involving the school district.

 

 

Legal Reference:  Iowa Code §§ 279.1-.2; 291.1 (2007).

Cross Reference:  200.1    Organization of the Board of Directors
                                        202.2    Oath of Office
                                        206.2    Vice-President

Approved    7-21-2008                          
Reviewed _6-4-2013_                                                               
Revised                   

 

If the board president is unable or unwilling to carry out the duties required, it is the responsibility of the Vice-President of the board to carry out the duties of the president. 
If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president's term of office, and a new
vice-president will be elected.

The vice-president of the board will be elected by a majority vote at the organizational meeting each year to serve a one-year term of office.

The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion.  The vice-president will take an active role
in board decisions by discussing and voting on matters before the board in the same manner as other board members.

 

 

Legal Reference:  Iowa Code § 279.5 (2007).

Cross Reference:  200.1    Organization of the Board of Directors
                                        202.2    Oath of Office
                                        206.1    President

Approved    7-21-2008                          
Reviewed _7/17/2023_                                                              
Revised                  

 

A board secretary-treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public.  To finalize the appointment, the
board secretary-treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.

It is the responsibility of the board secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business
of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to
keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary-treasurer
will also be responsible for filing the required reports with the Iowa Department of Education.

It is the responsibility of the secretary-treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the
board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports
with the appropriate state agencies and other entities.  It will also be the responsibility of the secretary-treasurer to coordinate the financial records, the financial reports, the
cash flow needs and the investment portfolio of the school district.

In the event the board secretary-treasurer is unable to fulfill the responsibilities set out by the board and the law, the superintendent's secretary will assume those duties until
the board secretary-treasurer is able to resume the responsibility or a new board secretary-treasurer is appointed.  The board secretary-treasurer will give bond in an amount
set by the board.  The cost of the bond will be paid by the school district.

 

 

Legal Reference:  Iowa Code §§ 12B.10; 12C; 64; 279.3, .5, .7, .31-.33, .35; 291.2-.4, .6-.15; 299.10, .16 (2007).
                                        281 I.A.C. 12.3(1).
                                        1978 Op. Att'y Gen. 328.

Cross Reference:  202.2    Oath of Office
                                        210.1    Annual Meeting
                                        215       Board of Directors' Records
                                        501.10  Truancy - Unexcused Absences
                                        704.3    Investments
                                        707       Fiscal Reports
                                        708       Care, Maintenance and Disposal of School District Records

Approved     7-21-2008                         
Reviewed  _7/17/2023                                                          
Revised                   

 

Ad Hoc Committee Purpose and Function

The specific purpose of each ad hoc committee varies.  Generally, the primary function of an ad hoc committee is to give specific advice and suggestions.  The advice and suggestions should focus on the purpose and duties stated in the board resolution establishing the committee.  It is the board's role to take action based on information received from the ad hoc committee and other sources.  Ad hoc committees may be subject to the open meetings law.

 

Role of an Ad Hoc Committee Member

The primary role of an ad hoc committee member is to be a productive, positive member of the committee.  In doing so, it is important to listen to and respect the opinions of others.  When the ad hoc committee makes a recommendation to the board, it is important for the ad hoc committee members to support the majority decision of the ad hoc committee.  An ad hoc committee will function best when its members work within the committee framework and bring items of business to the ad hoc committee.

 

Ad Hoc Committee Membership

Ad hoc committee members may be appointed by the board.  The board may request input from individuals or organizations, or it may seek volunteers to serve.  Only the board or superintendent has the authority to appoint members to an ad hoc committee.  Boards must follow the legal limitations or requirements regarding the membership of an ad hoc committee.

 

The board has jurisdiction to legislate policy for the school district with the force and effect of law.  Board policy provides the general direction as to what the board
wishes to accomplish and why it wishes to accomplish it while allowing the superintendent to implement board policy.

The written policy statements contained in this manual provide guidelines and goals to the citizens, administration, employees and students in the school district
community.  The policy statements are the basis for the formulation of regulations by the administration.  The board will determine the effectiveness of the policy
statements by evaluating periodic reports from the administration.

Policy statements may be proposed by a board member, administrator, employee, student or member of the school district community.  Proposed policy statements or
ideas will be submitted to the superintendent's office for possible placement on the board agenda.  It is the responsibility of the superintendent to bring these proposals to
the attention of the board.

 

NOTE:  This is a mandatory policy.

