June 20, 2022

 

North Mahaska Board of Education met in regular session on June 20, 2022 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin, Keith Foster, Michelle Sampson, and Todd Vanderwilt. Also present: Sherrill Strobel, Amber Goemaat, Lindsay Thoreson, Angela Livezey, and Sarah McGriff. 

 

Dirk Wilkin called the regular meeting to order at 6:00 p.m.

 

A motion was made by Foster and seconded by Vanderwilt to approve the agenda with the addition of approving the resolution for Fund 31 to repay Fund 33 the amount borrowed for construction costs with interest. Motion carried. 

 

A motion was made by Sampson and seconded by Foster to approve the consent agenda. Motion carried.

 

COMMUNICATIONS 

PUBLIC FORUM

Sherrill Strobel addressed the board with concerns regarding open campus and questions regarding the door lock system.

 

WRITTEN COMMUNICATION 

A written communication was provided from Terry Malone advocating for a paid assistant track coach for next year. 

 

UPDATE ON CONSTRUCTION - DCI GROUP 

Trent Kain updated the board via phone regarding construction. The large air units are all being turned on this week and all AC units should be running by Tuesday. It may take a couple of days to cool the space down but should be feeling the correct temperature by the end of the week. Exterior signage is being touched up and fixed after initial install. Flooring in the preschool and nurse’s office will be repaired once Teenserve is done on July 2. Commissioning team is expected to be onsite the week after Teenserve as well.

 

COMMUNICATION ON UPDATED WARHAWK LOGOS / BRANDING - RYAN GROOM 

Ryan Groom provided an update regarding new Warhawk Logos and branding that will be used in athletic facilities and on new uniforms and apparel. The retro logo will continue to be used throughout the district. 

 

OLD BUSINESS

ROOF UPDATE - SCOTT PALMBERG VIA ZOOM

Architect Scott Palmberg reviewed the bids that were received for the Tritoflex installation on the majority of the school roof. Two bids were received, one from Dryspace and one from Hoppe Roofing. He recommended approving the bid received from Dryspace. Dryspace will be ready to perform the work starting in August, should the board approve the bid. Mr. Palmberg also presented the board with cost options for the elementary gym roof, brick masonry repairs, and mechanical system, with totals ranging from $390,000-$536,000. The prices presented are good through 07/31/2022 due to current market costs and changes. Installation time of the roof would be anywhere from 2-5 weeks depending on the option that is chosen. The board will vote on a final option at a special board meeting on July 5 or July 7 at 6pm. Mrs. Livezey will follow up with the architect and board members not present to finalize the date.

 

NEW BUSINESS

SET PRICE FOR SCHOOL LUNCH FEES

This is delayed until the fee calculator is available from the USDA.

 

APPROVE BID FOR ROOF RESTORATION PROJECT 

A motion was made by Vanderwilt and seconded by Foster to approve the bid of $526,675 from Dryspace for the Tritoflex application portion of the roof restoration project. Motion carried.

 

APPROVE OPEN CAMPUS FOR SENIORS

Mrs. Goemaat presented the open campus policy for seniors. The board asked questions regarding the safety of the proposal and how students would exit and enter the building. Mrs. Goemaat explained that students would still have to enter via camera intercom and all students who are eligible for open campus due to grades or parental permission will be reviewed daily by the lunchroom monitors. Currently 60-70% of the senior class would meet the requirements for open campus. A motion was made by Sampson and seconded by Vanderwilt to approve open campus for seniors. Motion carried.

 

APPROVE OPEN LUNCH FOR JUNIORS 

Mrs. Goemaat presented the open lunch policy for juniors. She noted that this is an incentive for juniors and also serves as a trial run as they apply for open campus as a senior. A motion was made by Vanderwilt and seconded by Sampson to approve open lunch for juniors. Motion carried.

 

APPROVE THE JR./SR. HIGH HANDBOOK, INCLUDING CODE OF CONDUCT 

Mr. Vanderwilt asked if there were any large changes to the handbook. Mrs. Livezey answered that the grading scale was updated as approved at the May 2022 board meeting and updates to open enrollment procedures will be added once the Department of Education sends out new guidance. Updates were also made to the Code of Conduct. A motion was made by Vanderwilt and seconded by Foster to approve the Jr./Sr. High Handbook and Code of Conduct. Motion carried.

 

APPROVE LOCAL ELIGIBILITY CHANGES 

Mrs. Goemaat presented a new local eligibility policy to match the State of Iowa’s rules. For high school, if a student has 1 or more F’s at the end of a quarter, they will be ineligible for 30 calendar days from the date the grades were received to the office OR the first allowable date of competition for students not currently in season. For junior high, if a student has 1 or more F’s at the end of the quarter, they will have 10 school days of ineligibility AND the grades must be brought to passing to regain eligibility. A motion was made by Foster and seconded by Sampson to approve local eligibility changes. Motion carried.

 

APPROVE THE ELEMENTARY HANDBOOK

Mrs. Livezey noted that the only change that would need to be made to the handbook is regarding open enrollment, lunch fees, and active or passive response requirements for screeners. A motion was made by Vanderwilt and seconded by Foster to approve the elementary handbook. Motion carried.

 

APPROVE OVERNIGHT TRIP RATE FOR BUS DRIVERS 

A motion was made by Foster and seconded by Sampson to approve the update to the overnight trip rate procedures for bus drivers to $15/hour with drivers being paid from the time they leave the school to the time they arrive at their hotel, room and board being paid, and a $37/day per diem provided for meals. Motion carried.

 

APPOINT OFFICIAL NEWSPAPER 

A motion was made by Sampson and seconded by Foster to approve the appointment of the Oskaloosa Herald as the district’s official newspaper. Motion carried.

 

APPROVE BANK DEPOSITORY LIMITS

A motion was made by Vanderwilt and seconded by Foster to approve bank depository limits of $3,000,000 for First State Bank and $15,000,000 in ISJIT. Motion carried.

 

APPROVE DISTRICT ATTORNEY

A motion was made by Sampson and seconded by Vanderwilt to approve Ahlers and Cooney as the district attorney. Motion carried.

 

APPROVE 28E SHARING AGREEMENT W/ NEW SHARON CHILD CARE AND PRESCHOOL 

A motion was made by Foster and seconded by Vanderwilt to approve the 2022-2023 sharing agreement with the New Sharon Child Care and Preschool. Motion carried.

 

APPROVE CERTIFIED STAFF HANDBOOK FOR 2022-2023 SCHOOL YEAR 

A motion was made by Sampson and seconded by Vanderwilt to approve the certified staff handbook for the 2022-2023 school year. Motion carried.

 

APPROVE ACTIVITY PASS FOR ACTIVE SUBS 

A motion was made by Foster and seconded by Sampson to approve activity passes for active subs and one guest. Motion carried.

 

BOARD POLICY REVIEW

200.3 - RESPONSIBILITIES OF THE BOARD OF DIRECTORS

A motion was made by Vanderwilt and seconded by Smapson to approve the second reading of board policy 200.3 as recommended by IASB. Motion carried.

 

710.01, 710.1E1, 710.1E2, 710.1R1 - SCHOOL FOOD PROGRAM AND FORMS

A motion was made by Foster and seconded by Vanderwilt to approve the second reading of board policy 710.01, 710.1E1, 710.1E2, 710.1R1 as recommended by IASB. Motion carried.

 

802.4 - CAPITAL ASSETS

A motion was made by Foster and seconded by Sampson to approve the second reading of board policy 802.4. Motion carried.

 

WELLNESS POLICY 

The board performed a first reading of the revised Wellness Policy. Mrs. Sampson asked what the rules were regarding P.E. participation if a student is in a varsity sport. Mrs. Goemaat noted that graduation requirements must be met as well as the Healthy Kids Act of Iowa Code. A motion was made by Sampson and seconded by Foster to approve the first reading of the Wellness Policy.

 

708 - CARE OF RECORDS

A motion was made by Sampson and seconded by Vanderwilt to update policy 708 to read that documents may be stored by electronic means. Motion carried.

 

APPROVE RESOLUTION FOR FUND 31 TO REPAY FUND 33 

A motion was made by Sampson and seconded by Vanderwilt to approve the resolution for Fund 31 to repay Fund 33 $5,919.77, which includes a principal of $5,913.86 and interest of $5.91, for construction costs. Motion carried.

 

PRINCIPAL’S REPORT

No principal’s report in summer months.

 

SUPERINTENDENT’S REPORT 

OPAA REPORT - MAY 

The May OPPA Report was presented to the board.

 

NEW LEGISLATION CHANGES FOR OPERATIONAL SHARING

Mrs. Livezey shared that beginning July 1, schools may share resource officers for 3 FTEs. Currently Mahaska County does not have an officer to share, but this could be discussed again in December. Mrs. Livezey asked the board if they would like her to approach the city regarding sharing an officer for 20% of the time. She noted that this is being presented as a preventative measure and not necessarily due to a need for additional security. The shared officer’s responsibility would be to assist the school when needed, having greater visibility during the school day and at events, and becoming more acquainted with the students. The board was in agreement for Mrs. Livezey to discuss this with the city. 

 

GOVERNOR’S PLAN FOR INCREASED SCHOOL SECURITY

The District will go through a threat assessment to assess what added security measures would need to be put in place at the school buildings. The State will be providing funds for these measures, but amounts and other details are not known at this time. 

 

APPROVE CLOSED SESSION FOR SUPERINTENDENT’S ANNUAL EVALUATION

A motion was made by Vanderwilt and seconded by Sampson to go into closed session as according to Iowa Code Section 21.5 (1) (i). Motion carried. 

 

RETURN TO OPEN SESSION

A motion was made by Sampson and seconded by Foster to return to open session. Motion carried.

 

COMMENTS

Mr. Wilkin expressed his thanks for the patience of the board during his absence due to work. 

 

THANK YOU

The board congratulated Sarah McGriff for completing her School Business Official training and receiving her license through the Iowa Board of Educational Examiners.

 

ADJOURN 

A motion was made by Foster and seconded by Sampson to adjourn the meeting at 9:11p.m. Motion carried. 

 

Sarah McGriff

Board Secretary

 

Dirk Wilkin

President

July 12, 2021

The North Mahaska Board of Education met in regular session on June 21, 2021 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin, Arvin DeBoef, Michelle Sampson, Margaret Ratcliff, and Keith Foster. Also present: Angela Livezey, Amber Goemaat, Ben Gannon, Ryan Groom, Brett Morris, Acacia Morris, Trace Goemaat, PJ Stout, Courtney Sanders, Larry Moore, Jacob Clark, Jac Munson, Laren Basillio, Lucas Nunnikhoven, Emily Sampson, Hannah Sampson, Will Goemaat, Kincaid Mitchell, Kelly Mitchell, Jon Goemaat, Gail Morris, Renee Ferguson, and Sarah McGriff.

Dirk Wilkin called the meeting to order at 6:00 p.m.

A motion was made by DeBoef and seconded by Ratcliff to approve the agenda. Motion carried.

A motion was made by Ratcliff and seconded by Foster to approve the consent agenda. Motion carried.

 

PUBLIC FORUM

There was no one present for the public forum.

 

COMMUNICATIONS

 

DESIGN CONSTRUCTION INTEGRATION GROUP – BEN GANNON

Ben Gannon gave an update on the construction project.

In the fitness center, the block work is close to being completed. Tile flooring is being laid in the restrooms, and it is being completed relatively quickly.

All of the ventilation units are installed in the classrooms and the piping is being completed now. The electrician will then make the connections to the units to complete that phase.

Sheetrock has been started in the administrative space in the elementary school, and it is on track for that section to be turned over on August 6.

A meeting is scheduled for Thursday to discuss the flooring option for the kindergarten rooms. The flooring presented at the last meeting was not accepted as the patterns contrasted the fixtures that are already in the rooms.

Mr. Gannon confirmed that he will give the board a tour of the space at the August meeting.

 

TEENSERVE STUDENTS’ REQUEST

Students and leaders from the local TeenServe group presented to the board a request to host next year’s TeenServe Workcamp at North Mahaska’s facilities. Brett Morris explained that TeenServe would be staying in the building with an adult to student ratio of 5:1. Mr. Morris explained that the TeenServe staff would show up a week in advance and prep the classroom for the campers, with a tentative date for the camp next year being June 26-July 2. He also ensured the board that TeenServe would reimburse the school for any supplies used by the students as well as reimbursement for the cost of the custodial staff necessary for the event. Acacia Morris noted that the TeenServe staff also takes pictures of each classroom before students enter to ensure everything is put back exactly as it was found. Mr. Morris presented data from 2011 that TeenServe typically has an economic impact on a community in the amount of roughly $200K - with inflation, he estimates the impact in the current year is around $300K-400K. Arvin DeBoef asked how the homes are chosen that will be worked on by the campers. Mr. Morris explained that homeowners are able to put in a request and then a volunteer from TeenServe will do a work order write-up for each request to decide which homes are in the most need of assistance, taking into consideration poverty, disabilities, home improvement needs, etc. Mrs. Livezey expressed her appreciation for the TeenServe students and all they did this year as well as how well this event would align with the North Mahaska mission to create positive, productive citizens. Mr. Wilkin asked about the background check process for adults who may want to volunteer close to the workcamp date. Jac Munson explained that when a late volunteer shows up, they are on-boarded and a background check is run in realtime, not letting the volunteer join the group until the background check is clear. Mrs. Livezey asked about security and Mr. Morris explained that TeenServe does have a 24 hour security guard and nurse on staff in the building. Mr. Wilkin asked what the next steps are if the board approves TeenServe to be at North Mahaska. Mr. Morris explained that TeenServe would then send someone to North Mahaska to review the space and while it wouldn’t be guaranteed to be hosted at NM, it would be likely.

A motion was made by DeBoef and seconded by Sampson to approve TeenServe to be hosted at North Mahaska in 2022. Motion carried.

