900 - SCHOOL & COMMUNITY RELATIONS

900 - SCHOOL & COMMUNITY RELATIONS Jen@iowaschool… Mon, 09/27/2021 - 17:46

900 - Principles and Objectives for Community Relations

Successful education programs require the support of the school district community. The board addresses the importance of the role of the school district community in the school
district in this series of the policy manual. The board recognizes this support is dependent on the school district community's understanding of participation in the efforts, goals,
problems and programs of the school district.

In this section, the board sets out its policies defining its relationship with the school district community. In striving to obtain the support of the school district community, the
board will:

Provide access to school district records;

Inform the school district community of the school district's goals, objectives, achievements, and needs;

Invite the input of the school district community; and,

Encourage cooperation between the school district and the school district community.

dawn.gibson.cm… Mon, 10/18/2021 - 12:04

901 - Public Examination of School District Records

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 9:00 a.m.
to 4:00 p.m. Monday through Friday, except for holidays and recesses.

Persons wishing to view the school district's public records will contact the board secretary and make arrangements for the viewing. The board secretary will make arrangements
for viewing the records as soon as practicable, depending on the nature of the request.

Persons may request copies of public records by telephone or in writing, including electronically. The school district may require pre-payment of the costs prior to copy and
mailing.

Persons wanting copies may be assessed a fee for the copy. Persons wanting compilation of information may be assessed a fee for the time of the employee to compile the
requested information. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are
not limited to, the following:

· Security procedures

· Emergency preparedness procedures

· Evacuation procedures

· Security codes and passwords

It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely
manner to requests for viewing and receiving public information of the school district.

Legal Reference: Iowa Code §§ 21.4; 22; 291.6 (2007).
                                     1980 Op. Att'y Gen. 88.
                                     1972 Op. Att'y Gen. 158.
                                     1968 Op. Att'y Gen. 656.

Cross Reference: 215       Board of Directors' Records
                                     401.5    Employee Records
                                     506       Student Records
                                     708       Care, Maintenance, and Disposal of School District Records
                                     902.1    News Media Relations

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:05

902 - Press Radio TV News Media

902 - Press Radio TV News Media dawn.gibson.cm… Mon, 10/18/2021 - 12:06

902.1 - News Media

The board recognizes the value of and supports open, fair and honest communication with the news media. The board will maintain a cooperative relationship with the news
media. As part of this cooperative relationship, the board and the media will develop a means for sharing information while respecting each party's limitations.

Members of the news media are encouraged and welcome to attend open board meetings. The board president is the spokesperson for the board, and the superintendent is the
spokesperson for the school district. It is the responsibility of the board president and superintendent to respond to inquiries from the news media about the school district.

Members of the news media seeking information about the school district will direct their inquiries to the superintendent. The superintendent will accurately and objectively
provide the facts and board positions in response to inquiries from the news media about the school district.

Legal Reference: Iowa Code §§ 21.4; 22; 279.8 (2007).

Cross Reference: 902 Press, Radio and Television News Media

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:06

902.2 - News Conference Interview

The superintendent, on behalf of the board and the school district, may hold a news conference or respond to a request for an interview with the news media.

The superintendent will respond accurately, openly, honestly, and objectively to inquiries from the news media about the school district.

News conferences and interviews planned or pre-arranged for school district activities will include the board and the superintendent. News conferences for issues requiring an
immediate response may be held by the superintendent. It is within the discretion of the superintendent to determine whether a news conference or interview is held to provide
an immediate response to an issue.

It is the responsibility of the superintendent to keep the board apprised of news conferences and interviews.

Legal Reference: Iowa Code §§ 21.4; 22; 279.8 (2007).

Cross Reference: 902 Press, Radio and Television News Media

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:07

902.3 - News Release

The superintendent will determine when a news release about internal school district and board matters will be issued. In making this determination, the superintendent will
strive to keep the media and the school district community accurately and objectively informed. Further, the superintendent will strive to create and maintain a positive image
for the school district. It is the responsibility of the superintendent to approve news releases originating within the school district prior to their release.