 

 

Legal Reference:  Iowa Code §§ 274.1-.2; 279.8 (2007).
                                        281 I.A.C. 12.3(2).
                                        1970 Op. Att'y Gen. 287.

Cross Reference:  101       Educational Philosophy of the School District
                                        200.2    Powers of the Board of Directors
                                        200.3    Responsibilities of the Board of Directors
                                        209       Board of Directors' Management Procedures

Approved    7-21-2008                          
Reviewed _7/17/2023_                                                               
Revised                   

 

A board policy manual is housed in each school attendance center and in the central administration office.  The board policy manual will be kept and updated on the school
web site, and paper copies will be provided upon request.  Persons wishing to review the board policy manual will contact the board secretary, who will have a board policy
manual available for public inspection.

It is the responsibility of the board secretary to ensure that revisions to policy statements are updated on the web site and placed in office manuals no later than the first
regular board meeting following the policy's adoption.  Changes in board policy will also be noted in or attached to the minutes of the meetings in which the final action was
taken to adopt the new or changed policy.

 

 

Legal Reference:  Iowa Code §§ 277.31; 279.8 (2007).
                                        281 I.A.C. 12.3(2).

Cross Reference:  200.3    Responsibilities of the Board of Directors
                                        209       Board of Directors' Management Procedures

Approved   7-21-2008                           
Reviewed     7/17/2023                                                                          
Revised   6-4-13       

 

Generally, the board will follow board policy and enforce it equitably.  The board, and only the board, may, in extreme emergencies of a very unique nature, suspend
policy.  It is within the discretion of the board to determine when an extreme emergency of a very unique nature exists.  Reasons for suspension of board policy will be
documented in board minutes.

 

 

Legal Reference:  Iowa Code § 279.8 (2007).
                                        281 I.A.C. 12.3(2).

Cross Reference:  200.3    Responsibilities of the Board of Directors
                                        209       Board of Directors' Management Procedures

Approved    7-21-2008                          
Reviewed  _7/17/2023_                                                               
Revised                   

 

When there is no board policy in existence to provide guidance on a matter, the superintendent is authorized to act appropriately under the circumstances surrounding the
situation keeping in mind the educational philosophy and financial condition of the school district.

It is the responsibility of the superintendent to inform the board of the situation and the action taken and to document the action taken.  If needed, the superintendent will
draft a proposed policy for the board to consider.

 

 

Legal Reference:  Iowa Code § 279.8 (2007).
                                        281 I.A.C. 12.3(2).

Cross Reference:  200.3    Responsibilities of the Board of Directors
                                        209       Board of Directors' Management Procedures
                                        302.4    Superintendent Duties
                                        304       Policy Implementation

Approved    7-21-2008                          
Reviewed  _7/23/23_                                                                
Revised                   

 

The board shall, at least once every five years, review board policy.  Once the policy has been reviewed, even if no changes were made, a notation of the date of review is
made on the face of the policy statement.

The board will review one-fifth of the policy manual annually according to the following subject areas:

Board of Directors (Series 200)
Administration, Employees (Series 300 and 400)
School District, Education Program (Series 100 and 600)
Students (Series 500)
Noninstructional Operations and Business Services, Buildings and Sites, School District-Community Relations (Series 700, 800 and 900)

It is the responsibility of the superintendent to keep the board informed as to legal changes at both the federal and state levels.  The superintendent will also be responsible
for bringing proposed policy statement revisions to the board's attention.

If a policy is revised because of a legal change over which the board has no control or a change which is minor, the policy may be approved at one meeting at the
discretion of the board.

 

NOTE:  This is a mandatory policy.  Boards must review board policy at least every five years according to the educational standards.  In order to comply with the educational standards, notation must be made on policies stating when the policy was reviewed or revised.  Boards can use any method they want for reviewing board policy.  The schedule established in this policy is a recommendation.  It is written so approximately one-fifth of the manual is reviewed every year and similar topics are reviewed together.

 

 

Legal Reference:  Iowa Code § 279.8 (2007).
                                        281 I.A.C. 12.3(2).

Cross Reference:  200.3  Responsibilities of the Board of Directors
                                        209     Board of Directors' Management Procedures

Approved    7-21-2008                          
Reviewed  _8/23/23_                                                               
Revised                   

 

Board policy sets the direction for the administration of the education program and school district operations.  Some policies require administrative regulations for
implementation.

It is the responsibility of the superintendent to develop administrative regulations to implement the board policies.  The regulations, including handbooks, will be approved
by the board prior to their use in the school district.