 

AD UPDATE - RYAN GROOM

Ryan Groom presented an update on his first year as Athletic Director. He explained that he learned to double check on tasks because on occasion he ran into officials and umpires not showing up. Mr. Wilkin asked how to alleviate that problem. Mr. Groom explained his process to assign officials at the beginning of the year, check again at the beginning of the season, and send a reminder again the week of the event to ensure he doesn’t have to find a replacement. The second lesson Mr. Groom said he learned this year is to address situations immediately and have tough conversations as soon as needed. Mrs. Livezey added that Mr. Groom did receive Fierce Conversation training through the AEA as well. Mr. Groom expressed that he felt more confident going into his second summer season of sports and is recognizing areas to streamline and improve along the way as well. He explained his system of communication with coaches as well as the communication and support he has received from other ADs in order to streamline processes here at North Mahaska. Mr. Groom presented a five year plan, including a focus on accountability for coaches, building the pride in NM’s programs, focusing on fundraisers, and updated North Mahaska branding and social media sites. Snap Raise is the new fundraising platform that will be used, which is an online platform that will result in a higher percentage of donations going directly to North Mahaska instead of to the cost of the fundraising items. In his five-ten year plan, Mr. Groom included the resurfacing or replacing of the gym floor, continued updates to the new fitness center, and perforated vinyl on the school windows for both safety and branding purposes. Mr. Groom went into detail about the decision to have one concession stand at softball and baseball games this year, including lack of volunteers, less inventory and waste, saving money on paying workers, and the fact that NM was the only school with two concession stands. He noted that profit-wise, this system is working better and that the concession stand has had just as high of sales this year as in previous years.

Mr. Wilkin asked about coaching handbooks and if there was a way to standardize the handbooks across sports. Mr. Groom explained that coaches are to turn in handbooks to him before the season starts and that he has communicated non-negotiables to each coach that must be included in the handbooks, including conduct policies, practice policies, and the policies that the school has for athletic events. Mr. Wilkin encouraged Mr. Groom to continue to follow-through with coaches and the use of a 360 feedback tool with coaches at the end of each year.

 

OLD BUSINESS

UPDATE ON GEER II FUNDS - GRANT

No updates are available at this time.

 

NEW BUSINESS

APPROVE ANNUAL WAGE REPORT

A motion was made by DeBoef and seconded by Foster to approve the annual wage report. Motion carried.

                                   

APPROVE JR./SR. HIGH HANDBOOK

A motion was made by Foster and seconded by Sampson to approve the Jr./Sr. High Handbook. Motion carried.

 

APPROVE ELEMENTARY HANDBOOK

A motion was made by Sampson and seconded by Ratcliff to approve the Elementary Handbook. Motion carried.

 

REVIEW OF BOARD POLICY -2ND READING 503.6

A motion was made by Ratcliff and seconded by DeBoef to approve the adoption of Board Policy 503.6 as presented by IASB. Motion carried.

 

REVIEW OF BOARD POLICY - 2ND READING 503.6R1, 503.6E1, 503.6E2, 503.6E3

A motion was made by DeBeof and seconded by Sampson  to approve the adoption of Board Policies 503.6R1, 503.6E1, 503.6E2, 503.6E3 as presented by IASB. Motion carried.

 

APPROVE ARTICULATION AGREEMENT W/ IHCC

A motion was made by Ratcliff and seconded by DeBeof to approve the Articulation Agreement with IHCC. Motion carried.

                       

APPROVE FIXED ASSET INVENTORY PROPOSAL

A motion was made by DeBoef and seconded by Ratcliff to approve the fixed asset inventory proposal from Asset Services. Motion carried.

 

PRINCIPAL’S REPORT

No principal’s report in June and July.

 

SUPERINTENDENT’S REPORT

ALL WEATHER TRACK UPDATE

Mrs. Livezey informed the board that Midwest Track will be performing warranty work on lanes seven and eight of the track with an estimated completion by the end of the summer. The track was built in 2016 and when the school built the track it was to last 7-8 years before a resurfacing was necessary. Midwest Track says there is no warranty for the pebbling that is occurring on the entire track at this time, even though it has only been 5 years. Mrs. Livezey reached out to other schools who said that their experience resealing their track cost between $40K and $80K and that resurfacing could be upwards of $120K-150K. Mrs. Livezey requested a maintenance list and timeline from Midwest Track for both resealing and resurfacing the track, and intends to continue conversation with Midwest Track regarding why the maintenance is already becoming necessary and how to alleviate this in the future with maintenance and upkeep.

 

COMMENTS

Mr. DeBoef commented that the current concrete floors in the kindergarten room look acceptable with the tables and chairs set up in the room and feels that the longevity would be better than a new epoxy floor.

Mr. Wilkin commented that he hopes communication continues regarding a facilities spending plan for athletics.

Mr. Wilkin also asked that a communication go out to the Class of 2020 letting them know how their funds from the senior class trip are being utilized for the new courtyard windows. Previously the plan had been to use the funds for lights for the outdoor basketball courts but Musco had offered to donate the lights for that project and so funds were rerouted to the window project.

 

THANK YOU

Mat Club for funding a portion of the new wrestling room wall mats.

Ryan Groom for replacing the outdoor school signage.

 

ADJOURN

A motion was made by DeBoef and seconded by Sampson to adjourn the meeting at 8:18p.m. Motion carried.

 

Sarah McGriff
Board Secretary

 

Dirk Wilkin
Board President

 

August 16, 2021

The North Mahaska Board of Education met in regular session on August 16, 2021 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin, Arvin DeBoef, Michelle Sampson, Margaret Ratcliff, and Keith Foster. Also present: Angela Livezey, Amber Goemaat, Lindsay Thoreson, Sherrill Strobel, Kayla Scholtus, Justin, Scholtus, Trent Kain, Ben Gannon, and Sarah McGriff.

Dirk Wilkin called the meeting to order at 6:00 p.m.

A motion was made by DeBoef and seconded by Ratcliff to approve the agenda. Motion carried.

A motion was made by DeBoef and seconded by Sampson to approve the consent agenda. Motion carried.

 

PUBLIC FORUM

Kayla and Justin Scholtus addressed the board regarding an incident and the good conduct code. The board will review the information provided and follow up with the administration as they find necessary.

 

COMMUNICATIONS

 

DESIGN CONSTRUCTION INTEGRATION GROUP – BEN GANNON

Ben Gannon and Trent gave an update on the construction project.

The building will be open to a point where everyone can function in school, but the project will not be 100% complete at the start of the school year.

Ben explained that test and balance needs to be done at the completion of the project for the new mechanical system. This was not bought out during bids and there was some miscommunication, so a third part test and balance agent has to be hired. DCI has offered to pay half of the cost of this because it should have been bought out during the bid process. There is room in the contingency to pay for this cost.

Mrs. Sampson asked where the wrestling room hoist would be. Ben explained that it will be in the elementary gym because it will not fit in the high school gym due to the basketball hoops.

 

PUBLIC COMMENT ON ESSER III RETURN TO LEARN PLAN

No comment was made.

 

OLD BUSINESS

UPDATE ON GEER II FUNDS - GRANT

Mrs. Livezey called the governor’s office because NM has yet to receive a response regarding our GEER II application and the social worker has to book two months in advance in order to provide the services. The grant application was due in March. Mrs. Livezey has not received a response yet from the governor’s office, but she did hear from the state department that they will be making an announcement by the 20th or before. NM did move forward with booking the mental health services as this cost should be allowable under the grant guidance. If the grant is not awarded, ESSER III funds will be utilized. The cost is roughly $38,000.

 

KINDERGARTEN FLOORING

The board approved a new flooring to be installed in the kindergarten rooms over Christmas break.

 

TEENSERVE

TeenServe will be hosted at North Mahaska in 2022.

 

NEW BUSINESS

APPROVE SUPPORT STAFF HANDBOOK

A motion was made by DeBoef and seconded by Ratcliff to approve the support staff handbook. Motion carried.

                                   

APPROVE CERTIFIED STAFF HANDBOOK

A motion was made by Ratcliff and seconded by Sampson to approve the certified staff handbook. Motion carried.

 

ESSER III PLAN

Mrs. Livezey explained that the ESSER III funds will be spent over the course of a few years. Supplies will be purchased for cleaning and disinfecting supplies, repairing and improving facilities to reduce the risk of virus transmission, technology for students with poor connectivity issues, an interventionist for 4-8 grade, an extra first grade classroom teacher, kept fifth grade at three classrooms, and an additional instructional coach for staff.

Ben Gannon of DCI explained that the control sequence on the mechanical system was updated to exchange the interior air with the exterior air more often. This cost difference will be paid for with ESSER III funds. A water fountain was also purchased for the elementary school.

 

RETURN TO LEARN PLAN

Mrs. Livezey explained that the federal government requires every district to have a return to learn plan as some schools are not yet back to face-to-face instruction. She directed the board to the department of health guidance regarding mask guidance and contact tracing guidance. NM will not mandate masks due to state guidelines and will not be doing contact tracing. Parents are encouraged to practice safe hygiene and keep their students home if they are sick. Cleaning practices in the school will be continued. The plan also includes an online schedule in case the school were forced to close due to COVID. The plan is available online with an area for public contact.

 

GUIDANCE FROM DE & IDPH FOR OPENING SCHOOLS

Mrs. Livezey provided the guidance from the DE and IDPH with the main points being that masks cannot be mandated in the school.

 

APPROVE EARLY GRADUATION APPLICATION

A motion was made by DeBoef and seconded by Ratcliff to approve Austin Fisher’s early graduation application. Motion carried.

 

PRINCIPAL’S REPORT

OPEN HOUSE & BACK TO SCHOOL ACTIVITIES

The open house for the elementary school will be held on Monday from 2pm-6pm.

Mrs. Goemaat shared that on Monday night at 6pm will be the 7th grade and new student orientation.

 

FALL SPORTS KICK OFF

August 20 the sports team will be showcased with scrimmages at the school. The booster club will have the concession stand open for the event with beef donated by the Cattleman’s Association. SnoBiz will also be available. Volleyball will begin at 5:30pm, cross country will relay the football for the scrimmage through town, and then the football scrimmage will take place.

 

FFA GRANTS

Mrs. Goemaat explained that Mrs. Johnson applied for FFA grants for a community garden and a system for the classroom that will be available for this school year.

 

SPANISH TRIP

Mrs. Goemaat gave an update that the spanish trip is now down to two male students and one parent, two of which will not attend if a vaccine is required. Should this be the case, the trip may need to be cancelled with a travel voucher offered to the student. The decision will have to be made by February at which point the board will address this issue. Mr. Wilkin asked if there is an option to combine the trip with another Iowa school. Mrs. Goemaat answered that our Spanish students were originally supposed to guide the Fort Dodge French class students through Spain, but now those trips do not line up due to an extension that North Mahaska added on. It’s a possibility, but the trip would need to be altered.

 

SUPERINTENDENT’S REPORT

ALL-WEATHER TRACK UPDATE

Mrs. Livezey reached out to the company that originally installed the all-weather track for an assessment of the current track life and when a resealing or resurfacing will need to be done. There is currently a warranty in place that will expire in October. Mrs. Livezey will follow up with the attorney to ensure that the warranty can’t be used for the current damage to lanes 7 and 8.

 

IASB ANNUAL CONFERENCE - NOV. 17 & 18

Mrs. Livezey shared information regarding the dates for the IASB annual conference and informed them that should the board members wish to attend, the school will get them registered.

 

DONATION TO NMEF

NMEF has recently received a large donation from the settlement of a local trust. Mr. DeBoef shared that the foundation will make decisions about how the funds will be allocated based on a list of recommendations from Mrs. Livezey and the business office.

NM HIGHLIGHT VIDEO

Mrs. Livezey shared the preliminary 2021-2022 NM highlight video that will be shared at back to school, on the website, and on social media.

 

FOOD SERVICE - OPPA UPDATE

OPAA provided a nutrition program update handout to the board. Mrs. Livezey reviewed it, including that meals are still planned to be free for students for this year unless the federal government gives different guidance.

 

PROFESSIONAL DEVELOPMENT

Mrs. Livezey explained that staff are required to collaborate 36 hours per year. This can be difficult on a day to day basis, so NM is bringing in Solution Tree to do a training on the 20th to be sure all staff are started on the right foot for the new year and understand all of their requirements.

 

COMMENTS

Mrs. Ratcliff mentioned that she had been asked about building trades courses at NM. Mrs. Goemaat explained that there has not been enough interest to host the courses at the school, but students are able to participate at Indian Hills via concurrent enrollment.

Mr. DeBoef commented how thankful he and NM are for Trace Goemaat and Ben Johannes for their hard work as summer custodial help this summer.

 

THANK YOU

Kiah, Ron, Craig, DeeAnn, Jeff - have had extra building cleaning and organization due to construction

Emmerson Jedlicka - helped with iPad Set Up

Joni Downs - helped with iPad Set Up

Kei Arthur - helped with iPad Set Up

Bruce Peiffer - helped with building cleaning

Shayla Schilling - helped with building cleaning

Crystal DeBoef - helped with building cleaning

Eleanor Robinson - helped with building cleaning

 

ADJOURN

A motion was made by DeBoef and seconded by Samspon to adjourn the meeting at 8:29p.m. Motion carried.

 

Sarah McGriff
Board Secretary

 

 

Dirk Wilkin
Board President

 

September 20, 2021

The North Mahaska Board of Education met in regular session on September 20, 2021 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin, Arvin DeBoef, Michelle Sampson, and Keith Foster. Also present: Angela Livezey, Amber Goemaat, Trent Kain, Rachel Martin, Sherrill Strobel, Brandon Schulte, and Sarah McGriff.

Dirk Wilkin called the meeting to order at 6:00 p.m.

A motion was made by DeBoef and seconded by Sampson to approve the agenda. Motion carried.

A motion was made by Foster and seconded by DeBoef to approve the consent agenda. Motion carried.

 

COMMUNICATIONS

PUBLIC FORUM

Sherrill Strobel addressed the board during public forum asking how students got into the school building during the Thursday of homecoming.

 

WRITTEN COMMUNICATION

There was a written communication regarding the championship banners in the high school gym. Mrs. Livezey explained that the banners would be re-hung in the gym following completion of the construction project.

 

DESIGN CONSTRUCTION INTEGRATION GROUP

Trent Kain and Brandon Schulte gave an update on the construction project.

Mr. Schulte explained that Ben Gannon would no longer be with DCI and Trent Kain would be the school’s main contact for construction moving forward and Mr. Schulte will also be assisting in the finishing process of the project.

Mr. Schulte met with Bi-State and Mr. Gannon to discuss the kindergarten room flooring and agreed that the flooring would be installed over Christmas break at no additional cost to the district.