News releases will be prepared and disseminated to news media in the school district community. Questions about news releases will be directed to the superintendent.

Legal Reference:  Widmer v. Reitzler, 182 N.W.2d 177 (Iowa 1970).
                                     Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970).
                                     Iowa Code §§ 21.4; 22.2 (2007).
                                     1980 Op. Att'y Gen. 73.
                                     1952 Op. Att'y Gen. 133.

Cross Reference: 902 Press, Radio and Television News Media

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:08

902.4 - Live Video

Individuals may broadcast or videotape public school district events, including open board meetings, as long as it does not interfere with or disrupt the school district event and
it does not create an undue burden in adapting the buildings and sites to accommodate the request.

It is within the discretion of the superintendent to determine whether the request is unduly burdensome and whether the broadcast or videotaping will interfere with or disrupt
the school district event.

Videotaping of classroom activities will be allowed at the discretion of the superintendent. Parents will be notified prior to videotaping of classroom activities.

It is the responsibility of the superintendent to develop administrative regulations outlining the procedures for making the request and the rules for operation if the request is
granted.

NOTE: This policy states that prior to videotaping of classroom activities, parents will be notified but does not require parental permission. Notification is not a legal
requirement, but it is recommended. The policy gives the school district the flexibility to have one notice to cover the entire year and can be placed in the student directory info
policy, a parent newsletter or handbook.

Legal Reference: Iowa Code §§ 21.4, .7; 22; 279.8 (2007).

Cross Reference: 506.2    Student Directory Information
                                     902.1    News Media Relations
                                     903.3    Visitors to School District Buildings and Sites

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:09

903 - Public Participation In District

903 - Public Participation In District dawn.gibson.cm… Mon, 10/18/2021 - 12:10

903.1 - School Community Groups

The board values the participation and the support of school district-community groups, including, but not limited to, the booster club and parent-teacher organizations, which
strive for the betterment of the school district and the education program. The board will work closely with these groups.

Prior to any purchase of, or fund raising for the purchase of goods or services for the school district, the group will confer with the superintendent to assist the group in
purchasing goods or services to meet the school district's needs.

Funds raised by these groups for the school district may be kept as part of the accounts of the school district.

It is the responsibility of the building principal to be the liaison with the school district-community groups affiliated with the building principal's attendance center.

Legal Reference: Iowa Code §§ 279.8; 291.13 (2007).

Cross Reference: 903 Public Participation in the School District

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:11

903.2 - Volunteers

The board recognizes the valuable resource it has in the members of the school district community. When possible and in concert with the education program, members of the
school district community may be asked to make presentations to the students or to assist employees in duties other than teaching. The school district may officially recognize
the contributions made by volunteers.

Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school district volunteers is the responsibility of
the superintendent.

Legal Reference: Iowa Code §§ 279.8; 670 (2007).

Cross Reference: 603.1 Basic Instruction Program
903.3 Visitors to School District Buildings and Sites

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:11

903.3 - Visitors

The board welcomes the interest of parents and other members of the school district community and invites them to visit the school buildings and sites. Visitors, which include
persons other than employees or students, must notify the principal of their presence in the facility upon arrival.

Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate
arrangements can be made and so class disruption can be minimized. Teachers and other employees will not take time from their duties to discuss matters with visitors.

Visitors will conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school
events. Visitors failing to conduct themselves accordingly may be asked to leave the premises. Children who wish to visit school must be accompanied by a parent or
responsible adult, or special arrangements must be made with the principal.

It is the responsibility of employees to report inappropriate conduct. It is the responsibility of the superintendent and principals to take the action necessary to cease the
inappropriate conduct. If the superintendent or principals are not available, a school district employee will act to cease the inappropriate conduct.

Legal Reference: Iowa Code §§ 279.8; 716.7 (2007).

Cross Reference: 902 Press, Radio and Television News Media
903.2 Community Resource Persons and Volunteers

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:12

903.4 - Public Conduct

School sponsored or approved activities are an important part of the school program and offer students the opportunity to participate in a variety of activities not offered during
the regular school day. School sponsored or approved activities are provided for the enjoyment and opportunity for involvement they afford the students.

