May 16, 2022
North Mahaska Board of Education met in regular session on May 16, 2022 at 6:00 p.m. in the high school library in New Sharon, Iowa. Those members present: Dirk Wilkin, Keith Foster, Michelle Sampson, Todd Vanderwilt, and Brett Morris. Also present: Angela Livezey, Amber Goemaat, Tim Veiseth, Polly Ehret, Shayla Schilling, Renee Ferguson, Lucy Gipple, Colby Sampson, Denyse Gipple, Mike Gipple, Kelly Moore, Charlotte Moore, and Sarah McGriff.
Dirk Wilkin called the regular meeting to order at 6:00 p.m.
A motion was made by Vanderwilt and seconded by Sampson to approve the agenda. Motion carried.
A motion was made by Foster and seconded by Vanderwilt to approve the consent agenda with the addition of approving Mark Schroeder as Jr. High Track Coach. Motion carried.
COMMUNICATIONS
PUBLIC FORUM
No one was present for the public forum.
WRITTEN COMMUNICATION
A written communication was provided from Terry Malone advocating for a paid assistant track coach for next year.
UPDATE ON CONSTRUCTION-DCI GROUP
A construction update was provided by Trent Kain from DCI via phone. Parts are still needed for a couple of the units that were damaged due to the power outage. These should be complete in the next couple of weeks. The units will then be charged and powered up. Commissioning will continue and wrap up the first week of June, barring any issues. Signage has not been installed yet; Trent is following up on this. Dirt areas were reseeded and will be maintained by the outside entity until the grass is deemed acceptable. Mrs. Livezey informed Mr. Kain that TeenServe will be taking place at the end of June and beginning of July, and asked that the air conditioning be completely running by that event. Flooring in the preschool and nurses office will be replaced after June 3 once the GAP program is complete. Mrs. Livezey also asked Mr. Kain about fencing around the air conditioning units outside of the preschool and he will be following up with Mrs. Livezey regarding this.
OLD BUSINESS
DISCUSS NEXT STEPS FOR ROOF
Mrs. Livezey updated that the elementary gym roof needs to be replaced rather than sealed due to condensation issues. There is also a brick wall that needs to be repaired on the south side of the gym. These will be pulled out of the original roofing project and bid as a separate project. Based on this, a new construction timeline was shared with the board, with a special meeting to be held on Wednesday, June 1 at 6pm.
NEW BUSINESS
SET PRICE FOR REGISTRATION FEES
Registration fees will remain the same for the 2022-2023 school year.
SET PRICE FOR SCHOOL LUNCH FEES
This is delayed until the fee calculator is available.
APPROVE GALLAGHER CONTRACT FOR GASB 75 SERVICES
A motion was made by Morris and seconded by Sampson to approve the contract with Gallagher for GASB 75 services. Motion carried.
APPROVE ROOFING OPTION
A motion was made by Vanderwilt and seconded by Foster to approve Tritoflex application for all roofing areas other than the elementary gym portion for the roofing construction project. Motion carried.
RESOLUTION APPOINTING PAYING AGENT, BOND REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT, BOND REGISTRAR AND TRANSFER AGENT AGREEMENT, AND AUTHORIZING THE EXECUTION OF SAME.
Board Member Vanderwilt introduced the following Resolution entitled "RESOLUTION APPOINTING UMB BANK, N.A. OF WEST DES MOINES, IOWA TO SERVE AS PAYING AGENT, BOND REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT, BOND REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF SAME" and moved its adoption. Board Member Sampson seconded the motion to adopt. The roll was called, and the vote was,
AYES: Vanderwilt, Foster, Sampson, Morris, Wilkin
NAYS: None.
The President declared the Resolution adopted.
APPROVAL OF FORM OF TAX EXEMPTION CERTIFICATE
Board Member Morris moved that the form of Tax Exemption Certificate be placed on file and approved. Board Member Vanderwilt seconded the motion. The roll was called, and the vote was,
AYES: Sampson, Vanderwilt, Foster, Morris, Wilkin
NAYS: None.
The President declared the motion adopted.
APPROVAL OF CONTINUING DISCLOSURE CERTIFICATE
Board Member Sampson moved that the form of Continuing Disclosure Certificate be placed on file and approved. Board Member Morris seconded the motion. The roll was called, and the vote was,
AYES: Sampson, Vanderwilt, Foster, Morris, Wilkin
NAYS: None.