Mr. Kain explained that all mechanical units are now set and will be completely wired tomorrow. The air conditioning in every classroom in the high school should be running by tomorrow. The gym, auditorium, and cafeteria should be running by next week. The fire rated door for the kindergarten link has been delivered and will be installed by the end of the week. Site cleanup will take place this week and next week and then a punch list will be created to finish final touches, including waiting on the new lockers and kindergarten flooring.

Mr. Wilkin asked about warranties following the close out of the project. Mr. Schulte explained that DCI would share a list of contact information for all companies to contact about any issues, but that NM is always able to call DCI with any questions and they can direct the district accordingly.

 

OLD BUSINESS

UPDATE ON GEER II FUNDS - GRANT

Mrs. Livezey updated the board that the district was not awarded a GEER II grant due to the high demand across the state. NM will use part of ESSER III funds to pay for extra mental health support.

 

NEW BUSINESS

SPANISH TRIP INFORMATION - RACHEL MARTIN

Ms. Martin presented details of a plan for the 2023 Spanish Trip to Panama and asked for the board’s initial approval. On the trip, students would be responsible for baggage fees, tips (which will be taken out of fundraising funds), snacks and souvenirs, a few lunches, and their passports. Dates of the trip would be approximately June 5th-June 12, 2023. Mr. DeBeof asked how many students Ms. Martin would expect to sign up. She explained that eight signed up for the France and Spain trip and costs are lower for this trip, so there could potentially be more participants. Another benefit of this destination is that Panama uses American currency, which makes it easier for students. In order to be eligible for this trip, students would have to  have completed Spanish II by 2023.

A motion was made by DeBoef and seconded by Foster to initially approve the 2023 Spanish Trip. Motion carried.

 

MOVE PART-TIME CUSTODIAN TO FULL-TIME CUSTODIAN

Mrs. Livezey explained that with the increase in size of the building, there is a need for more custodial support. She recommended moving the current part-time custodian to full-time. There will still be a need for more substitute custodians during the year, but the district has not had any applicants at this time. A motion was made by Sampson and seconded by Foster to approve moving DeeAnn Bokhoven from part-time custodian to full-time. Motion carried.

 

APPROVE ACCESS CONTROL QUOTE

A motion was made by Samspon and seconded by DeBoef to approve the access control quote from VanMaanen Technology.

 

APPROVE INTERNAL TECHNOLOGY SUPPORT

A motion was made by DeBoef and seconded by Foster to approve the internal technology support role by Mr. Veiseth.

 

APPROVE EARLY GRADUATION REQUESTS

Four early graduation requests were presented to the board. A motion was made by Foster and seconded by Sampson to approve the early graduation requests pending the students meet the graduation requirements. Motion carried.

 

JR./SR. HANDBOOK UPDATE - ADDITION TO MERE PRESENCE RULE

Mrs. Livezey proposed on behalf of Mrs. Goemaat a change to the Good Conduct Policy involving the Mere Presence Rule. The change being that if a student willingly poses for a photo where there is the presence of alcohol (other students’ possession or the student possession) then the Mere Presence Rule would not apply and the student would be subject to enforcement of the Good Conduct Policy. A motion was made by DeBoef and seconded by Sampson to approve the Good Conduct Policy update to the Jr./Sr. Handbook. Motion carried.

 

REQUEST FOR ALLOWABLE GROWTH - SPECIAL EDUCATION DEFICIT

A motion was made by DeBoef and seconded by Sampson to approve the special education deficit and request for allowable growth in the amount of $208,076.30.

 

ANNUAL REVIEW OF CLASSROOM SPACE BOARD POLICY 606.1

Mrs. Livezey reviewed the class size recommendations with the board based on classroom space.

 

REVIEW OF COMPREHENSIVE SCHOOL IMPROVEMENT PLAN

Mrs. Livezey reviewed the annual comprehensive school improvement plan with the board. The plan uses student test data, the school report card, and attendance data to determine the areas of need and build the comprehensive plan for the year. The district then sets goals, which includes benchmark goals for the FAST assessment based on where students are currently scoring.

 

REVIEW OF DISTRICT PD PLAN

Mrs. Livezey reviewed the district professional development plan with the board which is tied to the comprehensive school improvement plan to help reach the set goals.

 

PRINCIPAL’S REPORT

HOMECOMING ACTIVITIES

Mrs. Goemaat sent a written principal’s report including a description of new homecoming activities that took place this year. Those were

1. Iron Man Volleyball, which started last year and was outside due to COVID. It took place in the gym this year, and the students had a lot of fun.

2. Warhawk War - Family Feud style random questions about teachers and North Mahaska history.

3. Thursday night Homecoming Parade. There has been good feedback so far and Mrs. Hibler will send out a survey online to see if the community would like to make this a permanent change.

 

PARENT-TEACHER CONFERENCES

Parent-Teacher conferences will take place September 27, 28, and 30 in the cafeteria and gym to allow for social distancing practices.

 

SUPERINTENDENT’S REPORT

ALL WEATHER TRACK UPDATE

Mrs. Livezey explained that she is still discussing with the construction companies and warranty company of the all-weather track to determine if any faults to the integrity of the track fall under the active warranty.

 

IASB ANNUAL CONFERENCE - NOV. 17 & 18

Mrs. Livezey informed the board of the dates and location of the IASB Annual Conference, should they wish to attend.

 

DISTRICT PROFESSIONAL DEVELOPMENT

Mrs. Livezey shared the agenda of the professional development session that took place on September 20 with the board. She discussed the alignment of the agenda with the professional development plan that was discussed earlier in the meeting.

 

RSAI ANNUAL MEETING - OCTOBER 26 - FFA ENRICHMENT CENTER ANKENY

Mrs. Livezey informed the board of the dates and location of the RSAI Annual Meeting, should they wish to attend.

 

LEGISLATIVE PRIORITIES

Mrs. Livezey worked with the board to identify their legislative priorities to be sent to IASB for advocacy purposes. The priorities identified were teacher recruitment and licensure, special education at the state level, unfunded mandates, and mental health.

 

COMMENTS

Mrs. Livezey commented regarding homecoming stating that there were 3-5 students who made poor decisions on the evening before the homecoming game. The district is investigating to determine who these students are and will move forward with proper protocol to ensure these students are held accountable for their actions.

Mrs. Livezey also added that more investigation will take place regarding the students who gained access to the building and an update will be provided to the board. 

Mr. DeBoef asked about the sale of wrestling mats and if the Mat Club had made an offer for the mats. Unfortunately, Mrs. Livezey was not aware of any offer from the Mat Club. The mats were listed for sale on a first-come first-served basis along with the lockers. Because of this missed communication, the board discussed a new process for listing items for sale. Mrs. Livezey suggested posting photos of the items on the district Facebook and website with advance warning of when they will be available for purchase. The board agreed that this process would help in the future. Mrs. Livezey will also present a list of items that will be sold from the bus barn at the next board meeting. 

Mr. Wilkin asked about plans for a grand opening celebration of the newly constructed areas of the school. Mrs. Livezey and staff are still working on a few details of the celebration plans, but hope to have them solidified soon.

 

THANK YOU

None at this time.

 

ADJOURN

A motion was made by Sampson and seconded by Foster to adjourn the meeting at 8:39p.m. Motion carried.

 

Sarah McGriff
Board Secretary

 

 

Dirk Wilkin
Board President

 

October 18, 2021

The North Mahaska Board of Education met in regular session on October 18, 2021 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Michelle Sampson, Arvin DeBoef, and Margaret Ratcliff. Also present: Angela Livezey, Amber Goemaat, Trent Kain, Sherrill Strobel, RD Keep, Lindsay Thoreson, Tim Veiseth, Laura Wieman, Tracy Swanson, Renee Ferguson, and Sarah McGriff.

Arvin DeBoef called the meeting to order at 6:00 p.m.

A motion was made by Ratcliff and seconded by Sampson to approve the agenda. Motion carried.

A motion was made by Ratcliff and seconded by Sampson to approve the consent agenda. Motion carried.

 

COMMUNICATIONS

There was no written communication or public forum.

 

DESIGN CONSTRUCTION INTEGRATION GROUP

Trent Kain and Brandon Schulte gave an update on the construction project.

From an architectural standpoint, the project is wrapped up. There is still some copper for the air conditioning units that is difficult to acquire right now, and the lockers should be here in the next couple of weeks. The mat hoist for the wrestling room should also be here in two weeks. The mechanical controls also have a few bugs that are being worked out, specifically on the heating as we begin utilizing that function. TAB and commissioning is now starting and final punch list items are being worked out by Bi-State and DCI.

Mrs. Sampson asked about the open steam trap in the hallway that was hot to the touch last week, and Trent answered that it was addressed the day of and fixed. Additionally, she asked about a drainage issue in the locker rooms, which Trent noted is being tested and adjusted now as well.

Mr. DeBoef asked if training for the AC and heating units would take place, and Trent assured him that it would as soon as all of the bugs are fixed and mechanics are finalized.

Mrs. Livezey asked when the warranty for the mechanical units went into effect since the copper wire has not been acquired yet. Mr. Schulte said that because the units are not running yet, he does not believe that the warranty has not begun yet, but he will follow up and ensure this is finalized with the closeout paperwork.

 

FFA & FFA ADVISORY - MIRANDA JOHNSON AND JUSTIN STOUT

Mrs. Johnson and FFA Advisory President Justin Stout presented to the board that they are looking to move forward with establishing an FFA Alumni Chapter, which is run under the National FFA Organization. They presented the board with the requirements to charter this local chapter as well as the benefits of having more people involved to assist with FFA fundraisers as well as an opportunity to create scholarships for students to be involved in FFA events. This will result in funds for dues and fees, t-shirt sales, and all other FFA costs outside of the Land Lab, greenhouse, and the FFA Scholarship Funds to be run through the separate Alumni Chapter bank account. No funds will be removed from the current school activity account.

 

OPAA FOOD MANAGEMENT UPDATE

OPAA directors updated the board regarding the nationwide supply chain shortage and how it is affecting North Mahaska’s school lunch program. The students are still being provided two lunch options plus the salad bar each day, but the options may be different than last year. With a turnover of staff at OPAA and the shortage, there are a number of processes being explored to present students with as many options as possible.

 

OLD BUSINESS

No old business at this time.

 

NEW BUSINESS

REVIEW CERTIFIED ENROLLMENT

Mrs. Livezey reviewed certified enrollment for the 2021-2022 school year. Actual enrollment is up by 13.66 students compared to last year. Overall served enrollment is up 32.86 students, reaching a total of 600.14 students served by the North Mahaska School District.

 

REVIEW BOARD GOALS

The board reviewed their short-term and long-term board goals. Mrs. Livezey noted that these would be reviewed with the new board members after the November election as well. Mr. DeBoef asked about the next phase of the bond revenue and utilizing it for a new roof. Mrs. Livezey answered that the district will be working with Piper-Sandler to create a plan, but will try to hold off as long as possible for the project due to current high material costs.

 

APPROVE LIST OF ITEMS TO SELL

Mrs. Livezey presented the board with a list of items that will be sold beginning November 1. Items will be sold on GovDeals.com and the link to the North Mahaska GovDeals page will be posted on Facebook and on the school website. A motion was made by Sampson and seconded by Ratcliff to approve the list of items to sell as well as the prices as presented. Motion carried.

 

APPROVE STUDENT OVERNIGHT TRIPS FOR 2021-2022 SCHOOL YEAR

A motion was made by Ratcliff and seconded by Sampson to approve a list of potential student overnight trips for the 2021-2022 school year. Motion carried.

 

APPROVE EARLY GRADUATION REQUEST

A motion was made by Sampson and seconded by Ratcliff to approve the early graduation request for Harley Thomas, pending all requirements are met. Motion carried.

 

PRINCIPAL’S REPORT

SCREENING DATA FOR FAST K-6

Mrs. Livezey presented the screening data for K-6, noting that the goal is to have 80% of all K-6 students meeting the benchmark by the end of the year. She noted that the assessment results were utilized in the professional development meeting today to help teachers set their goals. Instructional coaches also help support these goals. This data will be captured again during winter and spring and a progress update will be given at those times.

 

7-12 PARENT-TEACHER CONFERENCE UPDATE

Mrs. Livezey updated on behalf of Mrs. Goemaat that many parents gave feedback regarding conferences, noting that they would like to go back to having conferences towards the end of October as in previous years. This will be taken into consideration and implemented when making the draft school calendar for the 2022-2023 school year.

 

BOARD POLICY 501.9 - PARTICIPATION IN STUDENT ACTIVITIES

The board reviewed policy 501.9 stating that students must be present for at least the last four periods of the school day in order to participate in evening activities. The board feels that this is a fair policy and decided to uphold the policy. The policy will be refreshed in the principal’s memo to parents as a reminder of these requirements.

 

SUPERINTENDENT’S REPORT

ALL WEATHER TRACK UPDATE 

Mrs. Livezey updated the board that a letter has been sent to Fisher Track asking them to fix lanes 7 and 8 under the track warranty. She also noted that a structural spray will need to be put on the track in the next year or two at the cost of the school.

 

TRAFFIC FLOW UPDATE

EMC conducted a traffic flow analysis of the north parking lot. Mrs. Livezey reviewed the results of this analysis with the board and noted that the suggested improvements are being implemented with a completion date of October 30. Renee Ferguson noted that there is a fire hydrant in the parking lot that may need to be marked so that a car cannot be parked too closely. Mrs. Livezey said that she will follow up to determine the requirement for this.

 

NORTH PARKING LOT REPAIR

Mrs. Livezey explained that the northwest corner of the north parking lot is in need of repair. There is currently a piece of painted concrete that is sticking up and will need to be fixed. A patron recently fell in this area and while it’s unclear whether the piece of concrete was a factor, once the insurance company has examined the event, the school will move forward with fixing this area to prevent any accidents in the future.

 

DISTRICT PROFESSIONAL DEVELOPMENT -OCTOBER 18

Mrs. Livezey reviewed the professional development agenda that took place today, October 18, which highlighted the district goal of increasing literacy comprehension.

 

BOARD ELECTIONS

There are two citizens running for board election on November 2, Brett Morris in District 5 and Todd Vanderwilt in District 4. Mrs. Livezey informed the board that they are both running unopposed. She reviewed the procedure that will take place after the election and once votes are canvassed, noting that the organizational meeting will be held and the new members will be sworn in at the November board meeting. Then, a new board president and vice president will be elected.