Individuals are permitted to attend school sponsored or approved activities or visit the school building only as guests of the school district, and, accordingly as a condition of
such permission, they must comply with the school district's rules and policies. Individuals will not be allowed to interfere with the education program, enjoyment of the
students participating, other individuals or with the performance of employees and officials supervising the school sponsored or approved activity. Individuals, like the student
participants, are expected to display mature behavior and sportsmanship. The failure of individuals to do so is not only disruptive but embarrassing to the students, the school
district and the entire community.

To protect the rights of students to participate in the education program, or activities without fear of interference, and to permit the employees or sponsors and officials of
sponsored or approved activities to perform their duties without interference, the following provisions are in effect:

Abusive, verbal or physical conduct of individuals directed at students, employees, officials or sponsors of sponsored or approved activities or at other individuals will
not be tolerated.

Verbal or physical conduct of individuals that interferes with the performance of students, employees, officials or sponsors of sponsored or approved activities will not
be tolerated.

The use of vulgar, obscene or demeaning expression directed at students, employees, officials or sponsors participating in a sponsored or approved activity or at other
individuals will not be tolerated.

If an individual becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression, or in any way interrupts an activity, the individual may be removed
from the event by the individual in charge of the event and the superintendent may recommend the exclusion of the individual from the school buildings or from future
sponsored or approved activities

Upon recommendation of the superintendent, the board will cause a notice of exclusion from the school building or from sponsored or approved activities to be sent to the
individual involved. The notice will advise the individual of the school district's right to exclude the individual from school buildings, school district activities and events and
the duration of the exclusion. If the individual disobeys the school official or district's order, law enforcement authorities may be contacted and asked to remove the
individual. If an individual has been notified of exclusion and thereafter tries to enter a school building or attends an sponsored or approved activity, the individual will be
advised that his/her attendance will result in prosecution. The school district may obtain a court order for permanent exclusion from the school building or from future school
sponsored or approved activities.

NOTE: This policy reflects the Iowa trespass law and outlines a school district's authority to enforce the law. This policy is not a mandatory policy. Boards can amend the
language as needed to fit their individual needs.

Legal Reference: Iowa Code §§ 279.8; 716.7 (2007).

Cross Reference: 205       Board Member Liability
                                     504       Student Activities
                                     802.6    Vandalism
                                     903       Public Participation in the School District

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:13

903.5 - Material Distribution

The board recognizes that students, employees, parents or citizens may want to distribute materials within the school district that are non-curricular. Non-curricular materials
to be distributed must be approved by the building principal and meet certain standards prior to their distribution.

It is the responsibility of the superintendent, in conjunction with the building principals to draft administrative regulations regarding this policy.

NOTE: The regulation accompanying this policy has been approved by the 8th Circuit Court of Appeals in Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).
Amendments to or deviation from this regulation should be addressed to local counsel prior to adoption.

Legal Reference: U.S. Const. amend. I.
                                     Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
                                     Bethel School District v. Fraser, 478 U.S. 675 (1986).
                                     New Jersey v. T.L.O., 469 U.S. 325 (1985).
                                     Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).
                                     Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).
                                     Iowa Code §§ 279.8; 280.22 (2007).

Cross References: 502.3    Freedom of Expression
                                     503.1    Student Conduct
                                     504       Student Activities
                                     603.9    Academic Freedom

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:15

903.5R1 - Material Distribution Regulation

I. Guidelines.

Individuals, including students, may have the right to distribute on school premises, at reasonable times and places, unofficial written material, petitions, buttons, badges
or other insignia, except expression which:

1. is obscene to minors;

2. is libelous;

3. contains indecent, vulgar, profane or lewd language;

4. advertises any product or service not permitted to minors by law;

5. constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a
person's race, religion, gender, disability, age or ethnic origin);

6. presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the
proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or the violation of lawful school
regulations.

Distribution on school premises of material in categories (1) through (4) to any student is prohibited. Distribution on school premises of material in categories (5) and
(6) to a substantial number of students is prohibited.