The President declared the motion adopted.
RESOLUTION AMENDING THE RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $2,800,000 GENERAL OBLIGATION SCHOOL BONDS, SERIES 2022, AND LEVYING A TAX FOR THE PAYMENT THEREOF
Board Member Vanderwilt introduced the following Resolution entitled "RESOLUTION AMENDING THE RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $2,800,000 GENERAL OBLIGATION SCHOOL BONDS, SERIES 2022, AND LEVYING A TAX FOR THE PAYMENT THEREOF," and moved its adoption. Board Member Sampson seconded the motion to adopt. The roll was called, and the vote was:
AYES: Sampson, Vanderwilt, Foster, Morris, Wilkin
NAYS: None.
The President declared the Resolution adopted.
APPROVE GRADING SCALE FOR JR./SR. HIGH
A motion was made by Morris and seconded by Foster to approve the new grading scale for Jr./Sr. High. Motion carried.
TRANSPORTATION UPDATE
A transportation update was provided to the board regarding routes, bus drivers, activity route drivers, substitutes, and bus cameras.
Mr. Morris asked how long bus camera footage is kept. Mrs. Goemaat answered that the camera footage is downloaded to an SD card and those SD cards are reused at some point. He also asked about discipline regarding bus incidents. Mrs. Goemaat and Mrs. Livezey explained that this is detailed in the handbook and shared the protocol from the handbook on the website with the board.
Mr. Wilkin asked if many districts are putting more than just a driver on a bus. Mrs. Livezey explained that they have heard of Oskaloosa adding support personnel to some routes. Using data to drive decisions, NM has chosen to put an additional person on bus 4 during the PM route.
DISCUSS OPAA’S 1 YEAR RENEWAL FOR FOOD SERVICE
The food service provider selection process must be bid out in December and will be revisited later in 2022. NM has a five year contract with OPAA and next year’s renewal was reviewed with the board.
BOARD POLICY REVIEW
200.3 FIRST READING
710.01 REVISION
710.1E1 FIRST READING
710.1E2 FIRST READING
710.1R1 FIRST READING
802.4 REVISION
A motion was made by Morris and seconded by Foster to approve the first reading and revision of policies 200.3, 710.01, 710.1E1, 710.1E2, 710.1R1, and 802.4. Motion carried.
PRINCIPAL’S REPORT
5TH/6TH GRADE SCIENCE FAIR - STUDENT PRESENTATION
Charlotte Moore presented her density science fair project to the board.
STUDENT COUNCIL - STUDENT PRESENTATION
Lucy Gipple and Colby Sampson presented to the board regarding Student Council, including who the members will be for next year, how student council is structured, and an overview of their events, fundraisers, and service projects.
SENIOR AWARDS PROGRAM UPDATE
Over $700,000 worth of scholarships were awarded to the Class of 2022.
SUPERINTENDENT’S REPORT
360 DEGREE FEEDBACK
Mrs. Livezey reviewed answers from the 360 degree feedback survey that was sent to teaching staff.
STUDENT SURVEY FOR FOOD SERVICE
Mrs. Livezey reviewed the feedback that was received from the student food service survey. This has been sent to OPAA and they have been asked to compile the data and present their response to the feedback survey.
OPAA REPORT - APRIL
The OPAA report for April will be emailed to board members at a later date.
ITS - TECHNOLOGY SUPPORT FOR 2022-2023
Mrs. Livezey shared that ITS is short staffed and unable to provide a technician on-site for the 2022-2023 school year. Administration is exploring other options at this time, but plans to continue to utilize ITS as possible in order to support IT needs until another solution is found.
SPECIAL BOARD MEETING
There will be a special board meeting held on June 1, 2022 at 6pm to approve bid documents and the public hearing will take place.
COMMENTS
Mrs. Livezey thanked the board for their work and the service they provide to the district.
Mr. Foster asked about the gates to the school. The quotes that have been received for access controlled gates are too high at this time.
Mr. Morris asked that Mrs. Livezey share a reminder with the staff that there will be no access to the building from June 21-July 1. The fitness center will be accessible. The tornado safe room will be available for access if needed.
THANK YOU
Teachers
Paraeducators
ADJOURN
A motion was made by Morris and seconded by Sampson to adjourn the meeting at 8:26 p.m. Motion carried.
Sarah McGriff
Board Secretary
Dirk Wilkin
President