 

SUBSTITUTE TEACHERS

Mrs. Livezey explained that there is a substitute teacher shortage this year, resulting in difficulty covering teacher absences. She noted that the board could consider raising substitute pay in order to draw more substitute teachers, but that NM’s current substitute teacher pay rate is comparable to other districts.

 

BUS CAPACITY

There was a concern brought up by a parent regarding room on buses, stating that their student had to sit on the floor of a bus. This concern was brought up to bus drivers who did not recall this incident, and the highest capacity that has been on a bus is 52 students on a 65 passenger bus. Mrs. Livezey said that she got on a bus that had 52 students and noticed that students were not wanting to double up on seats. Buses had far fewer students last year due to adding a bus for COVID and social distancing requirements, so this year is presenting itself as an adjustment for students. Mrs. Livezey visited with the students on the bus to ensure that everyone had a seat.

 

WEIGHT ROOM FACILITIES

Mrs. Livezey explained that the new weight facility is not currently open for community use. Before the weight room can be open to the public, the weight room must be completed, a schedule must be set for the weight room, the insurance company must review the matter, and the board must vote on community access.

 

COMMENTS

No comments were made.

 

THANK YOU

RD Keep for his work with the SmugMug site.

Greg Walkup for picking up trash on the football field.

 

ADJOURN

A motion was made by Sampson and seconded by Ratcliff to adjourn the meeting at 7:30p.m. Motion carried.

 

Sarah McGriff
Board Secretary

 

Dirk Wilkin
Board President

 

November 15, 2021

The North Mahaska Board of Education met in regular session on November 15, 2021 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin, Arvin DeBoef, Michelle Sampson, Keith Foster, and Margaret Ratcliff. Also present: Todd Vander Wilt, Brett Morris, Angela Livezey, Amber Goemaat, Trent Kain, Sherrill Strobel, Renee Ferguson, Amy McGriff, Tim Veiseth, and Sarah McGriff.

Dirk Wilkin called the meeting to order at 6:00 p.m.

A motion was made by Foster and seconded by Sampson to approve the agenda. Motion carried.

A motion was made by DeBoef and seconded by Ratcliff to approve the consent agenda. Motion carried.

COMMUNICATIONS

PUBLIC FORUM

No public forum.

 

WRITTEN COMMUNICATION

There was written communication from Lisa Watts with positive feedback regarding instructional coaches.

 

UPDATE ON CONSTRUCTION -DCI GROUP

Trent Kain gave an update on the construction project. The punch list is still being wrapped up. The mat hoist has been installed in the gym, and the copper came in for the mechanical systems. There are controls issues that are still being addressed. Because of fresh air intake requirements due to COVID, the AC units are having to be recalibrated and should be complete soon. There are some roof leaks from where the units were installed which DCI is having the roofing company fix at their own expense; the school is not responsible for the repairs costs.

 

COMMUNICATION FROM EMC AGENT -AMY MCGRIFF

Mrs. McGriff brought information from the EMC underwriter regarding the possibility of North Mahaska opening the fitness center to the public. Items that the underwriter suggested the school implement included set hours of operation - not 24/7 access, doctors notes or waivers clearing participants for use of the facility, age limits - no children under 14 years of age are allowed unless accompanied by a parent or guardian, having a custodian checking in on regular basis, checking the sexual offender list, using the security camera system for facial ID, including a statement regarding the security camera recording in initial paperwork, and having signs in the facility informing of the security cameras.

Mrs. Livezey asked for a sample waiver, which Mrs. McGriff will follow up with EMC about to see if they can share one.

Mr. Wilkin asked that this be put in place by the December board meeting. Ms. McGriff and Mrs. Livezey will follow up with other Districts who have a community fitness center and will work on a plan to present to the board.

 

OLD BUSINESS

No old business at this time.

 

ADJOURN

A motion was made by Sampson and seconded by DeBoef to adjourn the meeting. Motion carried.

 

ANNUAL SCHOOL BOARD & ORGANIZATIONAL MEETING

Board Secretary, as President Pro-Tem presided over the meeting until a new Board President was elected.

Sarah McGriff called the meeting to order at 6:27pm

 

BOARD ELECTION RESULTS

Mrs. Livezey reviewed the election results, with each candidate receiving 22 votes and there being no write-ins. Brett Morris was elected as Director District 5 Board Member and Todd Vander Wilt was elected as Director District 4 Board Member.

 

SWEARING IN OF NEW BOARD MEMBERS

Ms. McGriff administered the oath of office to Mr. Morris and Mr. VanderWilt.

 

REORGANIZATION OF THE BOARD

ELECTION OF PRESIDENT

Ms. McGriff accepted nominations for board president. A nomination was made by VanderWilt and seconded by Foster to nominate Dirk Wilkin as board president. A motion was made by Sampson and seconded by Foster for nominations to cease. A vote was taken to elect as board president. Ayes: Sampson, Foster, Vander Wilt, Morris, Wilkin  Nays: _____ The motion carried by a vote of 5 Ayes to 0 Nays.

 

ELECTION OF VICE PRESIDENT

Mr. Wilkin accepted nominations for vice president. A nomination was made by VanderWilt and seconded by Foster to nominate Keith Foster as vice president. A motion was made by Morris and seconded by Vander Wilt for nominations to cease. A vote was taken to elect Keith Foster as board president. Ayes: Sampson, Foster, Vander Wilt, Morris, Wilkin  Nays: _____ The motion carried by a vote of 5 Ayes to 0 Nays.

 

APPOINTMENT OF COMMITTEE REPRESENTATIVES

IASB DELEGATE AND LEGISLATIVE NETWORK - Dirk Wilkin and Michelle Sampson

COUNTY CONFERENCE COMMITTEE - Brett Morris

NEGOTIATIONS TEAM MEMBER - Michelle Sampson and Keith Foster

SCHOOL IMPROVEMENT ADVISORY COMMITTEE MEMBER - Dirk Wilkin

NORTH MAHASKA EDUCATION FOUNDATION REPRESENTATIVE - Todd Vander Wilt

DAY CARE / PRESCHOOL COMMITTEE - Michelle Sampson and Todd Vander Wilt

FFA ADVISORY COMMITTEE  - Keith Foster            

 

NEW BUSINESS

APPROVE EARLY RETIREMENT PLAN AND OPEN EARLY RETIREMENT

Mrs. Livezey presented an updated early retirement plan for both certified and non-certified staff and suggested that the board open early retirement. Though the District has historically had the philosophy that early retirement is only opened when the school is in a tight financial spot. Their hope moving forward is that early retirement will be able to be opened in more consecutive years as a way to retain and attract highly qualified staff members, but recognizes that this must be voted on each year.

A motion was made by Vander Wilt and second by Foster to approve the certified staff early retirement plan. Motion carried.

A motion was made by Sampson and second by Morris to approve the non-certified staff early retirement plan. Motion carried.

A motion was made by Sampson and seconded by Foster to open early retirement for certified and non-certified staff for the 2021-2022 school year. Motion carried.

 

APPROVE SBRC APPLICATION

Increased Enrollment - The district’s administration is authorized to submit a request to the School Budget Review Committee for a modified supplemental amount of $83,949 due to an increase of certified enrollment from the prior year. Ayes: Morris, Vander Wilt, Foster, Sampson, Wilkin  Nays: ________The motion carried by a vote of 5 Ayes to 0 Nays.

Open Enrollment Out Not on Prior Year’s Headcount - The district’s administration is authorized to submit a request to the School Budget Review Committee for a modified supplemental amount of $10,572 for open enrolled out students who were not included in the district’s previous year certified enrollment count. Ayes: Morris, Vander Wilt, Foster, Sampson, Wilkin  Nays: ________The motion carried by a vote of 5 Ayes to 0 Nays.

 

APPROVE INCREASE IN SUB PAY

A motion was made by Sampson and seconded by Morris to approve an increase in sub pay to $140 per day and $70 for a half day (under 4 hours). Motion carried.

 

APPROVE COPIER LEASE CONTRACT

A motion was made by Foster and seconded by Vander Wilt to approve a five year copier lease agreement with Premier Printing. Motion carried.

 

APPROVE ADULT LUNCH PRICE INCREASE TO $3.95 PER STATE GUIDELINES

A motion was made by Morris and seconded by Vander Wilt to increase the adult lunch price to $3.95 per state guidelines. Motion carried.

 

APPROVE REVISED CONTRACT FOR RD KEEP

A motion was made by Foster and seconded by Sampson to approve a revised independent contractor contract with RD Keep as District communications support. Motion carried.

                                          

PRINCIPAL’S REPORT

MAP SCREENING DATA FOR GRADE 7-12

Mrs. Goemaat shared the secondary MAP screening data for the fall semester. She noted that 11th grade (49:23). She also reviewed projected proficiency for if students were to take their ACT or ISASP in the spring. Mrs. Goemaat also explained that reading scores were lower this fall compared to last year and this will be a focus moving forward.

 

ACADEMIC ACCOLADES

Mrs. Goemaat shared that 87% of fall student athletes received excellence in academic achievement from their respective athletic state associations. The students had a 3.58 cumulative GPA for all fall sports. (1:05.27) Lexi Van Utrecht was also NM’s first volleyball player to receive academic outstanding achievement from the state association.

 

WINTER PROGRAMS

The elementary winter program is on December 9 at 1:30pm and 6:30pm and the jr/sr high winter program is on December 16 at 6:30pm.

 

FIRE / TORNADO DRILLS

Mrs. Livezey explained that the District is required to hold two fire and two tornado drills each semester.  During the most recent tornado drill, the District brought in emergency management to observe and provide feedback on the traffic patterns and flow to our new safe room. The feedback was positive and helpful, and Mrs. Livezey noted that we will continue to partner with outside agencies as needed to strengthen and improve practice. 

               

SUPERINTENDENT’S REPORT

ALL WEATHER TRACK UPDATE

Mrs. Livezey gave an update that Fisher Tracks is saying the fix to lane 7 & 8 as well as the pebbling is to adhere the structural spray. They will not agree to any warranty fix. The District is obtaining a quote from Midwest Track for the pricing on the structural spray.  Fisher Track’s quote for structural spray has increased from $78,000 to $82,000. 

 

PROFESSIONAL DEVELOPMENT AGENDA FOR NOVEMBER 15, 2021

Mrs. Livezey shared a copy of the PD agenda from earlier in the day.

 

LEGISLATIVE DINNER -IN BROOKLYN ON JANUARY 27TH @ 6:00pm

An invitation to the legislative dinner was shared with the board. Mrs. Livezey explained that she was able to meet with Dave Dotton and representative Dustin Hite to stress the importance of sustaining or increasing the SSA amount, noting that opportunities like this are what the legislative dinner provides.

 

IHSAA REPORT

The Iowa High School Athletic Association has distributed a report to schools on the benefits of participating in athletics. This was shared at the board table. Benefits included reduction in anxiety and depression symptoms among adolescent athletes, as well as positive physical health impacts.

 

NORTH PARKING LOT -TRAFFIC FLOW -IMPLEMENTATION OF EMC RECOMMENDATIONS

The implementation of the traffic flow pattern recommended by EMC Insurance has been completed.  

 

TIMELINE FOR BOND -ROOFING PROJECT

The District has been consulting with Piper Sandler regarding obtaining the bonds for the next portion of the building project. Mrs. Livezey explained that the District is looking to obtain the bonds before inflation causes rates to increase. Once bonds are obtained, the District would have 6 months to spend 5% and then 3 years to spend the rest of the bond money.  Phase II of the building project is the new roof on the elementary and jr./sr. high.  The total bond would be $2.8 Million (per original bond language). 

Mr. Morris asked about the architects’ opinions on a membrane roof versus a steel roof for warranty purposes. Mrs. Livezey will follow up with the architects on this tomorrow when they are on-site.

 

COMMENTS

Mr. Foster expressed his concerns about having the fitness center open without security/staff personnel in there when it is open to the community.

Mr. Wilkin expressed his thanks to Mr. Morris and Mr. Vander Wilt for joining the board and encouraged them to reach out with any questions or concerns.

Mr. Wilkin made a comment about calling parents in the future about why they choose to open enroll into the District and out of the District so that we can continue to make improvements and grow.

 

THANK YOU

Terry Hudson - For his service and commitment to the students and the archery team as he steps down from his coaching role.

Ryan Groom - For improving presentation around the school with vinyl, signs, and keeping events tidy.

 

ADJOURN

A motion was made by Sampson and seconded by Foster to adjourn the meeting at 7:59p.m. Motion carried.

 

Sarah McGriff
Board Secretary

 

Dirk Wilkin
Board President

 

December 20, 2021

The North Mahaska Board of Education met in regular session on December 20, 2021 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin, Michelle Sampson, Keith Foster, Todd Vanderwilt, and Brett Morris. Also present: Angela Livezey, Amber Goemaat, Sherrill Strobel, RD Keep, Lindsay Thoreson, Renee Ferguson, and Sarah McGriff.

Dirk Wilkin called the meeting to order at 6:00 p.m.

A motion was made by Sampson and seconded by Foster to approve the agenda with the addition of items  6F, 6G, and 6F. Motion carried.

A motion was made by Sampson and seconded by Vanderwilt to approve the consent agenda. Motion carried.

 

COMMUNICATIONS

PUBLIC FORUM

Sherrill Strobel asked what the policy is for the parking lot gates. Mrs. Goemaat answered that the gates are locked every night between 10:30-11:00pm, but that there have been custodial illnesses over the last couple of weeks and there may be a day that the gates did not get locked due to substitutes.

 

WRITTEN COMMUNICATION

 

UPDATE ON CONSTRUCTION -DCI GROUP

Trent Kain gave an update on the construction project. HVAC and keyless entry work are continuing. The kindergarten flooring is still set to be installed over break. There is an electrical issue being resolved in the fitness center, as the outlets were not able to handle the power of the treadmills.

 

DISTRICT COMMUNICATION UPDATE - RD KEEP

RD Keep shared an update on district communications, including that the date of the next Megaphone will be January 6. In addition, he shared that there are over 30,000 photos on the district Smugmug site, which can be accessed via the NM website.

 

OLD BUSINESS

No old business at this time.     

 

NEW BUSINESS

REVIEW ROOFING OPTIONS - PRESENTATION BY NEUMANN MONSON

Neumann Monson presented four options via Zoom for phase two of the construction project, replacing the roof. Further follow-up is needed regarding the options before a decision is made.