II. Procedures.

Anyone wishing to distribute unofficial written material must first submit for approval a copy of the material to the building principal at least twenty-four hours in
advance of desired distribution time, together with the following information:

1. Name and phone number of the person submitting request and, if a student, the homeroom number;

2. Date(s) and time(s) of day of intended display or distribution;

3. Location where material will be displayed or distributed;

4. The grade(s) of students to whom the display or distribution is intended.

Within twenty-four hours of submission, the principal will render a decision whether the material violates the guidelines in subsection I or the time, place and manner
restrictions in subsection III of this policy. In the event that permission to distribute the material is denied, the person submitting the request should be informed in
writing of the reasons for the denial. Permission to distribute material does not imply approval of its contents by either the school, the administration, the board or the
individual reviewing the material submitted.

If the person submitting the request does not receive a response within twenty-four hours of submission, the person will contact the building principal's office to verify
that the lack of response was not due to an inability to locate the person. If the person has made this verification and there is no response to the request, the material may
be distributed in accordance with the time, place and manner provisions in subsection III.

If the person is dissatisfied with the decision of the principal, the person may submit a written request for appeal to the superintendent. If the person does not receive a
response within three school days of submitting the appeal, the person will contact the superintendent to verify that the lack of response is not due to an inability to
locate the person. If the person has made this verification and there is no response to the appeal, the material may be distributed in accordance with the time, place and
manner provisions in subsection III.

At every level of the process the person submitting the request will have the right to appear and present the reasons, supported by relevant witnesses and material, as to why
distribution of the written material is appropriate.

Permission to distribute material does not imply approval of its contents by either the school district, the board, the administration or the individual reviewing the
material submitted.

III. Time, place and manner of distribution.

The distribution of written material is prohibited when it blocks the safe flow of traffic within corridors and entrance ways of the school or otherwise disrupts school
activities. The distribution of unofficial material is limited to a reasonable time, place and manner as follows:

1. The material will be distributed from a table set up for the purpose in a location designated by the principal, which location will not block the safe flow of traffic
or block the corridors or entrance ways, but which will give reasonable access to students.

2. The material will be distributed either before and/or after the regular instructional day.

3. No written material may be distributed during and at the place of a normal school activity if it is reasonably likely to cause a material and substantial disruption of
that activity.

IV. Definitions.

The following definitions apply to the following terms used in this policy:

1. "Obscene to minors" is defined as:

(a) The average person, applying contemporary community standards, would find that the written material, taken as a whole, appeals to the prurient interest of
minors of the age to whom distribution is requested;

(b) The material depicts or describes, in a manner that is patently offensive to prevailing standards in the adult community concerning how such conduct should
be presented to minors of the age to whom distribution is requested, sexual conduct such as intimate sexual acts (normal or perverted), masturbation,
excretory functions, and lewd exhibition of the genitals; and

2. "Minor" means any person under the age of eighteen.

3. "Material and substantial disruption" of a normal school activity is defined as follows:

(a) Where the normal school activity is an educational program of the district for which student attendance is compulsory, "material and
substantial disruption" is defined as any disruption which interferes with or impedes the implementation of that program.

                        (b)        Where the normal school activity is voluntary in nature (including, without limitation, school athletic events, school plays and concerts,
                                    and lunch periods), "material and substantial disruption" is defined as student rioting, unlawful seizures of property, widespread shouting or
                                    boisterous demonstration, sit-in, stand-in, walk-out, or other related forms of activity.

                        (c)        In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be
                                    forecasted including past experience in the school, current events influencing student activities and behavior, and instances of actual or
                                    threatened disruption relating to the written material in question.

4. "School activities" means any activity of students sponsored by the school and includes, by way of example but not limited to, classroom work, library activities,
physical education classes, official assemblies and other similar gatherings, school athletic contests, band concerts, school plays and in-school lunch periods.

5. "Unofficial" written material includes all written material except school newspapers, literary magazines, yearbooks, and other publications funded and/or sponsored
or authorized by the school. Examples include leaflets, brochures, flyers, petitions, placards and underground newspapers, whether written by students or others.