The administrative regulations will be available no later than the first regular board meeting after the adoption of the board policy unless the board directs otherwise.

 

 

Legal Reference:  Iowa Code §§ 279.8, .20 (2007).

Cross Reference:  200.3    Responsibilities of the Board of Directors
                                        209       Board of Directors' Management Procedures

Approved    7-21-2008                          
Reviewed  _8/23/23_                                                                
Revised                   

 

Each year after August 31 and prior to the organizational meeting of the board, the board will hold its annual meeting.

At the annual meeting, the board will examine the financial books and settle the secretary's and treasurer's statements for the fiscal year ending the preceding June 30.  As
part of the annual reports, the treasurer will present affidavits from depository banks. 

The board may also appoint the board's legal counsel.

 

NOTE:  The requirement that the treasurer present an affidavit for depository banks is a legal requirement. The range of  dates for a board’s annual meeting comply
with Iowa law.

 

 

Legal Reference:  Iowa Code §§ 279.3, .33 (2007).

Cross Reference:  206.3    Secretary
                                        206.4    Treasurer
                                        701.1    Depository of Funds
                                        707       Fiscal Reports

Approved     7-21-2008                  
Reviewed   _8/23/23_       
Revised _________

 

The regular meeting time and date will be set by the board at its organizational meeting.  The regular meetings of the board will be held on the  3rd Monday of each
month.

Meetings will begin promptly at  6:30 p.m.  The board will adhere to this meeting date and time unless the board requires additional meetings or, due to circumstances
beyond the board's control, the meeting cannot be held on the regular meeting date, and the meeting will be re-scheduled at the board's convenience.  Public notice of the
meetings will be given.

 

 

Legal Reference:  Iowa Code §§ 21.3, .4; 279.1 (2007).
                                        1980 Op. Att'y Gen. 148.

Cross Reference:  200.1    Organization of the Board of Directors
                                        210       Board of Directors' Meetings

Approved    7-21-2008                          
Reviewed   _8/23/23_                                                               
Revised                   

 

It may be necessary for the board to conduct a special meeting in addition to the regularly scheduled board meeting.  Special meetings may be called by the president of
the board or by the board secretary at the request of a majority of the board.  Should a special meeting be called, public notice will be given.

If the special meeting called is an emergency meeting and the board cannot give public notice in its usual manner, the board will give public notice of the meeting as soon
as practical and possible in light of the situation.  Emergency meetings will only be held when an issue cannot wait twenty-four hours necessary for a special meeting.  The
reason for the emergency meeting and why notice in its usual manner could not be given will be stated in the minutes.

Only the purpose or issue for which the special meeting was called may be discussed and decided in the special meeting.  The board will strictly adhere to the agenda for
the special meeting and action on other issues will be reserved for the next regular or special board meeting.

 

 

Legal Reference:  Iowa Code §§ 21.3, .4; 279.2 (2007).
                                        1980 Op. Att'y Gen. 148.

Cross Reference:  200.1    Organization of the Board of Directors
                                        210       Board of Directors' Meetings

Approved    7-21-2008                          
Reviewed   8/23/23                                                               
Revised                   

 

The board, as a decision making body, is confronted with a continuing flow of problems, issues and needs which require action.  While the board is determined to expedite
its business, it is also mindful of the importance of planning, brainstorming and thoughtful discussion without action.  Therefore, the board may schedule work sessions and
retreats in order to provide its members and the administration with such opportunities.  The board has the authority to hire an outside facilitator to assist them in work sessions.

Topics for discussion and study will be announced publicly, and work sessions and retreats will be conducted in open session.  No board action will take place at the work
session.

 

NOTE:  Work sessions are considered open board meetings for which all of the requirements of the open meetings law apply including the requirement that board minutes be published.

 

 

Legal Reference:  Iowa Code §§ 21; 279.8 (2007).
                                        1982 Op. Att'y Gen. 162.
                                        1980 Op. Att'y Gen. 167.
                                        1976 Op. Att'y Gen. 384, 514, 765.
                                        1972 Op. Att'y Gen. 158.
                                        1970 Op. Att'y Gen. 287.

Cross Reference:  210       Board of Directors' Meetings
                                        211       Open Meetings

Approved     7-21-2008                         
Reviewed   8/23/23                                                               
Revised                   

 

Public notice will be given for meetings and work sessions held by the board.  Public notice will indicate the time, place, date and tentative agenda of board meetings.  The
public notice will be posted on the bulletin board in the central administration office at least 3 days before it is scheduled, but, at the minimum, twenty-four hours notice
needs to be given.