 

APPROVE AIA CONTRACT W/ NEUMANN MONSON ARCHITECTS

Tabled until January meeting.

 

APPROVE PREMIER FURNITURE QUOTE FOR HIGH SCHOOL - STATE PRICING GUARANTEED

A motion was made by Foster and seconded by Morris to approve the Premier Furniture quote. Motion carried.

 

APPROVE MJC MEDICAID CONTRACT

A motion was made by Sampson and seconded by Vanderwilt to approve the MJ Care medicaid contract. Motion carried.

 

REVIEW BOARD GOALS

The board goals that were reviewed in October were re-reviewed now that Brett Morris and Todd Vanderwilt are now on the board.

 

INCREASE IN SUB PAY FOR CUSTODIANS TO $15/HR

A motion was made by Morris and seconded by Sampson to approve an increase in sub custodian pay to $15. Motion carried.

 

INCREASE IN PRESCHOOL ROUTE PAY TO $50 NOON ROUTE

A motion was made by Vanderwilt and seconded by Foster to approve an increase in the preschool bus route pay to $50/ hour.

 

A motion was made by Sampson and seconded by Foster to pay mileage for substitute drivers to come drive the preschool route. Motion carried.

 

WEIGHTED GRADING FOR AP COURSES

Mrs. Goemaat explained the need for a tiered weighting for AP courses and other non-school district provided courses, as the level of rigor differs between course providers. She will present more information regarding this plan and ask for approval at the January meeting.

                                          

PRINCIPAL’S REPORT

IOWA SCHOOL PERFORMANCE PROFILE - ELEMENTARY

Mrs. Livezey reviewed the Iowa School Performance Profile for the elementary school data. The elementary grading overall performance was rated as commendable. There were no areas with support required. 

IOWA SCHOOL PERFORMANCE PROFILE - JR./SR. HIGH

Mrs. Livezey reviewed the Iowa School Performance Profile for the Jr./Sr. High data. The grading overall performance was rated as commendable and there were no areas with support required. She informed the board that the North Mahaska School Leadership Team analyzed the data from these performance profiles to identify areas of growth, areas of strength, and implications for professional development. Currently, the January professional development agenda ties in well with the goals that have stemmed from this data.

 

ELEMENTARY - MOVIE SPONSORED BY PACT

The Elementary will be going to the Capri Theatre on the following dates as a PBIS reward to see the movie Sing 1: Monday December 20 @ 8:30am (grades 5-6), Tuesday, December 21 @ 8:30am (grades K-1), Tuesday, December 21 @ 12:30pm (grades 2-4).

 

OMAHA ZOO TRIP - MAY 2022

Mrs. Livezey explained that the zoo trip was postponed last year due to COVID. She shared that the district is looking to take grades 6, 7, and 8 this year to make the trip up to those students who did not get to attend in the past. NM PACT will be sponsoring a majority of this trip. The district charters buses and the students will travel to the Omaha Zoo for the day in May, leaving the school around 7:15am and returning around 8:30pm. 

The 5th and 6th grade students will be taken to the zoo next year and then will be back on track for a trip every other year. 

The funds raised from the elementary walk-a-thon help pay for the trip. Additionally, the North Mahaska Education Foundation typically pays for the student meals and/or admission into the zoo. 

 

SUPERINTENDENT’S REPORT

DISTRICT PROFESSIONAL DEVELOPMENT - JANUARY 3, 2022

Mrs. Livezey shared the professional development agenda for the upcoming January 3 PD day.

 

WEIGHT ROOM FACILITIES

Mrs. Livezey highlighted the update from DCI earlier in the meeting regarding hardware that needs to be installed for the treadmills. Opening of the fitness center facilities is postponed until this is complete, but policies are being reviewed in order to get the facility open as soon as possible.

 

ANTICIPATED OPENINGS FOR 2022-2023 SCHOOL YEAR

There are currently anticipated openings for a secondary science teacher and a K-12 art teacher for the 2022-2023 school year.

 

OPAA REPORT - NOVEMBER 2021

The OPAA board report for November was shared with the board.

 

TRANSPORTATION CHALLENGES

Mrs. Livezey shared that there have been many transportation challenges recently, including a bus breakdown and shortage of drivers. She informed the board that they are looking to combine a couple of routes, but that there is still a struggle to recruit bus drivers.

 

VACCINATION POLICY

A meeting date was set for January 6th at 6pm to set policy for vaccination requirements, should the 6th Circut’s ruling not be appealed and a stay passed.

 

COMMENTS

Mr. Morris asked if the board could have a future conversation regarding our current grading scale.

Mr. Wilkin asked how our current grading system correlates with standard based grading and how Iowa Core applies to our current grading scale. He also asked about our current curriculum and how it aligns with Iowa Core. Mrs. Goemaat will have this data gathered for the grading scale board conversation.

Mr. Wilkin reviewed the RSAI priorities and noted that they do align with NM’s school board at this current time.

 

THANK YOU

Kiah Bucklin, Kathy Breen, and Bob Breen for help with buses.

 

ADJOURN

A motion was made by Sampson and seconded by Foster to adjourn the meeting at 8:18p.m. Motion carried.

 

Sarah McGriff
Board Secretary

 

Dirk Wilkin
Board President

 

January 17, 2022

The North Mahaska Board of Education met for a work session at 4:30pm under the direction of the University of Northern Iowa. The session goals were an increased understanding of and alignment with the Standards for Effective School Boards, specifically focusing on the Board’s ethics policy. The board dedicated their time to this session in order to ensure a high functioning and highly educated school board to serve the community.

North Mahaska Board of Education in regular session on January 17, 2022 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin, Michelle Sampson, Todd Vanderwilt, and Brett Morris. Also present: Angela Livezey, Amber Goemaat, Tim Veiseth, Renee Ferguson, and Sarah McGriff.

Dirk Wilkin called the meeting to order at 6:01 p.m.

A motion was made by Sampson and seconded by Vanderwilt to approve the agenda. Motion carried.

A motion was made by Sampson and seconded by Vanderwilt to approve the consent agenda. Motion carried.

 

COMMUNICATIONS

 

PUBLIC FORUM

 

WRITTEN COMMUNICATION

 

UPDATE ON CONSTRUCTION -DCI GROUP

The following written update was provided by Trent Kain of DCI.

Kindergarten epoxy floors are complete. There is still some minor clean-up that the contractor needs to complete, they got some of the epoxy material on the rubber base. Scheduled to happen this week.

Flooring transitions and uneven subfloor at carpet/terrazzo areas have been corrected.

Door hardware changes ongoing – There were a handful of door hardware/keying instances that didn’t fit the needs of the district so some hardware is being replaced and/or rekeyed. This work is scheduled for this week.

Access Control – Majority of the work is installed and ready to go. The final components are scheduled to be installed 1/24. This work got a little messy and delayed due to being mixed between the construction project and a separate contract handled by the school directly but should be wrapped up next week.

Mechanical system - Test and Balance (TAB) and Commissioning are on-going. They have found a good amount of issues in the operations of the units. This hopefully will help explain some of the HVAC related issues we continue to deal with. The contractors spent a lot of time today correcting as many issues as possible and will continue to work with TAB/Commissioning agents to get things working to spec.

Mechanical and Electrical engineers were on-site today to complete their final punch list walks. This information will be passed on to the contractors and we will work with them to get all items corrected.

A couple units that needed parts replaced (Knockel’s room, Ferguson’s room and Preschool area for example) have had those parts installed and should now be operating as expected.

Financials – We are nearing the end of pay applications and getting the project closed out.

 

OLD BUSINESS

UPDATE ON ROOFING OPTIONS     

A written update on roofing options was provided from Neumann Monson to the Board. Mr. Vanderwilt asked if the rubber coating option would risk rusting of the metal roof. Mrs. Livezey will follow up with the architects regarding this question. Mr. Vanderwilt also noted that he had talked to local experts who cautioned against removing the entire roof due to added complications that could occur. His contacts also felt that the Tritoflex option was one of the best options. Mr. Vanderwilt and Mr. Wilkin both gave opinions that they are leaning towards Tritoflex. Mr. Morris asked if we could get a referral from a district or other entity who is using Tritoflex. He felt that the warranty for Tritoflex was good and is also leaning toward that option if others have had a good experience and if the warranty is covering all that we would need. Mrs. Sampson felt that fiscally Tritoflex makes the most sense and also liked that option. Mrs. Livezey will ask for other references and ask if the Tritoflex representative can meet with the board to provide more information. Mr. Vanderwilt also asked for more information regarding the current structure and if it is sound enough for Tritoflex to be applied. Mrs. Livezey explained that the architects did note there were some areas that do need structural support repairs before the product would be applied.

 

NEW BUSINESS

APPROVE EARLY RETIREMENT REQUESTS

A motion was made by Morris and seconded by Sampson to approve Julie Knoot’s early retirement application. Motion carried.

A motion was made by Vanderwilt and seconded by Morris to approve Terry Malone’s early retirement application. Motion carried.

A motion was made by Vanderwilt and seconded by Sampson to approve Bruce Peiffer’s early retirement application. Motion carried.

A motion was made by Morris and seconded by Vanderwilt to approve Cindy DeGoey’s early retirement application. Motion carried.

A motion was made by Vanderwilt and seconded by Sampson to approve Eleanor Robinson’s early retirement application. Motion carried.

 

APPROVE AIA CONTRACT W/ NEUMANN MONSON ARCHITECTS

A motion was made by Vanderwilt and seconded by Sampson to approve the AIA contract with Neumann Monson architects for the upcoming roofing project. Motion carried.

                                   

APPROVE AHLERS AND COONEY ENGAGEMENT LETTER FOR SERIES 2022 G.O. BOND

A motion was made by Vanderwilt and seconded by Morris to approve the Ahlers and Cooney engagement letter for the Series 2022 G.O Bond. Motion carried.

 

APPROVE POLICY ON SEAT BELT USE ON BUSES WITH SEAT BELTS

A motion was made by Morris and seconded by Sampson to approve the policy on seat belt use on buses with seat belts. Motion carried.

 

APPROVE WAIVER FOR WEIGHT ROOM USE

A motion was made by Vanderwilt and seconded by Sampson to approve the waiver for weight room use. Motion carried.

 

APPROVE FEE STRUCTURE FOR WEIGHT ROOM USE

A motion was made by Vanderwilt and seconded by Sampson to approve the fee structure for weight room use. Motion carried.

 

APPROVE HOURS FOR COMMUNITY WEIGHT ROOM USE          

A motion was made by Morris and seconded by Sampson to approve administration to set hours so that community and student use do not overlap. Motion carried.

                                   

APPROVE WEIGHTED GRADING FOR AP COURSES

A motion was made by Morris and seconded by Sampson to approve weighted grading of AP courses. Motion carried.

                                          

PRINCIPAL’S REPORT

STUDENT TRIPS

Mrs. Goemaat provided updates regarding upcoming class trips. The Spanish class trip has been on pause since the summer of 2020 due to COVID restrictions. It was rescheduled for this upcoming summer with only one student remaining who would like to go on the trip. This trip was always meant to be in partnership with another school. Fort Dodge School District has agreed to take the student with their chaperones this summer.

The 2022 senior class has voted to take two trips, one to Kansas City for a MLB game and Worlds of Fun and another day trip to Des Moines for go-carting. This change is due to COVID-19 restrictions that would be in place in Chicago which deterred too many students.

The dance team is going to begin fundraising to plan a trip in three years to attend a bowl game in Florida to dance with other high school teams.

 

UPDATE ON COMPUTER SCIENCE GRADUATION REQUIREMENTS

Mrs. Goemaat gave an update that computer science is not a course requirement for graduation in the state of Iowa, but the course must be offered with at least one student taking the course in order to remain in compliance.

 

SUPERINTENDENT’S REPORT

DISTRICT PROFESSIONAL DEVELOPMENT - JANUARY 17, 2022

Mrs. Livezey shared the professional development agenda from the day. The agenda included training around non-violent crisis intervention, IEP resources through SDI training, sharing student interview feedback regarding learning strategy preferences, review of the 2022-2023 draft calendar, and a social emotional leadership presentation.

 

OPAA REPORT - DECEMBER 2021

A written report from OPAA regarding the school nutrition program was provided to the board.

 

DRAFT CALENDAR FOR 2022-2023 SCHOOL YEAR

Mrs. Livezey shared the draft calendar for the 2022-2023 school year noting a change of Martin Luther King Jr. day being recognized as a day off and a corresponding change to a teacher PD day in order to maintain required contract hours. She also noted that parent teacher conferences for next year are the last week of October as well as the first week of November in order to avoid the town Halloween festivities and keep conference attendance high. The day before Thanksgiving will also be a full day off, with a corresponding day off moved from Christmas break. Mr. Morris asked if the number of hours planned being higher than the number required is the same amount that has been done in years past. Mrs. Livezey explained that though there are a few extra early outs built in to next year, these hours are very similar to years past in order to prepare for potential snow days or missed days of school for other potential reasons. Mrs. Sampson recognized the collaboration that happened between administration and school staff in order to create this calendar. Mr. Wilkin asked if North Mahaska has ever had a spring break. Mrs. Livezey answered that the District hasn’t, but has consistently received feedback that students and staff would rather get out earlier in the summer than have a longer spring break. The District has also planned shorter breaks such as Easter weekend and other days off in order to support healthy breaks for students.

 

NEW STANDARDS FOR SCHOOL LEADERS

Mrs. Livezey shared the new standards for school leaders to the board and that she will provide an update of superintendent goals at the February meeting.

 

COMMENTS

Mr. Wilkin noted that he and Mr. Morris had a conversation about grading with Mrs. Livezey and Mrs. Goemaat last week. Mrs. Livezey explained that next steps from that conversation include a pre-review of the grading scale in April and approval of the grading scale in May.

Mrs. Sampson mentioned that the fire alarms have gone off a few times due to steam from the showers in the new locker rooms. Mrs. Livezey explained that this is being addressed by the construction team and the fire department has not been dispatched during any of these events because Mrs. Goemaat has called the non-emergency number immediately to inform them of the situation.

Ms. McGriff provided a hard copy of the fiscal year 2021 audit and noted that the auditor would be attending the February meeting via Zoom to provide an update.

