206.3 - Secretary-Treasurer

A board secretary-treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public.  To finalize the appointment, the
board secretary-treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.

It is the responsibility of the board secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business
of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to
keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary-treasurer
will also be responsible for filing the required reports with the Iowa Department of Education.

It is the responsibility of the secretary-treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the
board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports
with the appropriate state agencies and other entities. 
It will also be the responsibility of the secretary-treasurer to coordinate the financial records, the financial reports, the
cash flow needs and the investment portfolio of the school district.

In the event the board secretary-treasurer is unable to fulfill the responsibilities set out by the board and the law, the superintendent's secretary will assume those duties until
the board secretary-treasurer is able to resume the responsibility or a new board secretary-treasurer is appointed.  The board secretary-treasurer will give bond in an amount
set by the board.  The cost of the bond will be paid by the school district.

 

 

Legal Reference:  Iowa Code §§ 12B.10; 12C; 64; 279.3, .5, .7, .31-.33, .35; 291.2-.4, .6-.15; 299.10, .16 (2007).
    
                                    281 I.A.C. 12.3(1).
    
                                    1978 Op. Att'y Gen. 328.

Cross Reference:  202.2    Oath of Office
    
                                    210.1    Annual Meeting
    
                                    215       Board of Directors' Records
    
                                    501.10  Truancy - Unexcused Absences
    
                                    704.3    Investments
    
                                    707       Fiscal Reports
    
                                    708       Care, Maintenance and Disposal of School District Records

Approved     7-21-2008                         
Reviewed  
_7/17/2023                                                          
Revised