A copy of the public notice will be provided to those who have filed a request for notice with the secretary.  These requests for notice must be in writing.  A copy of the
public notice will also be accessible to employees and students.

In the case of special meetings, public notice will be given in the same manner as for a regular meeting unless it is an emergency meeting.  In that case, public notice of the
meeting will be given as soon as practical and possible in light of the situation.  The media and others who have requested notice will be notified of the emergency meeting. 
Attendance at a special meeting or emergency meeting by the media or board members will constitute a waiver of notice.

It is the responsibility of the board secretary to give public notice of board meetings and work sessions.

 

NOTE:  This policy states that the notice will be posted in the central administration office which is a legal requirement.  If an additional procedure is used, the board may want to include that procedure.

 

 

Legal Reference:  Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970).
                                        Iowa Code §§ 21.2-.4; 279.1, .2 (2007).
                                        1952 Op. Att'y Gen. 133.

Cross Reference:  210       Board of Directors' Meetings
                                        210.8    Board of Directors' Meeting Agenda

Approved   7-21-2008                           
Reviewed   8/23/23                                                               
Revised                  

 

Action by the board regarding the affairs of the school district may be taken only when a quorum, a majority of the board members, is in attendance at the board meeting.

While board members are encouraged to attend board meetings, 3 members will constitute a quorum and are a sufficient number to transact business of the school corporation. 
The adjournment of a meeting may be executed without a quorum.

An affirmative vote of a majority of the votes cast is sufficient to pass a motion or take action unless law or board policy requires a vote of a greater number.

It is the responsibility of each board member to attend board meetings.

 

 

Legal Reference:  Iowa Code §§ 21.5(1); 279.4 (2007).

Cross Reference:  210       Board of Directors' Meetings

Approved    7-21-2008                          
Reviewed   8/23/23                                                                
Revised                   

 

An orderly board meeting allows the board members to participate in the discussion and decision process on an issue confronting the school district.  Rules of order for
board meetings allow school district business and the relative information concerning the business to be brought to the attention of the board.  They also allow the board
to discuss, act upon and make a clear record of school district business in a regular, ordered, reasonable and consistent manner.

The board will follow Robert's Rule of Order, Revised, latest edition as modified by this policy and subsequent rule.

The purpose of modified rules adopted by the board are:

        To establish guidelines by which the business of the governing board can be conducted in a regular and internally consistent manner;

        To organize the meetings so all necessary matters can be brought to the board and decisions of the board can be made in an orderly and reasonable manner;

        To ensure members of the board, concentrating on the substantive issues at hand, have the necessary information to make decisions, and to ensure adequate discussion of decisions to be made; and,

        To ensure meetings and actions of the board are conducted so as to be informative to the staff and the public, and to produce a clear record of actions taken and decisions made.

It is the responsibility of each board member to follow the rules of order stated in this policy at each meeting, and it is the responsibility of the presiding officer to conduct the board meeting within these rules.

 

 

Legal Reference:  Iowa Code §§ 21.2, .7; 279.8 (2007).

Cross Reference:  210       Board of Directors' Meetings
                                       210.8    Board Meeting Agenda

Approved    7-21-2008                          
Reviewed   8/23/23                                                                 
Revised                  

 

The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting.  The agenda is part of the public notice of the board
meeting and will be posted and distributed.

Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda.  The person making the request
must state the person's name, address, purpose of the presentation, action desired and pertinent background information.  Requests from the public may be added to the
tentative agenda at the discretion of the superintendent after consultation with the board president.  Requests received after the deadline may only be added to the agenda
for good cause.

The tentative agenda and supporting documents will be sent to the board members 3 days prior to the scheduled board meeting.  These documents are the private property
of the board member.  Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office.

The board will take action only on the items listed on the tentative agenda posted with the public notice.  Items added to the agenda may be discussed or taken under
advisement by the board.  If an added item is acted upon, the minutes of the board meeting will state the reason justifying the immediate action.

It is the responsibility of the board president and superintendent to develop the agenda for each board meeting.

 

NOTE:  There is no legal requirement for the method used in developing the board agenda.  This policy states the common procedure for drafting the board agenda.  If a board uses another procedure, it should be reflected in this policy.

 

 

Legal Reference:  Iowa Code §§ 21; 279.8 (2007).
                                        1980 Op. Att'y Gen. 269.