 

THANK YOU

Joette Stout for helping cover Jr./Sr. High office

Mary Jo Steele for helping cover Jr./Sr. High office                                

Megan Keith for helping cover Jr./Sr. High office

Jil VanUtrecht for helping cover Jr./Sr. High office

Jeff DeWitt for working the wrestling tournament

Randy Moffitt for coming from Newton to drive for us

Marcy Wanders for helping cover Jr./Sr. High office

 

ADJOURN

A motion was made by Morris and seconded by Sampson to adjourn the meeting at 7:34p.m. Motion carried.

 

Sarah McGriff
Board Secretary

 

Dirk Wilkin
Board President

 

 

February 21, 2022

North Mahaska Board of Education met in regular session on February 21, 2022 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Keith Foster, Todd Vanderwilt, and Brett Morris. Also present: Angela Livezey, Amber Goemaat, Tim Veiseth, Stacie Johannes, Polly Ehret, Sherrill Strobel, Renee Ferguson, and Sarah McGriff. 

 

Keith Foster called the meeting to order at 6:02 p.m. 

 

A motion was made by Vanderwilt and seconded by Morris to approve the agenda. Motion carried.

 

A motion was made by Vanderwilt and seconded by Morris to approve the consent agenda. Motion carried. 

 

COMMUNICATIONS 

 

PUBLIC FORUM

No one was present for public forum.

 

WRITTEN COMMUNICATION 

No written communication at this time.

 

UPDATE ON CONSTRUCTION -DCI GROUP 

The following update was provided by Trent Kain of DCI.

 

There are continued issues with HVAC. They tried to resume commissioning efforts last week, but are still finding that contractors have loose ends on the programming. There has been a new issue with the recent power outages in New Sharon. This has burnt up a couple of motors and added more problems. Outside of HVAC, the punch list is relatively small now. Electrical issues in the Fitness Center are fixed. Door access system is finalized and will be turned over on Thursday. Walsh installed cylinders on North doors this morning so they can be manually unlocked. New flooring is loose in the preschool and will be fixed over Easter break and the lights in the fitness and wrestling room have bad components that will be installed in the next week. Planning to finalize the project at the next meeting if they feel comfortable with that. 

 

A.D. COMMUNICATION UPDATE

Ryan Groom provided a proposal to implement a split season Jr. High Basketball and Wrestling. This gives the students an opportunity to participate in both sports, allows for longer gym time for basketball at the beginning of the season, and allows Jr. High coaches time during the season to work with high school coaches to help develop a system. This would also help with transportation issues that are currently occurring getting all teams to events at the same time. Mr. Groom explained that nearly eighty-five percent of our conference and neighboring districts are currently in split seasons, so building a schedule won’t be difficult. 

 

OLD BUSINESS

UPDATE ON ROOFING OPTIONS

A representative from Triotoflex will attend the March board meeting to present their roofing product and answer board questions. 

 

NEW BUSINESS

AUDIT REPORT FOR FY 2021 - DAVE SIESTRA VIA ZOOM

Dave Sietstra reviewed the FY21 audit with the board via Zoom. A motion was made by Vanderwilt and seconded by Morris to approve the audit as presented. Motion carried.

 

APPROVE PRE-LEVY BOND AMOUNT & RESOLUTION  - $2.70 DEBT SERVICE LEVY

The pre-levy bond amount of $2.70 debt service levy and resolution per Ahlers and Cooney was approved with a vote of three AYES and zero NAYS. 

 

APPROVE SPLIT SEASON FOR JR. HIGH BASKETBALL / WRESTLING 

A motion was made by Morris and seconded by Vanderwilt to approve a split season for Jr. High Basketball and Wrestling. Motion carried.

 

APPROVE MODIFIED SUPPLEMENTAL AMOUNT FOR AT-RISK / DROPOUT PREVENTION 

Modified Supplemental Amount - The district’s administration is authorized to submit a request to the School Budget Review Committee for a modified supplemental amount of $107,437 due to comprehensive program plans and budgetary costs to meet the needs of returning dropouts and potential dropouts. The board approves the request amount as well as the At-Risk and Dropout Prevention program plan as presented. Ayes: Morris, Vanderwilt, Foster Nays: None The request was announced approved.

 

SET DATE FOR PUBLIC HEARING FOR FY23 BUDGET, AND SCHOOL CALENDAR  - APRIL 11, 2022

A motion was made by Morris and seconded by Vanderwilt to set the public hearing date for the 2022-2023 school calendar and the FY23 budget as April 11, 2022. Motion carried.

 

SET DATE FOR PUBLIC HEARING FOR AMENDMENT OF FY22 BUDGET - MARCH 21, 2022

A motion was made by Morris and seconded by Vanderwilt to set the public hearing date for the amendment of the FY22 budget as March 21, 2022. Motion carried.

 

APPROVE BOARD RESOLUTION FOR BUDGET GUARANTEE 

RESOLVED, that the Board of Directors of North Mahaska Community School District, will levy property taxes for fiscal year 2022-2023 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. A motion was made by Morris and seconded by Vanderwilt. Motion carried. 

 

APPROVE RESOLUTION TO LOAN FROM FUND 33 TO FUND 31

RESOLVED, the North Mahaska Community School District's administration is authorized to loan $5,913.86 from fund 33 to fund 31 with the requirement that the funds must be repaid before October 1 of FY23 and interest must be paid from fund 31 to fund 33 at a rate of .1000%. This interest rate is authorized and has been established as the interest rate the funds would have earned in the district's money market account should they not be loaned to fund 31 for use. A motion was made by Morris and seconded by Vanderwilt to approve the resolution. Motion carried.

 

APPROVE FY23 CONTRACTS AND LETTERS OF ASSIGNMENT 

A motion was made by Vanderwilt and seconded by Morris to approve the FY23 contracts and letters of assignment. Motion carried.

 

APPROVE CONTRACT WITH FIERCE CREATIVE FOR WEBSITE MANAGEMENT AND SUPPORT 

A motion was made by Vanderwilt and seconded by Morris to approve the contract with Fierce Creative for continued website management and support. Motion carried.

 

APPROVE JOB DESCRIPTION AND POSITION FOR ASSOCIATE BUSINESS MANAGER 

A motion was made by Vanderwilt and seconded by Morris to approve the job description and position of Associate Business Manager. Motion carried.

 

APPROVE QUOTE FOR LAWN CARE MANAGEMENT -FERTILIZER & WEED CONTROL 

A motion was made by Morris and seconded by Vanderwilt to approve the lawn care management quote from Four Seasons Yard Care. Motion carried.

 

 

PRINCIPAL’S REPORT 

 

PRESCHOOL DESK AUDIT 

Mrs. Livezey explained that the yearly Preschool Desk Audit was submitted to and approved by the State of Iowa.

 

FAST SCREENING DATA -READING

Mrs. Livezey presented the elementary FAST Screening Data in reading. She explained that we continue to see an impact from instruction lost during the start of the COVID-19 pandemic, and the District continues to utilize resources to provide intervention for students who are not at benchmark. 80% at benchmark is the goal by the end of the year.

 

FAST SCREENING DATA -MATH 

Mrs. Livezey presented the elementary FAST Screening Data in math. The same goals were set as in reading.

 

SUPERINTENDENT’S REPORT 

DISTRICT PROFESSIONAL DEVELOPMENT - FEBRUARY 18, 2022

Mrs. Livezey shared the PD agenda from last Friday, February 18. Solution Tree was to be here for the session and was rescheduled for March due to a weather issue. 

 

SUPERINTENDENT GOAL UPDATE 

Mrs. Livezey shared her superintendent goal update based on goals established during the superintendent evaluation in June of 2021. 

 

OPAA REPORT - JANUARY 2022

A written report was provided to the board from OPAA Nutrition Management. 

 

APRIL MEETING DATE 

The April meeting has been scheduled for April 11, 2022.

 

COMMENTS

Mrs. Livezey noted that the administration is working with Paul Hawkins from the Montezuma School District who has offered to train new bus drivers at a cost to the district and potentially share substitute drivers next year. 

 

Mr. Morris mentioned that he has seen students parking in handicap parking and would like to see this addressed. Mrs. Livezey, Mrs. Goemaat, and Mr. Veiseth assured him that this would be followed up on tomorrow. Mr. Morris also noted that he’s seen many students driving off of their school permit route. Mrs. Goemaat noted that they know this is a problem, but that the permits cannot be revoked or disciplined by the district, and this must be handled by law enforcement.

 

Mr. Foster asked about gates being locked. Mrs. Livezey mentioned that the gates are being rekeyed and that electronic gates are being quoted for the possibility of adding them to the summer construction project. 

 

THANK YOU

Anthony Goemaat for announcing at basketball games

Mike and Julie Van Utrecht for pulling the band trailer, changing a flat tire, and offering to donate new tires for the trailer

 

ADJOURN 

A motion was made by Morris and seconded by Vanderwilt to adjourn the meeting at 7:54p.m. Motion carried. 

 

Sarah McGriff

Board Secretary

 

Keith Foster

Vice President

 

 

March 21, 2022

North Mahaska Board of Education met in regular session on March 21, 2022 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Michelle Sampson, Keith Foster, Todd Vanderwilt, and Brett Morris. Also present: Angela Livezey, Amber Goemaat, Tim Veiseth, Polly Ehret, Sherrill Strobel, Renee Ferguson, Trent Kain, Dustin Brooks, and Sarah McGriff. 

 

Keith Foster called the meeting to order at 6:00 p.m. 

 

PUBLIC HEARING FOR PUBLISHED BUDGET AMENDMENT FOR FY2022 BUDGET

No public comment was made. Public hearing was closed at 6:00pm.

 

A motion was made by Sampson and seconded by Vanderwilt to approve the agenda. Motion carried.

 

A motion was made by Sampson and seconded by Vanderwilt to approve the consent agenda. Motion carried. 

 

COMMUNICATIONS 

 

PUBLIC FORUM

Polly Ehret presented the Iowa Instructional Framework during public forum. 

 

Sherrill Strobel thanked Brett Morris for bringing up the handicap parking situation and that she has seen progress. She also asked for clarification on dogs being on campus.

 

WRITTEN COMMUNICATION 

 

UPDATE ON CONSTRUCTION -DCI GROUP 

The following update was provided by Trent Kain of DCI.

 

The commissioning agent is working through the HVAC system to sign off on it and is finding problems which are being addressed. The heating phase is complete and they are now waiting on warmer weather in order to test the A/C in warmer weather. The signage for the fitness center is being followed up on. It was to be here several weeks ago, but an update has not been provided by the supplier. 

 

Mr. Foster asked about leaking in the agriculture room from the A/C. Mr. Kain informed the board that he will look at this directly after leaving the meeting. 

 

Mr. Morris asked if all heating issues were now resolved. Mrs. Livezey explained that due to the low voltage that happened during the two power outages, there are still items being addressed as to why these items were so affected by the outages. Mr. Kain explained that they are able to still test the heat further even when it is warmer out and DCI can be contacted directly in the fall should there still be an issue when it is cooler out. 

 

OLD BUSINESS

UPDATE ON ROOFING OPTIONS

Dustin Brooks, Vice President of Triton, attended the board meeting to present their roofing product, Tritoflex, and answer board questions. Tritoflex is a liquid-applied roofing membrane which then is covered with a reflective top coat. Mr. Vanderwilt asked how they prepare the roof in order to apply the product. Mr. Brooks explained that a pressure wash would remove all material necessary for the material to adhere. In addition, the surface will not rust on the outside of the metal where the material is applied, and to prevent interior rust from any other condensation under the roofing the architects will ensure there is adequate ventilation and insulation in place ahead of time. Mr. Brooks also explained that the material is easy to maintain. There is a 20 year initial warranty for the top coat and then the top coat would just need to be reapplied at the end of the warranty. The reapplication is much less costly than the initial application of the total barrier and top coat. Mrs. Livezey asked if standing snow would be a problem with the Tritoflex. Mr. Brooks explained that the Triotoflex would not allow standing snow through because it is a flexible material and it will move with the weight. In addition, the material is grippy so that the snow will not slide as easily to prevent ice damming and damage to the roof. Mr. Vanderwilt asked how many companies apply the product. Mr. Brooks explained that only certified roofers are allowed to apply the product. There are two in Cedar Rapids, one in Des Moines, and a few in Northwest Iowa and Omaha. Mr. Vanderwilt also asked who to contact if there is a warranty issue. Mr. Brooks stressed that both the manufacturer and the roofer should be contacted. Mr. Foster asked how much the material shrinks. Mr. Brooks explained that the material is applied with about 40% water and that water evaporates in the first 24-48 hours and that the material must be applied between April and October because it must be about freezing for four days following application. He also explained that Triton has a winter material that can be applied should there be a fix that needs to happen in colder weather. He also explained that the material is a class A fire rated material. There is also a 2 inch hail warranty and 165mph wind gust warranty. Mr. Vanderwilt asked how much weight this adds to the roof. Mr. Brooks answered that it will add 3-4oz per square foot. Mrs. Livezey asked how long this would take to install and Mr. Brooks answered that it would take roughly one to three months to install the entire roof and that there are no delays on supply. In addition, if there is rain while the product is being applied it will not affect what has been installed, there is no odor to the product, and the overspray is not a concern either.

 

NEW BUSINESS

APPROVE BOARD POLICIES FOR BONDS (704.6, 712.1, 713.1)

A motion was made by Vanderwilt and seconded by Morris to approve board policies 704.6, 712.1, and 713.1. Motion carried.

 

AMEND FY22 BUDGET 

A motion was made by Morris and seconded by Sampson to approve the budget amendment for fiscal year 2022. Motion carried.

 

BUDGET OVERVIEW FOR FY23

An overview of the FY23 certified budget was presented by Sarah McGriff . Mrs. Livezey also gave an overview of the financial health of the district and presented the key financial indicators from the Iowa Association of School Boards.

 

APPROVE CONTINUATION OF SHARING AGREEMENT W/ EBF FOR TRANSPORTATION DIRECTOR

A motion was made by Morris and seconded by Sampson to approve continuing the sharing agreement with Eddyville-Blakesburg-Fremont for transportation. Motion carried.

 

APPROVE CONTINUATION OF SHARING AGREEMENT W/ EBF FOR PLANT OPERATION & MAINTENANCE

A motion was made by Vanderwilt and seconded by Morris to approve continuing the sharing agreement with Eddyville-Blakesburg-Fremont for plant operations and maintenance. Motion carried.