6. "Libelous" is a false and unprivileged statement about a specific individual that tends to harm the individual's reputation or to lower him/her in the esteem of the
community.

7. "Distribution" means circulation or dissemination of written material by means of handing out free copies, selling or offering copies for sale and accepting donations
for copies. It includes displaying written material in areas of the school which are generally frequented by students.

V. Disciplinary action.

Distribution by any student of unofficial written material prohibited in subsection I or in violation of subsection III may be halted, and students may be subject to
discipline including suspension and expulsion. Any other party violating this policy may be requested to leave the school property immediately and, if necessary, local
law enforcement officials will be called.

VI. Notice of policy to students.

A summary of this policy will be published in student handbooks and posted conspicuously in school buildings.

dawn.gibson.cm… Mon, 10/18/2021 - 12:16

904 - Community Activities with Students

904 - Community Activities with Students dawn.gibson.cm… Mon, 10/18/2021 - 12:19

904.1 - Students in Private Vehicles

Generally, transporting students for school purposes is done in a vehicle owned by the school district and driven by a school bus driver. Students may be transported in private
vehicles for school purposes. It is within the discretion of the superintendent to determine when this is appropriate.

Individuals transporting students for school purposes in private vehicles must have the permission of the superintendent. Private vehicles will be used only when proof of
insurance has been supplied to the superintendent and when the parents of the students to be transported have given written permission to the superintendent. The school
district assumes no responsibility for those students who have not received the approval of the superintendent and who ride in private vehicles for school purposes.

This policy statement applies to transportation of students for school purposes in addition to transporting students to and from their designated attendance center. It is the
responsibility of the superintendent to develop administrative regulations regarding this policy.

NOTE: There is no legal requirement that private drivers have written proof of insurance. The requirement is written into the policy as a protection for the school district.
Prior to letting private drivers transport students, a school district may want to check with the school district's insurance carrier to determine its coverage in those instances.

Legal Reference: Iowa Code §§ 279.8; 285; 321 (2007).
281 I.A.C. 43.

Cross Reference: 401.6    Transporting of Students by Employees
                                     401.7    Employee Travel Compensation
                                     711       Transportation

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:21

904.2 - Advertising and Promotion

The use of students, the school district name, or its buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit
is disallowed unless prior approval is given by the board of education. Nonprofit entities and organizations may be allowed to use students, the school district name, or its
buildings and sites if the purpose is educationally related and prior approval has been obtained from the board.

Legal Reference: Iowa Code § 279.8 (2007).

Cross Reference: 504.5 Student Fund Raising
904 Community Activities Involving Students

Approved    4/19/2010
Reviewed
Revised

dawn.gibson.cm… Mon, 10/18/2021 - 12:22

905 - Use of District Equipment and Facilities

905 - Use of District Equipment and Facilities dawn.gibson.cm… Mon, 10/18/2021 - 12:23

905.1 - Use of Facilities

The buildings and sites and equipment of the school district will be made available for a fee to local nonprofit entities which promote cultural, educational,
civic, community, or recreational activities. Such use will be permitted only when the use does not interfere with or disrupt the education program or
school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit
entities to use school district buildings and sites. The board reserves the right to deny use of the buildings and sites and the equipment to any group. It
shall be within the discretion of the superintendent to allow use of school district buildings and sites on Sundays.

Organizations, individuals, and other entities who wish to use the school district property must apply at the superintendent's office. It shall be the
responsibility of the board secretary or superintendent to determine whether the school district facility requested is available and whether the application
for use meets board policy and administrative regulations. It shall be the responsibility of the superintendent to provide application forms, obtain proof of
insurance, and draw up the contract for use of school district property.

Activities in the school district buildings and sites shall be supervised by an employee of the school district unless special prior arrangements are made
with the superintendent. The employee shall not accept a fee from the user. If appropriate, the school district employee may be paid by the school district.

The board may allow groups, such as local athletic teams, Boy Scouts, Girl Scouts and 4-H, to use the buildings and sites without charge. Such groups
must be nonprofit in nature and serving students of the North Mahaska School District. While such groups may use the buildings and sites without charge,
they may be required to pay a custodial fee, and they may be required to include all children in the district who are of the age or grade level involved.