Cross Reference:  210       Board of Directors' Meetings
                                        211       Open Meetings
                                        213       Public Participation in Board Meetings
                                        215       Board of Directors' Records
                                        402.5    Public Complaints About Employees
                                        502.4    Student Complaints and Grievances

Approved    7-21-2008                          
Reviewed  8/23/23                                                                 
Revised                   

 

Very often the board must consider agenda items which are noncontroversial or similar in content.  Such agenda items might include ministerial tasks such as, but not
limited to, the approval of the agenda, approval of previous minutes, approval of bills, approval of reports, etc.  These items might also include similar groups of decisions
such as, but not limited to, approval of staff contracts, approval of maintenance details for the school buildings and grounds, open enrollment requests or approval of
various schedules.

In order for a more efficient administration of board meetings, the board may elect to use a consent agenda for the passage of noncontroversial items or items of a similar
nature.

The superintendent in consultation with the board president and board secretary shall place items on the consent agenda.  By using a consent agenda, the board has
consented to the consideration of certain items as a group under one resolution.  Items may be removed from the consent agenda at the request of a board member.

Nothing in this policy is to be construed as an attempt to avoid full compliance with laws dealing with open meetings or public notice of the agenda and meeting.

 

 

Legal Reference:  Iowa Code §§ 21; 279.8 (2007).

Cross Reference:  210       Board of Directors' Meetings

Approved     7-21-2008                           
Reviewed  8/23/23            
Revised                   

 

The board recognizes that concerns regarding the operation of the school district will arise.  The board further believes that constructive criticism can assist in improving the
quality of the education program and in meeting individual student needs more effectively.  The board also places trust in its employees and desires to support their actions
in a manner which frees them from unnecessary or unwarranted criticism and complaints.

Procedures for dealing with complaints concerning programs or practices should be governed by the following principles:

      where action/investigation is desired by the complainant, or where it seems appropriate, the matter should be handled as near the source as possible;

      complaints should both be investigated and, if possible, resolved expeditiously;

      complaints should be dealt with courteously and in a constructive manner; and,

      individuals directly affected by the complaint should have an opportunity to respond.

Specific procedures for handling complaints may be established in policies.  The board, consistent with its board policy-making role, will deal with complaints concerning
specific schools, programs or procedures only after the usual channels have been exhausted.  Complaints regarding employees or complaints by students will follow the
more specific policies on those issues.

When a complaint requiring attention is received by the board or a board member it will be referred to the superintendent.  After all of the channels have been exhausted,
the complainant may appeal to the board by requesting a place on the board agenda or during the public audience portion of the board meeting.  If the complainant appeals
to the board, the appeal will be in writing, will be signed and will explain the process followed by the complainant prior to the appeal to the board.  It is within the board’s
discretion to determine whether to hear the complaint.

The board recognizes situations may arise in the operation of the school district which are of concern to parents and other members of the school district community.  

The board firmly believes concerns should be resolved at the lowest organizational level by those individuals closest to the concern.  Whenever a complaint or concern is brought to the attention of the board it will be referred to the administration to be resolved.  Prior to board action however, the following should be completed:

1. Matters should first be addressed to the teacher or employee.
2. Unsettled matters from (a) above or problems and questions about individual attendance centers should be addressed to the employee's building principal.
3. Unsettled matters from (b) above or problems and questions concerning the school district should be directed to the superintendent.
4. If a matter cannot be settled satisfactorily by the superintendent, it may then be brought to the board for consideration.  To bring a concern, the individual shall notify the board president or board secretary in writing, who may bring it to the attention of the entire board.

Parents, guardians and community members of the district who have concerns about the district or the board may refer to the student handbook for additional guidance from the Iowa Department of Education.

It is within the discretion of the board to address complaints from the members of the school district community, and the board will only consider whether to address complaints if they are in writing, signed, and the complainant has complied with this policy.  The board is not obligated to address a complaint and may defer to the decision of the superintendent.  If the board elects not to address a complaint, the decision of the superintendent shall be final.  If the board does elect to address a complaint, its decision shall be final.

 

 

Participation in board member associations are beneficial to the board.  The board will maintain an active membership in the Iowa Association of School Boards and in
organizations the board determines will be of benefit to the board and the school district.

 

 

Legal Reference:  Iowa Code § 279.38 (2007).