 

APPROVE CONTINUATION OF SHARING AGREEMENT W/ MONTEZUMA FOR HUMAN RESOURCES

A motion was made by Sampson and seconded by Vanderwilt to approve continuing the sharing agreement with Montezuma for human resources. Motion carried.

 

APPROVE CONTINUATION OF SHARING AGREEMENT W/ LS FOR GUIDANCE COUNSELOR

A motion was made by Morris and seconded by Vanderwilt to approve continuing the sharing agreement with Lynnville-Sully for guidance counselor. Motion carried.

 

APPROVE CONTINUATION OF SHARING AGREEMENT W/ GPAEA FOR SOCIAL WORKER

A motion was made by Sampson and seconded by Vanderwilt to approve continuing the sharing agreement with GPAEA for the licensed social worker. Motion carried.

 

RESOLUTION FOR RETENTION PAY FOR IDENTIFIED CERTIFIED STAFF

WHEREAS, the Board of Directors of the North Mahaska Community School District recognizes that many school districts across the state are experiencing staffing shortages during the 2021-2022 school year due in large part to the pandemic and its residual effects, and that staffing shortages have also impacted the operations of the North Mahaska Community School District; and 

 

WHEREAS, the Board of Directors of the North Mahaska Community School District anticipates that said staffing issues will continue into the 2022-23 school year and will make hiring and retention for next year increasingly challenging; and 

 

WHEREAS, the Governor recently acknowledged these staffing issues by authorizing a one-time retention incentive of $1,000 to certain qualifying teachers; and 

 

WHEREAS, the Board of Directors of the North Mahaska Community School District believes maintaining adequate staffing levels of all certified positions, and not just teachers, is essential to its educational mission and that when positions go unfilled it is a detriment to all students as well as other personnel; and

 

WHEREAS, the North Mahaska Community School District believes that, in light of staffing shortages and the coinciding impact upon District operations, it is appropriate to provide a retention incentive to identified certified staff, other than the Superintendent, who have not otherwise been identified to receive the $1,000 retention incentive bonus by the Governor in order to promote retained employment with the District for the 2022-23 school year; and

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE NORTH MAHASKA COMMUNITY SCHOOL DISTRICT THAT:

1. The Board hereby authorizes the Superintendent to facilitate a one-time retention incentive payment in the amount of $1,000.00 to identified certified staff, other than the Superintendent, who have not previously been identified as qualifying for the $1,000 Governor bonus.

2. In the event any certified employee receiving such retention incentive hereby authorized by the Board is terminated or resigns from the District prior to June 30, 2022, the employee shall be obligated to return the entire payment to the District in full.  

 

A motion was made by Morris and seconded by Sampson to pass the resolution. Motion carried. PASSED AND ADOPTED this 21st day of March, 2022.

 

 

 

ATTEST:

Sarah J. McGriff Keith Foster

Board Secretary Board Vice President

 

APPROVE FY23 LOCAL GOVERNMENT RISK POOL AGREEMENT

A motion was made by Morris and seconded by Sampson to approve continuing the local government risk pool agreement for natural gas for FY23. Motion carried. 

 

REVIEW SCHOOL IMPROVEMENT ADVISORY COMMITTEE RECOMMENDATIONS

The board reviewed the school improvement advisory committee recommendations and will continue to consider these recommendations in future decision making.

 

 

APPROVE G.O. BOND 2022 RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE, APPROVING ELECTRONIC BIDDING PROCEDURES, AND APPROVING OFFICIAL STATEMENT

A motion was made by Vanderwilt and seconded by Morris to approve the G.O. bond 2022 resolution per Ahlers and Cooney directing the advertisement for sale, approving electronic bidding procedures, and approving the official statement. Motion carried. 

 

APPROVE FFA LAND LAB FUND PROCEEDS TRANSFER TO GENERAL FUND

A motion was made by Morris and seconded by Sampson to approve the transfer of $11,618.51 from the FFA Land Lab to the General Fund. Motion carried.

 

PRINCIPAL’S REPORT 

KINDERGARTEN ROUND UP 

Instead of taking a day of instructional time from kindergarten students for kindergarten round up, it will be included in the GAP program this year.

 

PRESCHOOL REGISTRATION 

Preschool registration is open. Registration packets are available for pick up. Open house for preschool will be held in the fall along with the K-6 open house.

 

GAP PROGRAM 

The GAP Program for incoming kindergarten students will be held May 23-May 26, 8:30- 11:30am and May 31 - June 3, 8:30-11:30am 

 

MAP SCREENING DATA 

MAP testing was completed but make-up testing was not completed due to computer issues and delays due to state basketball. However, the majority of students were tested. Mrs. Goemaat shared the final data with the board for winter MAP testing.

 

SUPERINTENDENT’S REPORT 

DISTRICT PROFESSIONAL DEVELOPMENT - MARCH 15, 2022

Mrs. Livezey shared the PD agenda from March 15. 

 

GRADUATION RATES

Mrs. Livezey shared the graduation and dropout rates for NM as published by the Iowa Department of Education.

 

OPAA REPORT - FEBRUARY 2022

A written report is being provided to the board by OPAA Nutrition Management on March 22. 

 

APRIL MEETING DATE - APRIL 11, 2022

Mrs. Livezey reminded the board that the April meeting date has been moved to April 11, 2022.

 

IHCC BOARD APPRECIATION DINNER - APRIL 26, 2022

Mrs. Livezey shared an invitation for the IHCC Board Appreciation Dinner with the board.

 

APRIL MEETING DATE 

The April meeting has been scheduled for April 11, 2022.

 

COMMENTS

Mrs. Sampson asked about the checklist that OPAA goes through for cleaning the kitchen. Mrs. Livezey will follow up on this.

 

Mr. Vanderwilt noted that the quote that was received for the automatic gates was higher than expected and Mrs. Livezey responded that we will follow up with other providers.

 

Mrs. Sampson asked if OPAA still offers cash a la carte items, and Mrs. Livezey confirmed that they do.

 

THANK YOU

Mike Mitchell for his leadership with boosters

 

ADJOURN 

A motion was made by Vanderwilt and seconded by Morris to adjourn the meeting at 8:10p.m. Motion carried. 

 

Sarah McGriff

Board Secretary

 

Keith Foster

Vice President

 

April 11, 2022

The Superintendent of Schools and Secretary of the Board of Directors of the North Mahaska Community School District in the Counties of Mahaska and Poweshiek, State of Iowa, and the Financial Advisor for the District, met via phone at 10:00 A.M. on the above date to open sealed bids received and to then refer the bids to the Board of Directors for further action at its meeting to be held at 6:00 P.M. on this date at the North Mahaska Community School District, New Sharon, Iowa.

This being the time and place for the opening of bids for the sale of not to exceed $2,800,000 General Obligation School Bonds, Series 2022, the meeting was opened for the receipt of bids for the Bonds.

Sealed bids were filed and listed in the minutes while unopened, as follows:

Name & Address of Bidders:

 

The Superintendent, Secretary of the Board, and Financial Advisor opened the sealed bids received, and the best sealed bid was as follows:

Name & Address of Bidder:  Robert W. Baird & Co., Inc. - Milwaukee, WI

Purchase Price: $2,859,457.15

Net Interest Cost: $872,992.85

True Interest Cost:   2.949359%

The Superintendent, Secretary of the Board, and Financial Advisor for the School Board referred the bids to the Board of Directors of the North Mahaska Community School District for further consideration at its meeting to be held at 6:00 P.M. on this date in the Junior/Senior High Library, 2163 – 135th Street, New Sharon, Iowa 50207.

 

Angela Livezey

Superintendent of Schools

Sarah McGriff

Secretary of the Board of Directors

Matthew Gillaspie

Financial Advisor

 

 

 

April 11, 2022

North Mahaska Board of Education met in regular session on April 11, 2022 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin, Keith Foster, Todd Vanderwilt, and Brett Morris. Also present: Angela Livezey, Amber Goemaat, Tim Veiseth, Polly Ehret, Sherrill Strobel, Stacie Johannes, Julie Knoot, and Sarah McGriff. 

 

PUBLIC HEARING FOR PUBLISHED FY23 BUDGET

Dirk Wilkin called the Public Hearing to order at 6:00 p.m. No public comment was made. Public hearing was closed at 6:00 p.m.

 

PUBLIC HEARING FOR PUBLISHED 2022-2023 SCHOOL CALENDAR

Dirk Wilkin called the Public Hearing to order at 6:00 p.m No public comment was made. Public hearing was closed at 6:00 p.m.

 

Dirk Wilkin called the regular meeting to order at 6:01 p.m.

 

A motion was made by Vanderwilt and seconded by Morris to approve the agenda, removing item H. Motion carried.

 

A motion was made by Foster and seconded by Morris to approve the consent agenda. Motion carried. 

 

COMMUNICATIONS 

PUBLIC FORUM

Sherrill Strobel asked about MAP testing and if more students had tested. 

 

WRITTEN COMMUNICATION 

No written communication at this time.

 

UPDATE ON CONSTRUCTION-DCI GROUP 

Trent Kain provided a construction update via phone. He noted that the cooling system is still on hold until temperatures are consistently in the 60s or higher so that it can be tested and commissioned. Exterior fitness signage and miscellaneous interior signs will be completed in the next week. Mr. Kain met with Mrs. Livezey and the head custodian last week to complete smaller issues on the punch list. This included a roof leak in the FFA room, which was located by the roofers and addressed. Additionally, the flooring in the preschool room and nurse’s office was to be resolved over this coming long weekend, but it is a bigger issue than expected and all of the flooring will need to be removed and replaced over summer break instead.

 

ANNUAL UPDATE FROM SCHOOL NURSE

Nurse Julie Knoot provided her annual update regarding her duties and the wellness committee. 

 

OLD BUSINESS

DISCUSS NEXT STEPS FOR ROOF

Mrs. Livezey explained that Neumann Monson and a roofing representative were here on Friday to review the current roof in order to prepare for the application of the new roofing material. The board will move forward with obtaining bids for a Tritoflex roof and price the product at different warranty levels. 

 

NEW BUSINESS

CONSIDERATION OF SEALED BIDS OPENED AND REVIEWED BY THE SUPERINTENDENT OF SCHOOLS, SECRETARY OF THE BOARD, AND THE FINANCIAL ADVISOR

 

RESOLUTION DIRECTING THE SALE

This is the time and place for the sale of General Obligation School Bonds, Series 2022.  The bids were previously received and opened by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor at a meeting held via phone conference at 10:00 A.M. on this date.  The following bid was determined by the Superintendent, Secretary of the Board, and Financial Advisor as the best bid received.

 

Director Morris introduced the following Resolution and moved its adoption.  Director Foster seconded the motion to adopt.  The roll was called, and the vote was:

 

AYES: Vanderwilt, Morris, Wilkin, Foster

 

NAYS: None

 

The President declared the Resolution adopted.

 

RESOLUTION DIRECTING THE SALE OF $2,800,000 GENERAL OBLIGATION SCHOOL BONDS, SERIES 2022

WHEREAS, pursuant to notice as required by law, bids have been received at public sale for the Bonds and evaluated; and the best bid was determined:

 

NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE NORTH MAHASKA COMMUNITY SCHOOL DISTRICT:

Section 1.  That the bid for the Bonds was determined by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor to be the best and most favorable bid received.  Bonds are awarded, based on the following bid:

 

Bidder: Robert W. Baird & Co., Inc. of Milwaukee, WI

 

Purchase Price: $2,858,402.45

Net Interest Cost: $882,997.55

True Interest Cost:   2.950007%

 

Section 2.  That the form of contract for the sale of the Bonds is approved and the President and Secretary are authorized and directed to execute the contract for sale of the Bonds on behalf of the School District.

 

Section 3.  That all acts of the Superintendent of Schools, Secretary of the Board, and Financial Advisor done in furtherance of the sale of the Bonds are ratified and approved.  

 

PASSED AND APPROVED this 11th day of April, 2022.

 

Dirk Wilkin

President of the Board of Directors

 

ATTEST: Sarah McGriff

Secretary of the Board of Directors

 

 

APPROVE FY23 BUDGET

A motion was made by Vanderwilt and seconded by Morris to approve the FY23 budget. Motion carried.

 

APPROVE 2022-2023 SCHOOL CALENDAR 

A motion was made by Foster and seconded by Vanderwilt to approve the 2022-2023 school calendar. Motion carried.

 

APPROVE 2021-2022 GRADUATING CLASS

A motion was made by Morris and seconded by Foster to approve the 2021-2022 graduating class. Motion carried.

 

ANNUAL REVIEW OF EMERGENCY RESPONSE PLAN 

A motion was made by Morris and seconded by Foster to approve the emergency response plan. Motion carried.

 

APPROVE BANK SIGNERS

A motion was made by Vanderwilt and seconded by Morris to approve Lynette Van Donselaar replacing Donna Spoelstra as a bank signer. Motion carried.

 

PRINCIPAL’S REPORT 

OMAHA ZOO TRIP 

Mrs. Livezey explained that the Omaha Zoo Trip will be held on May 18. Students in grades 6, 7, and 8 will leave the school at approximately 7:15 a.m. 

 

GRAND FRIENDS’ DAY

Grand Friends’ Day will be held April 29th from 1:00 - 3:00 p.m.

 

WALK A THON 

The Walk A Thon (sponsored by NM PACT) will be held on May 19. The walk a thon is a fundraiser for elementary students. The funds are used for field trips, student activities, and to meet various student needs. During the walk a thon the students engage in fun activities such as inflatables and lunch on the lawn. 

 

PROM

Prom is April 23. Mrs. Goemaat explained that the school will be exploring a new approval process for prom and dance dates who are coming from other school districts. This will be implemented next year.

 

GRADUATION 

Graduation is scheduled for May 15 at 2:00 p.m.

 

SENIOR AWARDS 

Senior Awards will take place on May 11.

 

SCHOLARSHIP REVIEW COMMITTEE

Mrs. Goemaat asked for two board member volunteers for the scholarship review committee. Brett Morris volunteered to help. Mrs. Goemaat will follow up with Michelle Sampson to see if she will volunteer, otherwise Dirk Wilkin will serve on the committee.

 

SENIOR CLASS TRIP 

The Senior Class Trip is April 29-30 to Kansas City for Worlds of Fun and a Kansas City Royals game. There are 26 students attending and Ryan and Erica Groom will be chaperoning.