It shall be the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding
this policy.

Legal Reference: Iowa Code § 276; 278.1(4); 279.8; 288; 297.9-.11 (1995).
                                                 1982 Op. Att'y Gen. 561.
                                                 1940 Op. Att'y Gen. 232.
                                                 1936 Op. Att'y Gen. 196.

Approved     7-19-2004
Reviewed
Revised     4-19-2010

dawn.gibson.cm… Mon, 10/18/2021 - 12:23

905.1E1 - Rental Agreement

It is agreed by and between the North Mahaska School District and the organization and/or person noted below that the school district hereby rents to renter the following described premises for the times and fees recorded:

Facility: Auditorium Elem. Gymnasium H.S. Gymnasium

Elem. Kitchen Elem. Cafeteria Elem. Classroom

H.S. Kitchen H. S. Cafeteria H.S. Classroom

Purpose: ______________________________________________________

Date: ______________________ Hours: ___________________

Total Fee: _____________________

Rent for use of the facility shall be paid to Board Secretary within 5 business days after the date of rental. Payment for custodian and/or cook, if
applicable, shall be paid to the school. Hours for facility rental and employee pay shall be from time facility is unlocked until facility is locked and
building closed.

Please refer to the back of this agreement to determine the proper use of school facilities. The applicant is responsible for enforcing these regulations.

The applicant must provide an Indemnity and Liability Insurance Agreement,

Code No. 1004.1E2, prior to the use of facilities.

Name of organization making application: ________________________________

Name of person making application: ________________________________

Address: _______________________ Phone #: _________________________

_______________________________________________
(Signature of Applicant) (Date)

(Must be at least 21 years of age)

_______________________________________________
(Signature of Superintendent) (Date)

dawn.gibson.cm… Mon, 10/18/2021 - 12:25

905.1E2 - Indemnity and Liability Insurance Agreement

The undersigned, hereafter referred to as the “user” and/or "organization," states that it shall indemnify and hold the North Mahaska School District,
hereafter referred to as "district," harmless from any and all damages and claims, including reasonable attorney fees and expenses, that may arise by reason
of any negligence on the part of the user/organization or the district, and its officers, employees or agents, or in the use by the user/organization of any
facilities or equipment owned by the district. In case any action is brought therefore against the district or any of its officers, employees or agents, the
user/organization shall assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the district reserves the right
to defend such action and to charge all costs, including attorneys' fees, to the user/organization.

The user/organization agrees to furnish and maintain during the usage of the facilities owned by the district such bodily injury and property damage
liability insurance as shall protect the organization and the district from claims which may arise from the user’s/organization's use of the district's facilities,
whether such operations be by the user/organization or by anyone directly or indirectly employed by the user/organization. Such insurance shall include
the North Mahaska Community School District as an additional named insured in the policy carried by the organization and described above.

The user/organization shall furnish the district with a certificate of insurance acceptable to the district's insurance carrier before the contract is issued.

Dated at ___________________________, Iowa, this _____ day of ___________, 20__ .

______________________________ North Mahaska Community School District
(Organization)

By ________________________________ By _______________________________
(person must be at least 21 years of age) (Superintendent)

Title _______________________________

Address_____________________________

_____________________________

Phone ______________________________

dawn.gibson.cm… Mon, 10/18/2021 - 12:26

905.1R1 - Use of School District Facilities Regulation

It is understood that the first priority for the use of school facilities will go to school sponsored groups and activities. Second priority will go to those who
wish to rent the facilities. Groups or individuals may be restricted to one night per week of facility use if they are not a school-sponsored group. The
school district reserves the right to refuse usage of any or all facilities by any individual or group at any time. There will be a charge if a custodian or cook
must be assigned to work for the activity, if there is no custodian already scheduled to be on duty during the time the facility is to be used.

By Iowa law, there shall be no alcoholic beverages brought to or consumed in the buildings or on the grounds.
By Iowa law, there shall be no use of tobacco products in school facilities.

A custodian or employee must be present while the facility is being used unless prior arrangements have been made with the superintendent.