Cross Reference:  216.2    Board of Directors' Member Development and Training

Approved     7-21-2008                         
Reviewed   8/23/23                                                               
Revised                   

 

The board and the administrators will work together in making decisions and setting goals for the school district.  This effort is designed to obtain, share, and use
information to solve problems, make decisions, and formulate school district policies and regulations.

It is the responsibility of each administrator to fully participate in the management of the school district by investigating, analyzing, and expressing their views on issues. 
Those board members or administrators with special expertise or knowledge of an issue may be called upon to provide information.  Each board member and administrator
will support the decisions reached on the issues confronting the school district.

The board is responsible for making the final decision in matters pertaining to the school district.

It is the responsibility of the superintendent to develop guidelines for cooperative decision-making.

 

 

Legal Reference:  Iowa Code § 279.8 (2007).

Cross Reference:  301       Administrative Structure

Approved     1-19-2008                         
Reviewed      11/13/23                                                                         
Revised                   

 

The board will employ a superintendent to serve as the chief executive officer of the board, to conduct the daily operations of the school district, and to implement board
policy with the power and duties prescribed by the board and the law.

The board will consider applicants that meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for
the superintendent position.  In employing a superintendent, the board will consider the qualifications, credentials and records of the applicants without regard to race, creed
, color, religion, sex, national origin, age, sexual orientation, gender identity, or disability.  In keeping with the law, however, the board will consider the veteran status of the
applicants.  The board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing a superintendent, the board will also consider the school district's educational philosophy, financial situation, organizational structure, education programs, and
other factors deemed relevant by the board.

The board may contract for assistance in the search for a superintendent.

 

 

Legal Reference:  29 U.S.C. §§ 621-634 (1994).
                                       42 U.S.C. §§ 2000e et seq. (1994).
                                       Iowa Code §§ 21.5(1)(i); 35C; 216; 279.8, .20 (2007).
                                       281 I.A.C. 12.4(4).
                                       1980 Op. Att'y Gen. 367.

Cross Reference:  200.2    Powers of the Board of Directors
                                       200.3    Responsibilities of the Board of Directors
                                       301       Administrative Structure
                                       302       Superintendent

Approved    1-19-2009                          
Reviewed    11/13/23                                                                           
Revised                  

 

The length of the contract for employment between the superintendent and the board is determined by the board.  The contract will begin on July 1 and end on June 30. 
The contract will state the terms of employment.

The first two years of a contract issued to a newly employed superintendent is considered a probationary period.  The board may waive this period or the probationary
period may be extended for an additional year upon the consent of the superintendent.  In the event of termination of a probationary or nonprobationary contract, the board
will afford the superintendent appropriate due process, including notice by May 15.  The superintendent and board may mutually agree to terminate the superintendent's
contract at any time.

The first three consecutive years of a contract issued to a newly employed superintendent is considered a probationary period.  The probationary period may be extended for an additional year upon the consent of the superintendent.  In the event of termination of a probationary or nonprobationary contract, the board will afford the superintendent appropriate due process, as required by law.  The superintendent and board may mutually agree to terminate the superintendent's contract at any time.

If a superintendent's contract is not being renewed by the board, the contract will be extended automatically for additional one-year periods beyond the end of its term until
it is modified or terminated as mutually agreed to by the parties or until the superintendent's contract is terminated consistent with statutory termination procedures.

It is the responsibility of the board to provide the contract for the superintendent.

If the superintendent wishes to resign, to be released from a contract, or to retire, the superintendent must comply with board policies dealing with retirement, release or
resignation.

 

 

Legal Reference:  Martin v. Waterloo Community School District, 518 N.W. 2d 381 (Iowa 1994).
                                       Cook v Plainfield Community School District, 301 N.W.2d 771 (Iowa App. 1980).
                                       Board of Education of Fort Madison Community School District v. Youel, 282 N.W.2d 677 (Iowa 1979).
                                       Briggs v Board of Directors of Hinton Community School District, 282 N.W.2d 740 (Iowa 1979).
                                       Luse v. Waco Community School District of Henry Co., 258 Iowa 1087, 141 N.W.2d 607 (1966).
                                       Iowa Code §§ 21.5(1)(i); 279.20, .22-.25 (2007).
                                       281 I.A.C. 12.4(4).

Cross Reference:  302       Superintendent

Approved    1-19-2008                          
Reviewed     11/13/23                                                                          
Revised                   

 

The board has complete discretion to set the salary of the superintendent.  It is the responsibility of the board to set the salary and benefits of the superintendent at a level
that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of
the superintendent.  The salary is set at the beginning of each contract term.