 

SUPERINTENDENT’S REPORT 

360 DEGREE FEEDBACK 

Mrs. Livezey shared 360 degree feedback which included the characteristics of top workplaces in order to set goals for continuous school improvement.

 

OPAA REPORT - MARCH  2022

The March board report from OPAA was shared with the board. 

 

SUMMER LUNCH PROGRAM 

Mrs. Livezey explained that OPAA is working on the details of the summer lunch distribution and an update will be provided once the details are finalized. 

 

HANDLE WITH CARE 

Mrs. Livezey explained a new program called Handle with Care that is in operation in Mahaska County designed to help students when they experience a traumatic incident. This is being utilized in the school district.

 

IHCC BOARD APPRECIATION DINNER - APRIL 26, 2022

Mrs. Livezey asked if any board members intended to attend the IHCC Board Appreciation Dinner. All members regretfully declined due to scheduling conflicts.

 

COMMENTS

Mrs. Livezey asked which board members intend to attend graduation. All members present will be in attendance.

 

Mr. Wilkin noted that the OPAA report showed the district passed the health inspection with good ratings. He asked if lunch and breakfast sales are up because it is free this year. Mrs. Livezey explained that the number of students participating has increased. 

 

Mr. Morris explained his appreciation he has gained through being on the board and the intentionality of the creation of the calendar. He expressed his thanks for the work that goes into the calendar. He also expressed his thanks to the district for the support of TeenServe this coming summer. 

 

Mr. Foster asked that Mrs. Livezey check with Mrs. Johnson regarding the leak in her room.

 

Mr. Vanderwilt asked about progress regarding open positions. Mrs. Livezey mentioned that they are reaching out to colleges and resources to fill the open guidance counselor and science positions.

 

THANK YOU

Nurse Julie - School Nurse

Paraeducators

Bus Drivers

NM PACT for Walk A Thon and Omaha Zoo Trip

NMEF for their continued support

 

ADJOURN 

A motion was made by Morris and seconded by Vanderwilt to adjourn the meeting at 7:29 p.m. Motion carried. 

 

Sarah McGriff

Board Secretary

 

Dirk Wilkin

President

 

May 09, 2022

 

North Mahaska Board of Education met in special session on May 09, 2022 at 6:00 p.m. in the office of the superintendent in New Sharon, Iowa. Those members present via Zoom: Dirk Wilkin, Brett Morris, Keith Foster, Todd Vanderwilt, Michelle Sampson. Also present via Zoom and in the office: Angela Livezey, Scott Palmberg, Dustin Brooks, and Sarah McGriff. 

 

Keith Foster called the meeting to order at 5:00 p.m. 

 

A motion was made by Sampson and seconded by Todd to approve the agenda. Motion carried.

 

INFORMATIONAL CONVERSATION WITH ARCHITECTS AND TRITOFLEX REPRESENTATIVE VIA ZOOM 

 

Board members asked the representatives questions regarding a 20 year warranty on the roof and whether certain roof construction needs to be done before the Tritoflex is installed.

 

A vote will be taken on Monday, May 16 at 6pm for the final decision on the roofing option.

 

A public hearing and special board meeting will be held on Tuesday, June 1 at 6pm to review and approve the bid documents. 

 

ADJOURN 

A motion was made by Sampson and seconded by Foster to adjourn the meeting at 5:39 p.m. Motion carried. 

 

Sarah McGriff

Board Secretary

 

Dirk Wilkin

President

May 16, 2022

 

North Mahaska Board of Education met in regular session on May 16, 2022 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin, Keith Foster, Michelle Sampson, Todd Vanderwilt, and Brett Morris. Also present: Angela Livezey, Amber Goemaat, Tim Veiseth, Polly Ehret, Shayla Schilling, Renee Ferguson, Lucy Gipple, Colby Sampson, Denyse Gipple, Mike Gipple, Kelly Moore, Charlotte Moore, and Sarah McGriff. 

 

Dirk Wilkin called the regular meeting to order at 6:00 p.m.

 

A motion was made by Vanderwilt and seconded by Sampson to approve the agenda. Motion carried.

 

A motion was made by Foster and seconded by Vanderwilt to approve the consent agenda with the addition of approving Mark Schroeder as Jr. High Track Coach. Motion carried. 

 

COMMUNICATIONS 

PUBLIC FORUM

No one was present for the public forum.

 

WRITTEN COMMUNICATION 

A written communication was provided from Terry Malone advocating for a paid assistant track coach for next year. 

 

UPDATE ON CONSTRUCTION-DCI GROUP 

A construction update was provided by Trent Kain from DCI via phone. Parts are still needed for a couple of the units that were damaged due to the power outage. These should be complete in the next couple of weeks. The units will then be charged and powered up. Commissioning will continue and wrap up the first week of June, barring any issues. Signage has not been installed yet; Trent is following up on this. Dirt areas were reseeded and will be maintained by the outside entity until the grass is deemed acceptable. Mrs. Livezey informed Mr. Kain that TeenServe will be taking place at the end of June and beginning of July, and asked that the air conditioning be completely running by that event. Flooring in the preschool and nurses office will be replaced after June 3 once the GAP program is complete. Mrs. Livezey also asked Mr. Kain about fencing around the air conditioning units outside of the preschool and he will be following up with Mrs. Livezey regarding this. 

 

OLD BUSINESS

DISCUSS NEXT STEPS FOR ROOF

Mrs. Livezey updated that the elementary gym roof needs to be replaced rather than sealed due to condensation issues. There is also a brick wall that needs to be repaired on the south side of the gym. These will be pulled out of the original roofing project and bid as a separate project. Based on this, a new construction timeline was shared with the board, with a special meeting to be held on Wednesday, June 1 at 6pm.

 

NEW BUSINESS

SET PRICE FOR REGISTRATION FEES 

Registration fees will remain the same for the 2022-2023 school year.

 

SET PRICE FOR SCHOOL LUNCH FEES 

This is delayed until the fee calculator is available.

 

APPROVE GALLAGHER CONTRACT FOR GASB 75 SERVICES

A motion was made by Morris and seconded by Sampson to approve the contract with Gallagher for GASB 75 services. Motion carried.

 

APPROVE ROOFING OPTION 

A motion was made by Vanderwilt and seconded by Foster to approve Tritoflex application for all roofing areas other than the elementary gym portion for the roofing construction project. Motion carried.

 

RESOLUTION APPOINTING PAYING AGENT, BOND REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT, BOND REGISTRAR AND TRANSFER AGENT AGREEMENT, AND AUTHORIZING THE EXECUTION OF SAME.

Board Member Vanderwilt introduced the following Resolution entitled "RESOLUTION APPOINTING UMB BANK, N.A. OF WEST DES MOINES, IOWA TO SERVE AS PAYING AGENT, BOND REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT, BOND REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF SAME" and moved its adoption.  Board Member Sampson seconded the motion to adopt. The roll was called, and the vote was,

 

AYES: Vanderwilt, Foster, Sampson, Morris, Wilkin

 

NAYS:            None.

 

            The President declared the Resolution adopted.

 

APPROVAL OF FORM OF TAX EXEMPTION CERTIFICATE

Board Member Morris moved that the form of Tax Exemption Certificate be placed on file and approved. Board Member Vanderwilt seconded the motion. The roll was called, and the vote was,

 

AYES: Sampson, Vanderwilt, Foster, Morris, Wilkin

 

NAYS:            None.

 

            The President declared the motion adopted.

 

APPROVAL OF CONTINUING DISCLOSURE CERTIFICATE

Board Member Sampson moved that the form of Continuing Disclosure Certificate be placed on file and approved. Board Member Morris seconded the motion. The roll was called, and the vote was,

 

AYES: Sampson, Vanderwilt, Foster, Morris, Wilkin

 

NAYS:            None.

 

            The President declared the motion adopted.

 

RESOLUTION AMENDING THE RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $2,800,000 GENERAL OBLIGATION SCHOOL BONDS, SERIES 2022, AND LEVYING A TAX FOR THE PAYMENT THEREOF

Board Member Vanderwilt introduced the following Resolution entitled "RESOLUTION AMENDING THE RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $2,800,000 GENERAL OBLIGATION SCHOOL BONDS, SERIES 2022, AND LEVYING A TAX FOR THE PAYMENT THEREOF," and moved its adoption. Board Member Sampson seconded the motion to adopt. The roll was called, and the vote was:

 

AYES: Sampson, Vanderwilt, Foster, Morris, Wilkin

 

NAYS:            None.

 

            The President declared the Resolution adopted.

 

APPROVE GRADING SCALE FOR JR./SR. HIGH 

A motion was made by Morris and seconded by Foster to approve the new grading scale for Jr./Sr. High. Motion carried.

 

TRANSPORTATION UPDATE 

A transportation update was provided to the board regarding routes, bus drivers, activity route drivers, substitutes, and bus cameras. 

 

Mr. Morris asked how long bus camera footage is kept. Mrs. Goemaat answered that the camera footage is downloaded to an SD card and those SD cards are reused at some point. He also asked about discipline regarding bus incidents. Mrs. Goemaat and Mrs. Livezey explained that this is detailed in the handbook and shared the protocol from the handbook on the website with the board. 

 

Mr. Wilkin asked if many districts are putting more than just a driver on a bus. Mrs. Livezey explained that they have heard of Oskaloosa adding support personnel to some routes. Using data to drive decisions, NM has chosen to put an additional person on bus 4 during the PM route. 

 

DISCUSS OPAA’S 1 YEAR RENEWAL FOR FOOD SERVICE 

The food service provider selection process must be bid out in December and will be revisited later in 2022. NM has a five year contract with OPAA and next year’s renewal was reviewed with the board.  

 

BOARD POLICY REVIEW

200.3 FIRST READING 

710.01 REVISION

710.1E1 FIRST READING 

710.1E2 FIRST READING 

710.1R1 FIRST READING 

802.4 REVISION

 

A motion was made by Morris and seconded by Foster to approve the first reading and revision of policies 200.3, 710.01, 710.1E1, 710.1E2, 710.1R1, and 802.4. Motion carried. 

 

PRINCIPAL’S REPORT 

5TH/6TH GRADE SCIENCE FAIR - STUDENT PRESENTATION 

Charlotte Moore presented her density science fair project to the board. 

 

STUDENT COUNCIL - STUDENT PRESENTATION

Lucy Gipple and Colby Sampson presented to the board regarding Student Council, including who the members will be for next year, how student council is structured, and an overview of their events, fundraisers, and service projects.

 

SENIOR AWARDS PROGRAM UPDATE 

Over $700,000 worth of scholarships were awarded to the Class of 2022.

 

SUPERINTENDENT’S REPORT 

360 DEGREE FEEDBACK 

Mrs. Livezey reviewed answers from the 360 degree feedback survey that was sent to teaching staff. 

 

STUDENT SURVEY FOR FOOD SERVICE 

Mrs. Livezey reviewed the feedback that was received from the student food service survey. This has been sent to OPAA and they have been asked to compile the data and present their response to the feedback survey. 

 

OPAA REPORT - APRIL 

The OPAA report for April will be emailed to board members at a later date.

 

ITS - TECHNOLOGY SUPPORT FOR 2022-2023 

Mrs. Livezey shared that ITS is short staffed and unable to provide a technician on-site for the 2022-2023 school year. Administration is exploring other options at this time, but plans to continue to utilize ITS as possible in order to support IT needs until another solution is found.

 

SPECIAL BOARD MEETING 

There will be a special board meeting held on June 1, 2022 at 6pm to approve bid documents and the public hearing will take place.

 

COMMENTS

Mrs. Livezey thanked the board for their work and the service they provide to the district. 

 

Mr. Foster asked about the gates to the school. The quotes that have been received for access controlled gates are too high at this time. 

 

Mr. Morris asked that Mrs. Livezey share a reminder with the staff that there will be no access to the building from June 21-July 1.  The fitness center will be accessible.  The tornado safe room will be available for access if needed.  

 

THANK YOU

Teachers

Paraeducators

 

ADJOURN 

A motion was made by Morris and seconded by Sampson to adjourn the meeting at  8:26 p.m. Motion carried. 

 

Sarah McGriff

Board Secretary

 

Dirk Wilkin

President

June 1, 2022

 

North Mahaska Board of Education met in special session on June 1, 2022 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin (via Zoom), Keith Foster, Todd Vanderwilt, and Brett Morris. Also present: Angela Livezey.  

 

Keith Foster called the regular meeting to order at 6:00 p.m.

 

A motion was made by Vanderwilt and seconded by Morris to approve the agenda. Motion carried.

 

Scott Palmberg from Neumann Monson Architects provided options for the elementary gym roof.  The elementary gym roof will be pulled out of the current roof restoration and will be a separate project due to the repairs needed.

 

The four options presented for the elementary gym roof included 1.) Insulating the underside with a spray foam to the steel deck.  2.)  Overlay system with membrane.  3).  Overlay system with steel.  4.)  New Metal Roof.  Improving ventilation to reduce condensation is also an option in addition to one of the four options presented.  Next steps include obtaining firm pricing for options 2, 3, and 4 as well as pricing for improving ventilation to reduce condensation.  This information will be gathered by Neuman Monson and presented at the June 20, 2022 board meeting.  

 

NEW BUSINESS

APPROVE BID DOCUMENT.

A motion was made by Vanderwilt and seconded by Morris to approve bid documents for the roof restoration project.  Motion carried.  

 

SET DATE / TIME FOR BID LETTING OF JUNE 16, 2022 AT 2:00 PM

A motion was made by Vanderwilt and seconded by Morris to approve bid letting for the roof restoration project on June 16, 2022 at 2:00 pm in the North Mahaska High School Cafeteria..  Motion carried.  

 

Mrs. Livezey provided an update on classroom changes.  Mrs. Johnson and Mr. Andersen will be moving classrooms to accommodate students and class sizes.  Mrs. Johnson’s current room will be repurposed into a larger space that can accommodate a student-run business and concessions for sporting events.  

 

ADJOURN 

A motion was made by Morris and seconded by Vanderwilt  to adjourn the meeting at  6:35 p.m. Motion carried. 

 

Minutes prepared by:

Angela Livezey, Elementary Principal / Superintendent

 

Minutes presented by:

Sarah McGriff, Board Secretary 

 

Dirk Wilkin

President