After a facility has been used by an outside group, pick up and cleaning will be done by the outside group assisted by an employee when
appropriate. Fees for such work will be charged to the group as part of the rental fee charged for the use of the building.

The user/organization agrees to:

pay for any damages to school facilities or equipment caused during use that is beyond regular wear.
to use only the facilities and equipment authorized.
to be present and responsible at all times during the facility use.
ensure that all participants change into appropriate shoes when using the facilities.
put equipment back in its appropriate place before leaving.
indemnify and hold harmless the North Mahaska Community School District, its employees, agents, and assigns from all liability for such
claims resulting from usage of the school facilities or equipment

When supervising, the user/organization agrees to be responsible for:

the safety and behavior of all those present and participating in the activity. (Those who do not want to participate and who are not being
supervised by another adult should be asked to leave the building.)
keeping all participants in the facility. (No one should be in the halls or other places in the school building without direct adult supervision.)
having a supervised break for use of restrooms and drinking fountain.
seeing that everyone that you are responsible for has left the building before you leave.
the safe and appropriate use of all facilities and equipment.
Vacating the facility by the agreed upon time.

dawn.gibson.cm… Mon, 10/18/2021 - 12:27

905.1R2 - Fees for Use of School District Facilities

Rates for Rental of Facilities (See group definitions below.)

Facilities to be used Group 1 Group 2 Group 3

Elem. or HS gym or wrestling            NC                   $5 per hour $12 per hour
   or any fraction or any fraction
    there of plus there of plus
    custodial fees    custodial fees
    if applicable    if applicable

Classroom or Cafeteria                       NC                   $5 per hour $12 per hour
       or any fraction or any fraction
    there of plus there of plus
    custodial fees    custodial fees
    if applicable    if applicable

Kitchen (With or without cafeteria)              NC                   $10 per hour $20 per hour
      or any fraction or any fraction
    there of plus there of plus
      custodial & cook custodial & cook
                                                                                                       fees if applicable    fees if applicable

Auditorium NC                   $10 per hour $20 per hour
       or any fraction or any fraction
    there of plus there of plus
    custodial fees    custodial fees
    if applicable    if applicable

Custodial and Cook charges will be at their hourly rate. It will be time and a half for Saturdays and double time for Sundays, if they are willing to work.

All fees will be paid directly to the school district, and the school district will then pay the custodian(s) and/or cook(s). No direct pay is to be made to any school employee.

Group Definitions

Group 1:              Any non-profit group or organization that originates within the district,
                             serves only students or residents of the North Mahaska School District, and includes all
                             children of the same sex and age (or grade level) involved. Equal opportunity for
   participation must be given for all who choose to attend the activity. Applicant must
be a resident of the North Mahaska Community School District.

Group 2: Any other non-profit group or organization that originates within the district.

Group 3:              Any group or organization that uses the facilities for a self-fund raising venture, a
   for-profit group or organization, or a non-profit group or organization not originating
  within the school district.

Buildings will not be available unless a contract and a “hold harmless” agreement are signed by the renter and approved by the school district well in advance of scheduled usage.

dawn.gibson.cm… Mon, 10/18/2021 - 12:30

905.2 - Tobacco-Free Environment

School district facilities and school grounds, including school vehicles, shall be off limits for tobacco products, look alikes, and their use, including the use of nicotine products
that are not FDA (Food and Drug Administration) approved for tobacco cessation. This requirement extends to employees, students, and visitors. This policy applies at all
times, including school-sponsored and non-school-sponsored events. Persons failing to abide by this policy shall be required to extinguish their smoking material, dispose of
the tobacco/nicotine product, or leave the school district premises immediately. It shall be the responsibility of the administration to enforce this policy.

Legal Reference: Goals 2000: Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).
Iowa Code §§ 142B; 279.8, .9; 297 (2007).

Cross Reference: 903.4 Public Conduct on School Premises
905.1 Community Use of School District Buildings & Sites & Equipment

Approved     4-19-2010
Reviewed
Revised     11-17-2014

dawn.gibson.cm… Mon, 10/18/2021 - 12:40