In addition to the salary and benefits, the superintendent's actual and necessary expenses are paid by the school district when the superintendent is performing work-related
duties.  It is within the discretion of the board to pay dues to professional organizations for the superintendent.

The board may approve the payment of dues and other benefits or compensation over and above the superintendent's contract.  Approval of dues and other benefits or
compensation will be included in the records of the board in accordance with board policy.

 

 

Legal Reference:  Iowa Code §§ 279.8, .20 (2007).
                                       1984 Op. Att'y Gen. 47.

Cross Reference:  302       Superintendent

Approved    1-19-2008                          
Reviewed      11/13/23                                                                         
Revised                   

 

The board employs a superintendent of schools to serve as the chief executive officer of the board.  The board delegates to the superintendent the authority to implement
board policy and to execute decisions made by the board concerning the internal operations of the school district, unless specifically stated otherwise.

The superintendent is responsible for the implementation and execution of board policy and the observance of board policy by employees and students.  The superintendent
is responsible for overall supervision and discipline of employees and the education program.

In executing the above-stated duties, the superintendent will consider the financial situation of the school district as well as the needs of the students.  Specifically, the
superintendent's duties include:

1. Problem analysis and problem-solving skill; seek out relevant data, analyze complex information and determine important elements of a situation.
2. Identify educational needs, set priorities and establish short and long-range goals and plans.
3. Recognize when a decision needs to be made by the superintendent or Board of Education and delegate decision-making when appropriate.
4. Provide leadership to groups to carry out Board policies and decisions to implement district goals by forming consensus, getting others involved and keeping the group focused on the issues.
5. Perceptive of the needs, concerns and issues of others.
6. Conflict resolution skills and respectful when dealing with persons of different opinions.
7. Self-motivated and dedicated to see tasks through to completion.
8. Receptive to change and new ideas.
9. Perform effectively under pressure.
10. Excellent communication: oral and written.
11. Honor diversity and equal opportunity for all students and staff.
12. Maintain high standards of ethics, honesty and integrity.
13. Knowledgeable of current educational issues and their impact on the educational program.
14. Knowledgeable of collective bargaining. (Change after FY20)
15. Knowledgeable of legal issues that affect schools.
16. Understand the teaching/learning process, programs, curriculum and instructional improvement at all grade levels.
17. Competent in fiscal management and budgeting.
18. Able to create high expectations for staff, students and community.
19. Serve as the chief executive officer of the Board of Education:
    
    1. Provide direction for the district by evaluating data, involving appropriate staff, parents and community members and assisting the Board of Education in developing short and long-term goals.
    2. Ensure that district curricular programs are based upon student needs, community expectations and appropriate educational research.
    3. Monitor student achievement and ensure that program changes are based upon improving student achievement.
    4. Provide effective staff development programs for all staff.
    5. Ensure that the staff evaluation policies and procedures are implemented.
    6. Provide for effective, on-going communication with the Board of Education, school personnel, parents, district legal counsel, and the community.
    7. Ensure the district facilities are conducive to a positive learning environment.
    8. Ensure the district programs are conducive to a harassment-free environment.
    1. Ensure that appropriate accounting and control procedures are applied to all fiscal transactions.
    10. Ensure compliance with statutes, rules and regulations relating to district operations.
    11. Participate in professional growth activities.
    50. Promote and support positive student conduct.
    1000. Promote a program for children with special needs.
    14. Prepare and submit to the Board recommendations relative to all matters requiring Board action, placing before the Board such necessary and helpful facts, information, and reports as are needed to ensure the making of informed decisions.
    15. Act on own discretion if emergency action is necessary in any matter not covered by Board policy, report such action to the Board as soon as practicable, and recommend policy in order to provide guidance in the future.
    16. Supervise methods of teaching, supervision, and administration in effect in the schools.
    17. Suspend any employee for just cause and report such suspension to the Board.
    18. Report to the Board the case of any employee whose service is unsatisfactory and recommend appropriate action.
    19. Submit to the Board a clear and detailed explanation of any proposed procedure that would involve either departure from established policy or the expenditure of substantial sums.
    20. Prepare the annual operating budget recommendations and implement the Board approved budget.
    21. Establish and maintain efficient procedures and effective controls for all expenditures of school funds in accordance with the adopted budget.
    5. Maintain directly or through delegation such personnel records, pupil accounting records, business records, and other records that are required by law and by Board policy.
    23. Make recommendations to the Board concerning the transportation of pupils in accordance with the law and the requirements for safety.
    10. Make recommendations with reference to the location and size of new school sites and of additions to existing sites; the location and size of new buildings on school sites; the plans for new school buildings; all appropriations for sites and buildings; and improvements, alterations, and changes in the buildings and equipment of the district.
    25. Represents the district in its dealings with other school systems, institutions, agencies, and community organizations.
    26. Establish and maintain a program of public relations to keep the public well-informed of the activities and needs of the school district, effecting a wholesome and cooperative working relationship between the schools and the community.

 

Specifications/Qualifications:

A specialist’s degree, with a major in administration - superintendency

A valid state certificate to practice as a superintendent.

Current Evaluator Approval and DDL

 

Physical Requirements:

Pre-employment Physical

 

 

Legal Reference:  Iowa Code §§ 279.8, .20, 23A (2007).
                                       281 I.A.C. 12.4(4).

Cross Reference:  209       Board of Directors' Management Procedures
                                       301       Administrative Structure
                                       302       Superintendent

Approved    1-19-2008                          
Reviewed     11/13/23                                                                          
Revised                   

 

The board will conduct an ongoing evaluation of the superintendent's skills, abilities, and competence.  At a minimum, the board will formally evaluate the superintendent
on an annual basis.  The goal of the superintendent's formal evaluation is to ensure the education program for the students is carried out, promote growth in effective
administrative leadership, clarify the superintendent's role, clarify the immediate priorities of the board, and develop a working relationship between the board and the
superintendent.

The superintendent will be an educational leader who promotes the success of all students by:

• Mission, Vision and Core Values:  Develop, advocate and enact a shared mission, vision, and core values of high-quality education and academic success and well-being of each student.
• Ethics and Professional Norms:  Act ethically and according to professional norms to promote each student’s academic success and well-being.
• Equity and Cultural Responsiveness:  Strive for equity of educational opportunity and culturally responsive practices to promote each student’s academic success and well-being.
• Curriculum, Instruction and Assessment:  Develop and support intellectually rigorous and coherent systems of curriculum, instruction and assessment to promote each student’s academic success and well-being.
• Community Care and Support for Students:  Cultivate an inclusive, caring and supportive school community that promotes the academic success and well-being of each student.
• Professional Capacity of School Personnel:  Develop the professional capacity and practice of school personnel to promote each student’s academic success and well-being.
• Professional Community for Teachers and Staff:  Foster a professional community of teachers and professional staff to promote each student’s academic success and well-being.  
• Meaningful Engagement of Families and Community:  Engage families and the community in meaningful, reciprocal, and mutually beneficial ways to promote each student’s academic success and well-being.
• Operations and Management:  Manage school operations and resources to promote each student’s academic success and well-being.
• School Improvement:  Act as an agent of continuous improvement to promote each student’s academic success and well-being.

The formal evaluation will be based upon the following principles:

        The evaluation criteria will be in writing, clearly stated and mutually agreed upon by the board and the superintendent.  The criteria will be related to the job
description and the school district's goals;

        At a minimum, the evaluation process will be conducted annually at a time agreed upon;

        Each board member will have an opportunity to individually evaluate the superintendent, and these individual evaluations will be compiled into an overall evaluation
by the entire board;

        The superintendent will conduct a self-evaluation prior to discussing the board's evaluation, and the board as a whole will discuss its evaluation with the superintendent;

        The board may discuss its evaluation of the superintendent in closed session upon a request from the superintendent and if the board determines its discussion in open
session will needlessly and irreparably injure the superintendent's reputation; and,

        The individual evaluation by each board member, if individual board members so desire, will not be reviewed by the superintendent.  Board members are encouraged
to communicate their criticisms and concerns to the superintendent in the closed session.  The board president will develop a written summary of the individual
evaluations, including both the strengths and the weaknesses of the superintendent, and place it in the superintendent's personnel file to be incorporated into the next
cycle of evaluations.

This policy supports and does not preclude the ongoing, informal evaluation of the superintendent's skills, abilities and competence.

 

 

Legal Reference:  Wedergren v. Board of Directors, 307 N.W.2d 12 (Iowa 1981).
                                       Iowa Code §§ 279.8, .20, .23, .23A (2007).
                                       281 I.A.C. 12.3(4).

Cross Reference:  212       Closed Sessions
                                       302       Superintendent

Approved    1-19-2009                          
Reviewed     11/20/23                                                                          
Revised